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A.
MEETING OPENING
In addition to the Board Members, the following individuals were present at the meeting: Brown Thornton, New Gen Strategies Heather Overby, KyMEA, KMPA Tom Trauger, Spiegel McDiarmid Charles Musson, Rubin and Hays John Painter, nFront Consulting Dawn Hale, FPB Director Ralph Ludwig Kevin Howard, Berea Municipal
B.
Board Member Status / Officer Elections
Ron Herd
Motion Passed: Motion to elect Rob Leesman as Secretary of the Kentucky Municipal Energy Agency Board of Directors. passed with a motion by Ed Fortner and a second by Mike Withrow.
C.
REPORTS
C.1.
Executive Committee Report
C.2.
Financial Report
Heather Overby and Terry Naulty
Motion Passed: Motion to approve Financial Report dated 1/23/18 passed with a motion by Josh Callihan and a second by Mike Withrow.
D.
Consent Agenda
Motion Passed: Approval of the Consent Agenda as presented passed with a motion by Ed Fortner and a second by Chris Melton.
D.1.
Approve Minutes from December 20, 2017 KyMEA Board Meeting
Heather Overby
Approval of minutes from December 20, 2017 KyMEA Board Meeting
E.
Discussion Agenda
E.1.
CEO Update
Doug Buresh
President and CEO Activities
Initial Work Plan Action Items
- Review all power supply agreements with nFront (completed)
- Prepare KyMEA organizational chart and staffing plan (completed)
- Organizational chart
- Staff job descriptions
- Create KyMEA web domain (completed)
- Recommend branding and website development partner (in progress)
- Schedule member visits (in progress)
- Visit (at least one) with each community by June 30, 2018
- Develop and issue Request for Proposal for Energy Management Services (in progress)
- Gathering vendor information
- Writing RFP
- Determine hardware/software needs (in progress)
- Define KyMEA policies (in progress)
E.2.
Interim CFO Update
Heather Overby
Update on CFO Activities
E.3.
Review of KyMEA Contracts by FPB
Charles Musson
Update for the Board on status of FPB’s review of the KyMEA Contracts.
Additionally, some members of the FPB have mentioned an interest in updates regarding the KyMEA power supply arrangement and have expressed the understanding that FPB has not been updated recently about KyMEA progress with respect to NGCC and Renewable resources. A presentation regarding updating the FPB on KyMEA’s AR Project power supply portfolio was made to the FPB on October 17, 2017 at the request of Herbbie Bannister. A copy of that presentation has been uploaded to the portal for the KyMEA Board’s information
Motion Passed: Motion to notify the Frankfort Plant Board regarding the SEPA contract and notify it of the deadline to communicate its intentions to KyMEA by April 1,2018. passed with a motion by Josh Callihan and a second by Mike Withrow.
E.4.
Transmission Arrangements
Brown Thornton and Tom Trauger
Brief update regarding:
1. Delivery point transition plan
2. LGE/KU/PJM/EKPC - Arrangements for Falmouth
3. MISO - Nothing for now
F.
ITEMS PRESENTED FOR ACTION AT THIS MEETING
F.1.
Purchase of vehicle for use by President & CEO
Doug Buresh
A vehicle was selected from the Kentucky State Contract list of approved vehicles. A proposal for the purchase of the vehicle has been uploaded.
Action Requested:
The Board will be asked to approve the purchase of the vehicle.
Motion Passed: Motion to approve the purchase of vehicle as presented, passed with a motion by Josh Callihan and a second by Chris Melton.
F.2.
Branding and Website
Doug Buresh
One of the action items on KyMEA implementation plan has been to establish branding materials and a website. A proposal has been obtained to accomplish this task.
Action Requested:
The Board will be asked to approve the proposal for development of KyMEA branding materials and website.
Motion Passed: Motion to approve the attached proposal from KSD for development of KyMEA branding materials and website passed with a motion by Ed Fortner and a second by Josh Callihan.
F.3.
Staffing Plan
Doug Buresh
Discussion regarding potential approaches to staffing for KyMEA.
Action Requested:
The Board will be asked to approve a position description for an office manager position so that recruitment can begin.
Motion Passed: Motion to approve a position description for an office manager position as amended with a salary range of $30,000 - $50,000. passed with a motion by Ed Fortner and a second by Josh Callihan.
F.4.
Implementation of PURPA Plan
Tom Trauger
This item pertains to the steps necessary to implement the Joint PURPA Implementation Plan approved by the KyMEA Board at its January 2017 meeting. A copy of the Plan the Board approved has been uploaded for this agenda item for the Board’s ease of reference.
Under the Plan, KyMEA takes on the PURPA purchase obligations of the authorizing Members, and Members commit to sell retail power to PURPA projects (“Qualifying Facilities” or QFs) under specified conditions (principally to avoid duplicate or discriminatory charges).
