Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

A RESOLUTION OF THE BOARD OF EDUCATION OF THE COVINGTON INDEPENDENT SCHOOL DISTRICT AUTHORIZING THE ISSUANCE OF ITS GENERAL OBLIGATION BONDS, SERIES 2025A, IN A MAXIMUM AGGREGATE PRINCIPAL AMOUNT OF $7,500,000, IN ACCORDANCE WITH SECTIONS 66.011 THROUGH 66.191 AND SECTION 160.160 OF THE KENTUCKY REVISED STATUTES, FOR THE PURPOSE OF FINANCING THE ACQUISITION, CONSTRUCTION, RENOVATION, EQUIPPING, AND INSTALLATION OF CAPITAL IMPROVEMENTS TO HOLMES HIGH SCHOOL SOFTBALL FIELD AND THE DISTRICT’S CHAPMAN CAREER AND TECHNICAL EDUCATIONAL CENTER; APPROVING THE FORM OF THE BONDS; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; ESTABLISHING A BOND PAYMENT FUND FOR THE BONDS; ESTABLISHING A SINKING FUND; AUTHORIZING THE ACCEPTANCE OF THE BID OF THE PURCHASER FOR THE BONDS; AND AUTHORIZING AND APPROVING THE EXECUTION OF ANY FURTHER NECESSARY INSTRUMENTS.

• Covington ISD 2025A GO - Bond Resolution(53659755.2) (1).pdf
• Covington ISD 2025A GO - Summary of Resolution(53659765.2).pdf

The General Assembly continues to allow flexibility in the use of school district capital funds without forfeiting the district’s eligibility to participate in the School Facilities Construction Commission (SFCC) program.  To exercise that flexibility, a district must submit a Capital Funds Request (CFR) electronically through e-mail to Jana Cox, at the Kentucky Department of Education, Division of District Support, in order for proper processing to occur.   Since Covington Independent Public Schools is a HB678 district, CFR’s do not have to be submitted to KDE but still need to be board approved.

Please find attached the Capital Funds Request (CFR).  The district is including property insurance for the district at $199,133 and one bus for the district at $159,354.  The total of these expenses is $358,487.  These general fund expenses will be moved over to this CFR funding.  This will free up the general fund by $358,487.  This CFR is in addition to the first CFR processed back in September of 2024 for the classroom audio enhancement system at HMS & HHS. 

• CFR revised 3-6-25

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• 5-3 packet for March 2025 board meeting
• Warrants for March 2025 board meeting for board portal 3-18-25

Budget Narrative for February FY2025 monthly financial statement:

1. General fund (fund 1) – as of 2/28/25, revenue received of 45.5 million with expenses of 25.6 million.
2. Special revenue (fund 2) – as of 2/28/25, revenue received of 9.6 million with expenses of 10.3 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 2/28/25 revenue received of $229,000 with expenses of $17,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 2/28/25, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 2/28/25, revenue received of 2.6 million with expenses of $850,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 2/28/25, revenue received of 9.1 million with expenses of 7.4 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 2/28/25, revenue received of $0 with expenses of $1,518,000. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 2/28/25, revenue received of 2.5 million with expenses of 2.2 million.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 2/28/25, revenue received of $348,000 with expenses of $205,000. Revenue comes in throughout the fiscal year.

February budget changes for fund 1:

2/28/25 $1,083 net increase to revenue budget – staffing changes on new hires, rank changes, certified and classified supplementals.

2/25 Superintendent’s emergency/timing budget – in budget at 500K – this is used throughout the school year.

Completed 3/3/25 by Annette Burtschy

• balance sheet February 2025
• February 2025 investments update for board portal 3-17-25
• February2025 bank account update for board portal 3-3-25
• financial report February 2025
• Info on funds to help with monthly MUNIS report for board 3-12-21

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 022725_MINUTES Reg Business Mtg.pdf

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 031325_MINUTES Reg Working Mtg.pdf

Pursuant to CIPS Policies 03.121 Salaries – Certified Personnel and 03.221 Salaries – Classified Personnel, the Board must approve a yearly payroll calendar.

• PAYROLL CALENDAR 25 - 26.pdf

Employee #2724 is requesting Intermittent FMLA ~ beginning 02/13/2025 ~ this is for the rest of the 24-25 school year.  Leave will be fully paid. 

Employee #6119 is requesting FMLA ~ beginning 04/07/2025 and returning 09/18/2025 the upcoming 25-26 school year.  Leave will be partially paid. 

Employee #5326 is requesting FMLA ~ beginning 01/20/2025 and returning 03/24/2025.  Leave will be partially paid. 

Employee#6983 is requesting FMLA ~ beginning 01/20/2025 and returning 03/24/2025.  Leave is partially paid. 

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.   This is to raise funds for the library.

• 9th dist fundraiser

Pursuant to KRS 61.810 (1) the Board may go into executive session.