KyMEA
May 26, 2016 10:00 AM
Kentucky Municipal Energy Agency
A. MEETING OPENING
B. AGENDA REVIEW AND MODIFICATIONS
C. PERFORMANCE REPORTS AND MODIFICATIONS
C.1. Executive Committee Report
Discussion

None

C.2. Financial Report
Attachments
Actions Taken

Motion Passed:  Accept financial report passed with a motion by Mike Withrow and a second by Josh Callihan.

Discussion

Terry Naulty gave the report.

D. ITEMS PRESENTED FOR ACTION AT THIS MEETING
D.1. Consideration of Renewable Options
John Painter, nFront Consulting
Rationale

At the January Meeting, the Board asked the Advisory Team to develop a resolution that would call for KyMEA to, during FY 2016/17, to consider certain renewable options with the aim of identifying initial options that could be implemented by May 1, 2019.  That Resolution was adopted at the March Board meeting.

The Board then asked nFront to prepare a proposed Task Order to accomplish the consideration of renewables contemplated by the Resolution.

Attachments
Actions Taken

Motion Passed:  approval of the proposed nFront Consulting Task Order with a target date of October 15, 2016 passed with a motion by Terrance Naulty and a second by Vent Foster.

Discussion

John Painter led discussion of the item and proposed a scope of work for nFront to investigate available opportunities for renewable resource options for a total not-to-exceed amount of $25,000. There was also a discussion of when to do the report and work.

D.2. Combined Cycle Plant Interest Group Agreement (corrected version)
Terry Naulty and Tom Trauger
Rationale

The HenderSun Interest Group Agreement will need to be reapproved. The version that was approved previously at the 4/28/16 Board meeting was incorrect. The revised version is attached

From previous meeting:

A proposal has been received for KyMEA to purchase power from a natural gas-fueled combined cycle generation plant to be constructed by the early 2020s. 

The proposed Interest Group Agreement would provide for KyMEA to share in the process and costs of developing a power purchase agreement relative to combined cycle plant.  The agreement would not commit KyMEA to purchase any amount of power from the plant.


Attachments
Actions Taken

Motion Passed:  Authorize KyMEA Chairman to sign the revised HenderSun Interest Group Participation Agreement and authorize KyMEA’s participation in the activities of the Interest Group. passed with a motion by Chris Melton and a second by Mike Withrow.

Discussion

Terry Naulty led the discussion.

E. DISCUSSION AGENDA
E.1. Obtaining a Credit Rating for KyMEA
Mike Mace
Rationale

To address credit requirements in the PPAs and related to transmission service arrangements, it will be very important for KyMEA to obtain a credit rating from at least one rating agency.

At the March meeting, the Board provided direction to the Advisor Group to work toward obtaining a credit rating. Since that meeting, questions have been asked about the process and schedule for doing so.

Attachments
Discussion

Mike Mace presented the item and led the discussion.

E.2. Discussion of Agreements between KyMEA and Members
Tom Trauger and John Painter
Rationale

Agreements that need to be put in place are as follows:

1. KyMEA and All Requirements Members for:
          o All Requirements Service (including power supply and other admin services)
          o Purchase of capacity and energy from Member resources (Paris diesels, SEPA, other)
2. KyMEA and OMU
          o Sale of Capacity to OMU
          o Power supply and other admin services
          o Energy pooling arrangement

The presentation will focus on changes resulting from comments and input received since the April Board meeting.

Discussion

Tom Trauger led a discussion of the draft contract and member feedback. The plan of implementation would be that the KyMEA board approve recommending the contract at the June KyMEA meeting and then the individual members governing bodies would then consider approval after that June KyMEA meeting.

F. CONSENT AGENDA
F.1. Approve Minutes of April 28, 2016 Special Meeting
Attachments
Actions Taken

Motion Passed:  approval passed with a motion by Terrance Naulty and a second by Josh Callihan.

Discussion

None.

G. UPCOMING MEETINGS
Vent Foster
Rationale

The KyMEA Board of Directors shall hold its regular meetings on the fourth Thursday of each month, except for the months of November and December when the regular meeting shall be held on the third Thursday. 

The regular meetings shall convene and commence at 10:00 AM Central time on said dates.

The regular meetings shall held at the Bowling Green Municipal Utility located at 801 Center St, Bowling Green, KY 42101 in Bowling Green, Kentucky or at such location to be designated by the Board.

June 23, 2016 at 10:00AM

July 28, 2016 at 9:00AM (Eastern) in Louisville at Brown Hotel (coincides with KMUA meeting)?

August 25, 2016 at 10:00AM

September 22, 2016 at 10:00AM

October 27, 2016 at 10:00AM


Discussion

Discussion of timing of upcoming meeting agendas and the KMUA meeting schedule for July.

H. CLOSED SESSION PURSUANT TO KRS 61.810 (1)(k) and 61.878 (1)(c) for Discussion of proposals to provide Power Supply Resources to KyMEA submitted in response to KyMEA’s RFP and related options for submitting applications for transmission service. The RFP included a commitment to not disclose proposal
John Painter, Fred Haddad, and Brown Thornton
Rationale

CLOSED SESSION PURSUANT TO KRS 61.810 (1)(k) and 61.878 (1)(c) for Discussion of proposals to provide Power Supply Resources to KyMEA submitted in response to KyMEA’s RFP and related options for submitting applications for transmission service.  The RFP included a commitment to not disclose proposal terms and provisions to competitors.  KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would if disclosed by the agency would provide an unfair advantage to competitors of the entity disclosing such information.

Actions Taken

Motion Passed:  Approval to enter into Closed Session pursuant to KRS 61.810 (1)(k) and 61.878 (1)(c) for the purpose of discussion of proposals to provide Power Supply Resources to KyMEA submitted in response to KyMEA’s RFP and related options for submitting applications for transmission service. The RFP included a commitment to not disclose proposal terms and provisions to competitors. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would if disclosed by the agency would provide an unfair advantage to competitors of the entity disclosing such information passed with a motion by Terrance Naulty and a second by Vent Foster.

I. RETURN TO OPEN SESSION
Actions Taken

Motion Passed:  Approval to return to Open Session passed with a motion by Mike Withrow and a second by Chris Melton.

J. ITEMS PRESENTED FOR ACTION AS A RESULT OF CLOSED SESSION
Discussion

none.

J.1. Consider Approval of Actions Necessary to Carry Out Closed Session Directives.
Discussion

None.

K. ADJOURNMENT
Actions Taken

Motion Passed:  Adjournment passed with a motion by Vent Foster and a second by Terrance Naulty.