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A.
MEETING OPENING
A.1.
Guest Introductions
Ron Herd
The Chairman recognized any guests attending the meeting.
- Gary Zheng was recognized as Frankfort’s new General Manager and newly appointed KYMEA Director.
- Adrian Isaacs was visiting on behalf of Berea.
B.
REPORTS
B.1.
Executive Committee Report
Ron Herd
This was an update from the Executive Committee on any activities during the past month and planned for the coming month.
B.2.
Financial Report
Heather Overby
This was an update from the CFO on the previous month's financial reports.
Motion Passed: Motion to approve the monthly financial reports passed with a motion by Mike Withrow and a second by Kevin Frizzell.
C.
CONSENT AGENDA
C.1.
Approve Minutes
Ron Herd
Meeting minutes from September 27, 2018 were presented and approval from the KYMEA Board was requested.
Motion Passed: Motion to approve the Meeting minutes from September 27, 2018 passed with a motion by Josh Callihan and a second by Chris Melton.
D.
DISCUSSION AGENDA
D.1.
Update from KYMEA's CEO Regarding Ongoing Activities
Doug Buresh
This was an update from Doug on activities during the past month and planned for the coming month.
D.2.
Budget & Rate Process
Doug Buresh
This was an update and discussion regarding the annual Budget & Rate process.
D.3.
Delivery Point Metering Transition Plan
Rob Leesman & Brown Thornton
This was a timeline update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KyMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.
Key Tasks
E.
ITEMS PRESENTED FOR ACTION AT THIS MEETING
E.1.
Procurement Policy
Charlie Musson
A procurement policy was presented to the board at the September meeting.
There was discussion regarding the policy and a decision was made to revisit it at the November meeting. No action was taken.
E.2.
Line of Credit & Banking Services RFP
Doug Buresh & Heather Overby
An RFP will need to be developed for the Line of Credit and Banking service needs.
Motion Passed: Motion for the staff to begin development of the Line of Credit RFP passed with a motion by Josh Callihan and a second by Mike Withrow.
E.3.
Redefine Regular Board Meeting Dates and Location
Doug Buresh
The staff presented to the board the regular Board meeting dates and locations for 2019.
Motion Passed: Motion to approve the redefined regular KYMEA Board Meeting dates and locations passed with a motion by Mike Withrow and a second by Chris Melton.
E.4.
2019 Staff Needs
Doug Buresh
The board was presented with the need for additional staff along with job descriptions. KYMEA staff requested approval from the KYMEA Board to move forward with the process to fill budgeted positions by obtaining additional staff.
There was discussion regarding the policy and a decision was made to revisit it at the November meeting. No action was taken.
E.5.
Public Comments
Chairman Herd & Charlie Musson
This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.
Motion Passed: Motion to enter into closed session passed with a motion by Mike Withrow and a second by Josh Callihan.
F.
Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(k) and KRS 61.878(1)(c) for the purpose of:
(i) discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues;
(ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings; and
(iii) presenting and discussing responses to requests for proposals from the Henderson Municipal Power and Light and the Benham Plant Board.
KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.
Charlie Musson
This session will involve:
Closed Session pursuant to KRS 61.810(1)(c); KRS 61.810(1)(k) and KRS 61.878(1)(c) for the purpose of:
- discussing proposed, potential or pending litigation relating to KYMEA and its members relating to transmission issues;
- presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings; and
- presenting and discussing responses to requests for proposals from the Henderson Municipal Power and Light and the Benham Plant Board.
KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.
G.
RETURN TO OPEN SESSION
Motion Passed: Motion to return to open session passed with a motion by Chris Melton and a second by Mike Withrow.
H.
ACTIONS RELATED TO MATTERS DISCUSSED IN CLOSED SESSION
Charlie Musson
No actions were taken.
I.
UPCOMING MEETINGS
The KYMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday.
The regular meetings shall convene and commence at 10:00 AM Central time on said dates.
The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.
Wednesday, October 24, 2018, 1:00 PM Eastern Time, KMUA-Lexington, Hampton by Hilton-University/Medical Center, Wildcat Meeting Room.
Thursday, November 15, 2018, 10:00 AM Eastern Time, KYMEA Board Room
Wednesday, December 19, 2018, 10:00 AM Eastern Time, KYMEA Board Room
J.
OTHER BUSINESS
K.
ADJOURNMENT
Motion Passed: Motion to adjourn passed with a motion by Chris Melton and a second by Josh Callihan.
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