Implementation of the Plan requires that FERC (1) waive the obligations of the individual Authorizing Members to purchase from QFs, and (2) waive the obligation of KyMEA to sell retail power to QFs.
The governing body of each AR Member that wishes to be included should adopt the Joint PURPA Implementation Plan by resolution, thereby becoming an “Authorizing Member” for purposes of the Plan. Although each AR Member authorized the filing at FERC of the waiver request in Section 3(b) of its AR Contract, explicit approval of the later-adopted Plan will demonstrate, among other things, each Authorizing Member’s commitment to sell retail power to the QFs, which will support the request to waive KyMEA’s obligation to do so. Also, as approved by the KyMEA Board, the Plan anticipated subsequent authorization by Members (see Plan Appendix I).
Members wishing to participate are encouraged to provide their authorizing resolutions to Charlie Musson within sixty days. This will enable the Agency to publish the required public notice and proceed with the filing of the waiver request at FERC.
Action Requested:
We expect to ask the Board for approval to work with AR Members to obtain approval of the necessary resolutions.
Motion Passed: Motion to approve attached eesolution requesting resolutions from Authorizing Members for the PURPA Plan passed with a motion by Josh Callihan and a second by Mike Withrow.
F.5.
Brief Overview of KyMEA
Doug Buresh and John Painter
Based on anticipated general public's attendance at this KyMEA Board meeting, it has been requested that a brief overview of the formation, operation, and purpose of KyMEA be presented.
F.6.
Preliminary AR Rates and Budget
John Painter
be a discussion of the AR Project Committee’s recommendation regarding preliminary AR Rates and Budget information to be distributed to the Members for planning purposes.
Subject to approval by the KyMEA Board and the AR Project Committee’s recommendation, the presentation would be provided to AR Members for planning purposes.
This item will NOT involve formally adopting an AR rate level or rate schedule to be effective May 2019. The initial AR rate schedule is scheduled to be adopted in late 2018 or very early 2019.
Action Requested:
The Board will be asked to approve the recommendation of the AR Project Committee.
Motion Passed: Motion to approve attached Resolution approving KyMEA All Requirements Project Indicative Rate Proposal passed with a motion by Chris Melton and a second by Mike Withrow.
F.7.
Public Comment Period
Chairman Ron Herd and Charles Musson
This will be an opportunity for members of the public to provide input to the KyMEA Board. Comments will be limited to 3 minutes per speaker.
G.
UPCOMING MEETINGS
The KyMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday.
The regular meetings shall convene and commence at 10:00 AM Central time on said dates.
The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.
Thursday, February 22, 2018, 10:00AM Central Time, Bowling Green Municipal Utility
Thursday, March 22, 2018, 10:00AM Central Time, Bowling Green Municipal Utility
Wednesday, April 25 2018, KMUA, Cumberland Falls
Thursday, May 24, 2018, 10:00AM Central Time, Bowling Green Municipal Utility
Thursday, June 28, 2018, 10:00AM Central Time, TBA
H.
Closed Session pursuant to KRS 61.810 (1)(k) and 61.878 (1)(c) for the purpose of:
(i) presenting and discussing the proposals received in response to the RFP for Renewable Resources and updating the negotiation proceedings; and
(ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP and updating the negotiation proceedings.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.
Closed Session pursuant to KRS 61.810 (1)(k) and 61.878 (1)(c) for the purpose of:
(i) presenting and discussing the proposals received in response to the RFP for Renewable Resources and updating the negotiation proceedings; and
(ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP and updating the negotiation proceedings.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information.
Motion Passed: Approval to enter into Closed Session pursuant to KRS 61.810 (1)(k) and 61.878 (1)(c) for the purpose of:
(i) presenting and discussing the proposals received in response to the RFP for Renewable Resources and updating the negotiation proceedings; and
(ii) presenting and discussing the proposals received in response to the Natural Gas/Combined Cycle Resource RFP and updating the negotiation proceedings.
KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would, if disclosed by the agency, provide an unfair advantage to competitors of the entity disclosing such information. passed with a motion by Mike Withrow and a second by Ed Fortner.
I.
RETURN TO OPEN SESSION
Motion Passed: Approval to return to Open Session passed with a motion by Ed Fortner and a second by Mike Withrow.
J.
Actions related to Matters Discussed in Closed Session
Charles Musson
Dependent on Closed Session Discussions
Action Requested:
Dependent on Closed Session Discussions, action may or may not be needed.
K.
OTHER BUSINESS
L.
ADJOURNMENT
Motion Passed: motion to adjourn passed with a motion by Josh Callihan and a second by Ed Fortner.
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