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A.
MEETING OPENING
B.
AGENDA REVIEW AND MODIFICATIONS
No changes requested.
B.1.
eMeeting Web Portal Introduction and Training
Staff Kentucky School Boards Association
eMeeting web portal introduction and training conducted by the Kentucky School Board Staff
Lifesize Cloud video software was discussed for remote meeting needs.
C.
PERFORMANCE REPORTS AND MODIFICATIONS
Discussion of reports and modifications.
C.1.
Executive Committee Report
Executive Committee Report was discussed.
C.2.
Power Supply Consultant's Report
John Painter
Several proposals and supplier responses were received. A closed session will need to be held due to the confidential nature of the information provided by the agreements.
C.2.a.
Update to the Previously Provided Project Schedule and a Budget Forecast of Projected Tasks
John Painter
Requests were heard to provide monthly updates for project schedules, fiscal year budget forecasts, and expenditures at future meetings.
C.2.b.
Update on Transmission Service Request Overview and Study
John Painter
Status update on the transmission service request overview and study.
The forecast for each member in regard to load and strategy was discussed. Each study is approximately $40K, Terry Naulty suggested to go ahead with study regardless of the cost, due to the importance of the information provided. Stan Conn recommended formal written recommendations from the Consultants within the next couple of meetings. John Painter stated a transmission plan could be available for action in November. The Agenda for the next meeting would be published by close of business on Friday (13th) before the meeting (18th). Therefore Board Members could review all documentation prior to the meeting.
C.2.c.
Update on Status of Power Supply Requirements and Opportunities and Strategies
John Painter
C.3.
Manager's Report
None
C.4.
Financial Report
Jim McCarty
None
D.
ITEMS PRESENTED FOR ACTION AT THIS MEETING
D.1.
Consider having Spiegel & McDiarmid intervene and protest the LG&E/KU filing to amend certain ancillary service provisions of the Open Access Transmission Tariff on behalf of KyMEA
Tom Trauger
Motion Passed: Intervention and protest of the LG&E/KU filing to amend certain ancillary service provisions of the Open Access Transmission Tariff by Spiegel & McDiarmid on behalf of KyMEA passed with a motion by Terrance Naulty and a second by James McCarty, Jr..
Discussion on how critical this issue is and how it reduces our ability to rely on reserves. Tom Trauger will work to get language adjusted.
D.2.
Agency Manager
Terry Naulty
Motion Passed: Hire a full time manager/CEO for operation of the agency prior to full staffing passed with a motion by Terrance Naulty and a second by Vent Foster.
Discussion of why this position needs to be filled.
D.3.
Interim Agency Administrative Services
Terry Naulty
Motion Passed: Authorize the chairman to negotiate an agreement with KMPA for administrative services passed with a motion by Terrance Naulty and a second by Josh Callihan.
Discussion of our need for administrative assistance from KMPA.
E.
DISCUSSION AGENDA
E.1.
Solicitation of Banking Relationship and Line of Credit Financing
Jim McCarty
Jim McCarty will send out RFP to 24 banking entities for everyday banking needs. Bonding and line of credit will be separate articles. Jim McCarty will present item at November meeting.
E.2.
Insurance Quotes and Options
Jim McCarty
Jim McCarty discussed recommendations from the Kentucky League of Cities on General Liability insurance.
E.3.
Potential New Membership
Brown Thornton
Brown Thornton recommended applications for membership be done according to the bylaws.
E.4.
Berea Membership
Brown Thornton
Item will be discussed in another work session.
E.5.
Subcontracting agreements with Public Financial Management, Inc. (PFM) and Rubin & Hays Attorneys at Law for legal and consulting relationships
Tom Trauger
Last month’s approval of the “existing” consultant arrangement did not directly address the fact that neither PFM nor Rubin & Hays has any formal agreement authorizing them to send invoices to the group members (and they have not yet done so). That gap could be filled with subcontracting agreements similar to existing agreements with nFront and Speigel & McDiarmid, if desired, to allow back billing and to be in place until the transition to direct contracts with KyMEA.
Terry Naulty suggested all contracts go to KYMEA and bills be sent to each utility. Recommendations on funding the account will be discussed at the November meeting.
E.6.
Establishment of a Project Committee Designated as the 2019 Portfolio Project Committee
Continue the discussion of establishment of a Project Committee designated as the 2019 Portfolio Project Committee.
Tom Trauger opened discussion. Deferral of the creation of the committee was recommended by the consultants.
E.7.
Budget and Accounts Setup and Implementation
Jim McCarty will use QuickBooks for the interim.
F.
CONSENT AGENDA
F.1.
Approve Minutes
Minutes were approved.
F.1.a.
Approve Minutes of September 24, 2015 Special Meeting
Vent Foster
Motion Passed: Minutes of September 24, 2015 special meeting passed with a motion by Terrance Naulty and a second by Chris Melton.
F.2.
Ratify and Approve Disbursements
None
F.3.
Ratify and Approve Bids Accepted by the Chairman
None
F.4.
Ratify and Approve Determination and Findings - Including Purchase
None
F.5.
Personnel Items
None
G.
ITEMS PRESENTED FOR ACTION AT A FUTURE MEETING
None
H.
GOVERNANCE ITEMS
H.1.
Policy Compliance Reports
None
H.2.
Policy Review and Development
None
I.
UPCOMING MEETINGS
The future regular meeting dates are on every 4th Thursday of the month except November and December (3rd Wednesday of month).
November 18, 2015 at 10:00AM
December 16, 2015 at 10:00AM
January 28, 2016 at 10:00AM
J.
OTHER OLD AND NEW BUSINESS
None
K.
CLOSED SESSION Discussion of proposals to provide Power Supply Resources to KyMEA submitted in response to KyMEA’s RFP and related options for submitting applications for transmission service. The RFP included a commitment to not disclose proposal terms and provisions to competitors. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would if disclosed by the agency would provide an unfair advantage to competitors of the entity disclosing such information.
Pursuant to KRS 61.810 (1)(c) for the discussion of proposed or pending litigation against or on behalf of KyMEA; and KRS 61.810 (1)(k) Meetings which federal or state law specifically require to be conducted in privacy.
Motion Passed: Enter into CLOSED SESSION for Discussion of proposals to provide Power Supply Resources to KyMEA submitted in response to KyMEA’s RFP and related options for submitting applications for transmission service. The RFP included a commitment to not disclose proposal terms and provisions to competitors. KRS 61.810(1)(k) and 61.878(1)(c) allow for closed session where discussions regarding records or information disclosed to the agency or required to be disclosed to the agency as confidential or proprietary would if disclosed by the agency would provide an unfair advantage to competitors of the entity disclosing such information
passed with a motion by Terrance Naulty and a second by James McCarty, Jr..
L.
RETURN TO OPEN SESSION
Motion Passed: Return to open session passed with a motion by James McCarty, Jr. and a second by Josh Callihan.
M.
ITEMS PRESENTED FOR ACTION AS A RESULT OF CLOSED SESSION
No items
N.
ADJOURNMENT
Motion Passed: Adjournment passed with a motion by Vent Foster and a second by Chris Melton.
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