KyMEA Board meeting was called to order by Chairman Herd. The AR Project Committee meeting was also called to order by Chris Melton, the Chairman of the AR Project committee.

No report was made.

• KyMEA Board Financial Packet July 2018

Motion Passed:  Motion to accept the Financial report passed with a motion by Mike Withrow and a second by Chris Melton.

CFO, Heather Overby mentioned that the independent audit had been completed and the report will be presented to the board at the September Board Meeting. 

• MeetingMinutes_07252018_v2

Motion Passed:  Motion to accept the minutes of the 07/25/2018 Board Meeting passed with a motion by Chris Melton and a second by Mike Withrow.

This was an update from Doug on activities during the past month and planned for the coming month.

• KyMEA_Board_Presentation_Aug_2018_CEO_08-23-2018

1. This was an update regarding delivery point metering and communications plan and schedule for facilities and arrangements needed for KyMEA to be completed by December 2018. Testing systems to begin in January 2019 for providing and billing for service in May 2019.

    

   Key Tasks

   • Delivery Point equipment and installation

KyMEA is requested permission from the board to issue an RFP to contract with a Meter Data System provider.

• KyMEA Meter Data System RFP rev 3.1
• Resolution Making Determinations and Findings relating to MD System and Services-1

Motion Passed:  Board approval for the attached resolution passed with a motion by Chris Melton and a second by David Denton.

This was an update on the weighted voting for the new fiscal year per Article II, Section 10 of the Bylaws of the Kentucky Municipal Energy Agency.

• FY 2019 Weighted Votes

Motion Passed:  Motion to approve recommended fiscal year weighted voting passed with a motion by Mike Withrow and a second by David Denton.

This was an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 5 minutes per speaker.

No public comments were made.

This session will involve:

1. Presenting and discussing Energy Services Partner RFP submission.
2. Discussion of proposed, potential or pending litigation relating to the Falmouth transmission services to be provided by KyMEA;
3. Discussion of proposed, potential or pending litigation relating to the LGE/KU Merger Mitigation Depancaking Agreement;
4. Discussion of proposals received in response to the RFP for Renewable Resources and results of further discussions with certain proposers; and
5. Presenting and discussing potential provisions of contracts with a proposer that responded to the Natural Gas/Combined Cycle Resource RFP.

KRS 61.810(1)(c); KRS 61.810(1)(k) and KRS 61.878(1)(c) for the purpose of:

(i) discussing proposed, potential or pending litigation relating to KyMEA and its members relating to transmission issues;

(ii) presenting and discussing the proposals received in response to the RFP for Energy Services solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings; 

(iii) presenting and discussing the proposals received in response to the RFP for Renewable Resources solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings; and

(iv) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP solicited under the competitive negotiation provisions of KRS 45A.370 and updating the negotiation proceedings.

KRS 61.810(1)(c) allows for closed session for the purpose of discussing proposed, potential and pending litigation relating to the agency. 

KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.

Motion Passed:  Motion to enter into closed session passed with a motion by Chris Melton and a second by David Denton.

Motion Passed:  Motion for the AR Project Committee to enter into closed session passed with a motion by Chris Melton and a second by David Denton.

Motion Passed:  Motion to return to open session passed with a motion by Kevin Frizzell and a second by Mike Withrow.

Motion Passed:  Motion for the Project committee to return to open session passed with a motion by Chris Melton and a second by Josh Callihan.

Dependent on Closed Session Discussions, action may or may not be needed.

No action was needed.

• AR Project Committee Resolution Authorizing PPAs Relating to Renewable Power Supply Proposals per May 2017 RFP - Draft 2
• KyMEA_Renewables RFP_Report_2018_08_22_wAttachments

Motion Passed:  AR Project Committee approval of the attached resolution passed with a motion by Mike Withrow and a second by David Denton.

• Executive Summary Presentation 2018 08 23
• KyMEA Solar PPA_Execution Version_Redacted by Seller_v2
• Resolution Authorizing PPAs Relating to Renewable Power Supply Proposals per May 2017 RFP - Draft 2

Motion Passed:  Board approval of the attached resolution passed with a motion by Josh Callihan and a second by Chris Melton.

The KyMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday. 

The regular meetings shall convene and commence at 10:00 AM Central time on said dates.

The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.

Thursday, August 23, 2018, 10:00 AM Central Time, Bowling Green Municipal Utility

Thursday, September 27, 2018, 10:00 AM Central Time, Bowling Green Municipal Utility

Wednesday, October 24, 2018, TBD Eastern Time, KMUA-Lexington

Wednesday, November 14, 2018, 11:00 AM Eastern Time, KyMEA Board Room

Wednesday, December 19, 2018, 11:00 AM Eastern Time, KyMEA Board Room

Motion Passed:  to adjourne passed with a motion by David Denton and a second by Chris Melton.