Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Each year, amendments to policy procedures must be reviewed by the Board.

• C17_AP_Procedure Updates for review_5.24.24.pdf

Data Security and Breach Notification Practice Guide Review Rationale: Pursuant to 702 KAR 1:170, Kentucky school districts are required to review the Data Security and Breach Notification Best Practice Guide prior to August 31 of each year.

Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345.  The limit of what can be carryover is 5% of the original site-based allocation.  The amount requested to carryover is $24,578.40 usually (see attached detail spreadsheet).

The District is requesting a waiver so that the schools receive their full amount of carryover from FY24 due to issues with the copier click billings for ComDoc & Toshiba which the schools had no control over.  There was a total of 7 months still to be billed out around the April PO deadline (July-Sept with ComDoc and March-June 2024 with Toshiba).  The amount requested is $67,003.66. 

• carryover '24 calculation for board for board portal

The purpose of the reimbursement resolution is to formally state the District intends to reimburse themselves with tax-exempt bond proceeds for capital expenses. The resolution allows you to capture expenses going forward and dating back 60 days from the date it is passed.  This is a requirement to be reimbursed with tax-exempt bond proceeds.

• Covington ISD 2024 - Reimbursement Resolution(45109907.1) for board portal 8-5-24

Please see the joint exercise of powers agreement from Bluegrass Risk Management along with the bylaws.  The district needs to sign this contract now that the district is in the pool insurance program with Bluegrass.  

• Bluegrass Risk Management Bylaws - Inaugural 2024 Member Copy
• Bluegrass Risk Management Joint Powers Authority - Inagural 2024 Unsigned

Budget Narrative for July FY2025 monthly financial statement:

1. General fund (fund 1) – as of 7/31/24, revenue received of 16.2 million with expenses of 2.2 million.
2. Special revenue (fund 2) – as of 7/31/24, revenue received of $210,000 with expenses of 1.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 7/31/24 revenue received of $207,000 with expenses of $-251.This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 7/31/24, revenue received of $162,665 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 7/31/24, revenue received of $373,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 7/31/24, revenue received of $531,000 with expenses of $66,000. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 7/31/24, revenue received of $0 with expenses of $692,000. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 7/31/24, revenue received of $706,000 with expenses of $71,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 7/31/24, revenue received of $40,000 with expenses of $0. Revenue comes in throughout the fiscal year.

NOTE: fund 1 and fund 2 aren’t balanced in MUNIS as of July 31, 2024.  Budgets are being worked on during the summer.

Completed 8/1/24 by Annette Burtschy

• balance sheet July 2025
• financial report July 2025
• Info on funds to help with monthly MUNIS report for board 3-12-21
• July 2024 investments update for board portal 8-20-24
• July2024 bank account update for board portal 8-20-24

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for August 2024 board meeting for portal 8-20-24

The Finance Director will go over any questions that board members may have had from the tax discussion presented at the previous board meeting.   

The Board of Education has to approve a FY25 tax rate this meeting.

• Covington - Tax Rate Presentation chart with pictures FY25 8-9-24
• Reports from KDE - Covington Independent FY25
• tax example on $100,000 home FY25
• tax rate history

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.

• 081524_MINUTES Reg Working Mtg

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. These funds will be used for student activities. 

• GOS FUNDRAISERS
• GOSFUNDRAISER_0.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  This will help raise funds for the Leadership Academy.

• HHS FUNDRAISER

Rationale
It is recommended by Technical Review Committee and Superintendent Garrison that the Covington Board of Education approve the selection of HGC Construction as the contractor for BG24-273, Softball Field Project. 

The following renovations and upgrades will be included in the BG 24-273 Project:

     
Next Steps/Meeting:
• Will request BOE to review & approve revised BG1 reflecting updated cost
• Will request BOE to review & approve draft contract for HGC Construction 

Recommended Motion
The Covington Board of Education approves the recommended selection of HGC Construction for BG24-273, Softball Field Project. 

1. Increase the percentage of proficient and distinguished students in reading and math (all grades) by 5%. Increase subgroup proficiency by 7% (Black students, EL and students with disabilities).
2. Increase the percentage of students who are “postsecondary ready” (college or career) by 5% (growth goal for all students and each of the 3 subgroups).
3. Increase the percentage of students meeting ACT Council on Postsecondary Education (CPE) college ready benchmarks by 5% (growth goal for all students and each of the 3 subgroups).
4. Increase the college enrollment rate of graduating seniors by 5%.
5. Teacher retention (?) – pending data review

Pursuant to KRS 61.810 (1) the Board may go into executive session.

Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.

September 3 ~ KSBA Northern Kentucky Regional Meeting, 5:30 p.m., Receptions Event Center

September 12 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street

September 20 ~ Holmes High School Homecoming Parade and Game, details forthcoming

September 26 ~ Regular Board Meeting, 5:30 p.m., 25 E. 7th Street

September 27 ~ Covington Partners 25-Year Anniversary Gala, The Madison Event Center

Visit EventLink.com for all athletic schedules.