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I. Call to Order

Mr. Tom Haggard, Board Chair

II. Roll Call

Mr. Tom Haggard, Board Chair

III. Pledge of Allegiance

Board Members

IV. Welcome and Board Chair Comments

Mr. Tom Haggard, Board Chair

V. Public Input

Mr. Tom Haggard, Board Chair

Rationale

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

VI. Report of the Treasurer

Ms. Annette Burtschy, Director of Finance

VI.1. Monthly Financials ~ January

Ms. Annette Burtschy, Director of Finance

Rationale

Budget Narrative for January FY2025 monthly financial statement:

General fund (fund 1) – as of 1/31/25, revenue received of 43.9 million with expenses of 22 million.
Special revenue (fund 2) – as of 1/31/25, revenue received of 8.9 million with expenses of 9.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
School Activity Fund (fund 25) – as of 1/31/25 revenue received of $225,000 with expenses of $15,500.This fund was set up end of FY20 due to a new GASB standard that went into effect.
Capital outlay (fund 310) - as of 1/31/25, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
Building fund (fund 320) - as of 1/31/25, revenue received of 2.5 million with expenses of $850,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
Construction fund (fund 360) - as of 1/31/25, revenue received of 8.8 million with expenses of 6.6 million. This fund is used to pay for the district’s construction projects.
Debt Service fund (fund 400) – as of 1/31/25, revenue received of $0 with expenses of $1,219,000. See detailed explanation under capital outlay and building fund.
Food service fund (fund 51) – as of 1/31/25, revenue received of 2.2 million with expenses of 1.8 million.
Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/25, revenue received of $328,000 with expenses of $170,000. Revenue comes in throughout the fiscal year.

January budget changes for fund 1:

1/22/25 $5,000 decrease to revenue budget – prior insurance claim/deductible with Liberty

1/29/25 $28,255 decrease to revenue budget – staffing changes on certified and classified supplementals being turned in.

1/25 Superintendent’s emergency/timing budget – in budget at 500K – this is used throughout the school year.

Completed 2/4/25 by Annette Burtschy

Attachments

VI.2. Warrant Expenditure Report

Ms. Annette Burtschy, Director of Finance

Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Attachments

VII. Consent Agenda

VII.1. Approval of Minutes ~ January 23, 2025 Regular Business Meeting

Rationale

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

Attachments

012325_MINUTES Reg Business Mtg.pdf

VII.2. Approval of Minutes ~ February 8, 2025 Special Meeting

Rationale

Attachments

020825_MINUTES Spec Mtg.pdf

VII.3. Approval of Minutes ~ February 13, 2025 Regular Working Meeting

Rationale

Attachments

021325_MINUTES Reg Working Mtg.pdf

VII.4. 2025-2026 Tentative SBDM Allocation Prior to March 1st

Mr. Bill Grein, Director

Rationale

Tentative SBDM Allocation 2025-26 based on End of the 5^th Month Attendance (January 23, 2025).

Based on our current enrollment at the end of the 5th attendance month, the SBDM allocation formula and staffing document are attached.

The school SBDM allocation was last updated in September of 2023.

By March 1, 2025, the district must give a projection of the 2026 SBDM staffing allocation.

By May 1, 2025, the district must give the SBDM Councils a revised staff allocation based on more accurate end-of-year numbers.

By September 15, 2025, the SBDM Council will get another revised allocation based on actual enrollment.

Attachments

VII.5. Special Education Request for Shortened School Days

Dr. Sarah Graman, Director of Special Education

Rationale

Pursuant to CIPS Policy 09.1221, Part-Time Students, requesting school board approval for shortened school days for two students.

The Admissions and Release Committees have determined that these students require shortened days for the following reasons:

One high school student in the Alternative Program with a history of behavior difficulties that constitute a safety concern is transitioning back to in–person attendance from homebound instruction.

One high school student in the Alternative Program who has had behaviors that create a safety concern and mental health services through outside providers. The ARC determined to place the student on a partial day in-person to transition back from homebound instruction. The ARC is planned to reconvene six weeks from the placement date.

VII.6. 2025-2026 Custodial Bid

Ms. Susan Marksberry, Purchasing Agent

Rationale

Custodial Supply List to be considered for public bid for the 2025-26 school year. After the board approves the items, after the next business meeting, the bid will open for ten business days, then tabulations are made at the bid close. The bid pricing will then be presented to the Board as an informational item then brought back requesting approval.

Attachments

20252026CUSTODIALBIDLIST_0.pdf

VII.7. BG24-273 Softball Field Build - Revised BG1 - Updated Project Cost

Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations

Rationale

The following renovations and upgrades included in the BG 24-273 Project:

Clearing, Excavation, & Backfill
Site concrete walls and sidewalks
Fencing w/windscreen
Warning track drainage
Turf Field
Bleachers
Dugouts
Press box w/restrooms & concessions
Field Lights
Bullpens & Batting Cage
PA System
Scoreboard
Grandstands
Signage & Graphics

Attachments

VII.8. Leave of Absence Request ~ Employee #3082