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A.
MEETING OPENING
A.1.
Guest Introductions
Ron Herd
The Chairman recognized any guests attending the meeting.
B.
Reports
B.1.
Financial Report
Heather Overby
This was an update from the CFO on the previous month's financial reports.
Motion Passed: Motion to accept Financial reports passed with a motion by Mike Withrow and a second by Josh Callihan.
C.
CONSENT AGENDA
C.1.
Approve Minutes
Ron Herd
Meeting minutes from October 24, 2018 were presented and approval from the KYMEA Board was requested.
Motion Passed: Motion to approve the Meeting minutes from October 24, 2018 passed with a motion by Josh Callihan and a second by Chris Melton.
D.
DISCUSSION AGENDA
D.1.
Update from KYMEA's CEO Regarding Ongoing Activities
Doug Buresh
This was an update from Doug on activities during the past month and planned for the coming month.
D.2.
Budget & Rate Process
Doug Buresh
This was an update and discussion regarding the annual Budget & Rate process.
D.3.
Delivery Point Metering Transition Plan
Rob Leesman & Brown Thornton
This was a timeline update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KYMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.
Key Tasks
Meter installation has been completed on the western side of the state and will be completed over the next few weeks on the eastern side of Kentucky.
E.
ITEMS PRESENTED FOR ACTION AT THIS MEETING
E.1.
Procurement Policy
Charlie Musson
A procurement policy was presented to the board at the September meeting. KYMEA is still working with its Legal counsel to finalize the policy. We expect to have it ready for adoption at the December Board meeting.
E.2.
Line of Credit & Banking Services RFP
Doug Buresh & Heather Overby
The developed RFP for the Line of Credit and Banking service needs will be presented.
Motion Passed: Board approval to release the Line of Credit and Banking services RFP passed with a motion by Mike Withrow and a second by Tim Lyons (Proxy for Kevin Frizzell).
E.3.
OMU Service Contract
Doug Buresh
A contract for KYMEA to provide additional services to OMU is being developed and is expected to be presented to the KYMEA Board at the December Board Meeting.
E.4.
Public Comments
Chairman Herd & Charlie Musson
This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.
F.
Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of:
(i) discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues.
KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.
Charlie Musson
This session will involve:
Approval to enter into Closed Session pursuant to KRS 61.810(1)(c) for the purpose of:
- discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues.
KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.
Motion Passed: Motion to enter into closed session passed with a motion by Mike Withrow and a second by Josh Callihan.
G.
RETURN TO OPEN SESSION
Motion Passed: Motion to return to open session. passed with a motion by Josh Callihan and a second by Mike Withrow.
H.
ACTIONS RELATED TO MATTERS DISCUSSED IN CLOSED SESSION
Charlie Musson
No actions were taken.
I.
UPCOMING MEETINGS
The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Wednesday, except for the November 2018 meeting which will be held on November 15, 2018.
The regular meetings shall convene and commence at 10:00 AM Eastern time on said dates.
The regular meetings shall held at the KYMEA Board Room, 1700 Eastpoint Pkwy, Suite 220, Louisville, Kentucky.
J.
OTHER BUSINESS
K.
ADJOURNMENT
Motion Passed: Motion to adjourn passed with a motion by Mike Withrow and a second by Chris Melton.
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