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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Monthly Attendance ~ Third and Fourth Months
Ms. Jessica Duty, Director of Pupil Personnel
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VI.2.
District Pearson Benchmark 1 Results
Mr. Scott Alter, Assistant Superintendent of Learning Support
District Pearson Benchmark 1 results- 3-12 in Reading, Math, Science and Social Studies.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
School Activity Fund Balances - July 2024 through December 2024
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education recognizes that it is a best-practice for board members to be knowledgeable of each schools’ activity fund balances. School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) & July/August (July 2024 through June 2025) of each year.
Keep in mind, finance brought REDBOOK funds for all elementary schools and HMS in house to finance in FY23 which means deposits, PO’s, invoices are all generated throughout the school year in MUNIS. All their transactions show up on the monthly financial reports under fund 25.
VII.2.
Draft Budget FY2026
Ms. Annette Burtschy, Director of Finance
This Draft Budget Cycle is required by State Statute KRS 157.060, 157.420, 160.390 and 160.470. At this time there are many unknowns related to the adoption of this budget cycle. We will continue to accumulate pertinent information and update the information as we work through the FY 2025-2026 budget.
This draft budget was created by rolling over the Working Budget (current budget) from FY 2024-2025.
VII.3.
Monthly Financials ~ December
Ms. Annette Burtschy, Director of Finance
Budget Narrative for December FY2025 monthly financial statement:
- General fund (fund 1) – as of 12/31/24, revenue received of 41.7 million with expenses of 18.8 million.
- Special revenue (fund 2) – as of 12/31/24, revenue received of 8.1 million with expenses of 8.6 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- School Activity Fund (fund 25) – as of 12/31/24 revenue received of $224,000 with expenses of $13,300. This fund was set up end of FY20 due to a new GASB standard that went into effect.
- Capital outlay (fund 310) - as of 12/31/24, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 12/31/24, revenue received of 2.5 million with expenses of $810,000. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 12/31/24, revenue received of 8.8 million with expenses of 5.2 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 12/31/24, revenue received of $0 with expenses of $976,000. See detailed explanation under capital outlay and building fund.
- Food service fund (fund 51) – as of 12/31/24, revenue received of 1.9 million with expenses of 1.3 million.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 12/31/24, revenue received of $312,000 with expenses of $141,000. Revenue comes in throughout the fiscal year.
Completed 1/7/25 by Annette Burtschy
VII.4.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ December 19, 2024 Regular Working Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
VIII.2.
Approval of Minutes ~ January 7, 2025 Special Organizational Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
VIII.3.
Approval of Minutes ~ January 9, 2025 Regular Working Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
VIII.4.
Leave of Absence Request ~ Employee #6238
Ken Kippenbrock, Executive Director of Human Resources
Employee #6238 is requesting a leave of absence beginning 12/04/2024 and ending 03/12/2025. Leave will be partially paid.
VIII.5.
Leave of Absence Request ~ Employee #6650
Ken Kippenbrock, Executive Director of Human Resources
Employee #6650 is requesting a leave of absence beginning 12/02/2024 and returning 01/06/2025. Leave will be fully paid.
VIII.6.
BG23-062 Holmes Campus Project - Change Order 2
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
CHANGE ORDER - a written instruction to the contractor, signed by the owner, the architect/engineer, (the Construction Manager if such services are employed) and the contractor issued after execution of the contract, authorizing additional work, deletion, or revision in the scope of work or an adjustment in the contract sum or the contract time.
This change order, $39,705.91, does not exceed the approved contingency for the project. Please find attached, KDE Change Order Document with explanations for each change order and the approved BG1 as a reference for this request.
VIII.7.
School-Related Student Trip ~ Holmes High School DECA Conference
Ms. Peyton Mullins, Holmes High School Teacher
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting permission to attend Distributive Education Clubs of America (DECA) Conference, that will be held from March 2-4, 2025, Louisville, Kentucky.
For more information on DECA visit their website at: https://www.ky-deca.org/
IX.
Individual Approval Agenda Items
IX.1.
2025-2026 Comprehensive Improvement Plan (CDIP)
Mr. Scott Alter, Assistant Superintendent of Learning Support
Presentation to the Covington Independent Public Schools Board of Education on the 25-26 Comprehensive District Improvement Plan (CDIP).
IX.2.
Audio Enhancement/Middle School Speakers
Mr. Jamarcus White
In addition to the previously approved Audio Enhancement Project for the Holmes Campus, we are requesting Board approval for an extension of the project to include the installation of new speakers for the middle school. The estimated cost for this is $40,000.
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Aaren Meehan, Board Attorney
XII.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XIII.
Board Member Comments
Mr. Tom Haggard, Board Chair
XIV.
Upcoming Events
Mr. Tom Haggard, Board Chair
February 6 ~ Ninth District Dudes and Dudettes Dance, 5:30 p.m. - 7:30 p.m.
February 7 ~ Mid Term Reports go home and posted to the parent portal
February 8 ~ Covington Board of Education Special Meeting, Board Retreat, 9 a.m.
February 12 ~ Equity Speaker Series, Reaching & Engaging Students Part II, 3:30 p.m., virtual
February 13 ~ Covington Board of Education Regular Meeting, 25 E. 7th Street, 5:30 p.m.
February 14 ~ Staff Planning Day
February 17 ~ Presidents' Day, Schools and Offices Closed
February 21-23, 2025 ~ KSBA 2025 Annual Conference, Galt House, Louisville
February 27 ~ Covington Board of Education Regular Meeting, 25 E. 7th Street, 5:30 p.m.
March 6 ~ Ninth District Book Fair Family Night, 5 p.m. - 6:30 p.m.
March 21-23, 2025 ~ COSSBA National Conference, Atlanta, GA
April 22 ~ Excellence in Education Celebration, Receptions Erlanger, 5 p.m.
May 17 ~ TEAM Foundation Annual Golf Outing, Kenton County Golf Course
Visit EventLink.com for all athletic schedules. GO BULLDOGS!
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Mr. Tom Haggard, Board Chair
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