Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

1. Increase the percentage of proficient and distinguished students in reading and math (all grades) by 5%. Increase subgroup proficiency by 7% (Black students, EL and students with disabilities).
2. Increase the percentage of students who are “postsecondary ready” (college or career) by 5% (growth goal for all students and each of the 3 subgroups).
3. Increase the percentage of students meeting ACT Council on Postsecondary Education (CPE) college ready benchmarks by 5% (growth goal for all students and each of the 3 subgroups).
4. Increase the college enrollment rate of graduating seniors by 5%.
5. Teacher retention (?) – pending data review

Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations will report on the Exit Surveys from Upbeat, and staffing/retention update from the 2024-2025 school year. 

• 2024-2025 staffingandretentionboard update
• Covington Independent Public Schools Exit Survey District Results Presentation_SY23-24.pdf
• Covington Independent Public Schools Exit Survey District Results Presentation_SY23-24.pptx

SAFE System (Signal Alert for Education) is an alert and notification solution that connects teachers and classrooms to first responders for quick response and communication. The integration of SAFE System with the Teacher Microphone gives teachers a personal duress button, providing the ability to send alerts instantly, from anywhere in the school. Office staff are able to discreetly acknowledge the alert, letting teachers know that help is on the way. The web-based interface gives administrators the ability to provide direction and maintain situational awareness of the entire campus, even in the most challenging emergency conditions. When seconds count, SAFT System is there to help.

• Audio Enhancement.pdf

Assistant Superintendent of Learning Support, Scott Alter will discuss the need to add additional intervention teachers to our elementary schools, beginning with 9th District, 6th District, and John G. Carlisle.  

The need includes being able to serve more students who need additional support in reading in grades K-5 at this time. These additional interventionists could double the number of students at each school able to be seen by an intervention teacher.  At this time in reading, intervention teachers are only able to see our lowest students identified by reading screeners and diagnostics.  This would allow our intervention teachers to see additional at-risk students in reading and will provide additional coverage in our intermediate students 4-5.  I have attached our 23-24 DIBELS reading data which will show the need to provide additional interventions to students at the three schools listed above.  

An additional reason is the new House Bill 162 (2024) Kentucky Numeracy Counts Act which addresses math. (attached) This new house bill is similar in requirements to the most recent Read to Succeed Act required by districts by the Kentucky Department of Education.  The Numeracy Counts Act will require schools to implement additional screening and diagnostics in the area of math, additional interventions will need provided for tiers 2 and 3 for students in math who qualify by the results of the screening and diagnostic assessments. 

This plan would allow us to begin providing interventions to our students in our most at-risk schools. 

• DIBELS 23-24 District and Schools Report Bench 1-3
• HB_162_(2024)_Implementation_Timeline_Kentucky_Numeracy_Counts_Act

The personnel actions listed on the exhibit have taken place since the board meeting on July 11, 2024.

• PersonnelExhibit08152024_0

• SBDM Mins_JULY.pdf

Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345.  The limit of what can be carryover is 5% of the original site-based allocation.  The amount requested to carryover is $24,578.40 usually (see attached detail spreadsheet).

The District is requesting a waiver so that the schools receive their full amount of carryover from FY24 due to issues with the copier click billings for ComDoc & Toshiba which the schools had no control over.  There was a total of 7 months still to be billed out around the April PO deadline (July-Sept with ComDoc and March-June 2024 with Toshiba).  The amount requested is $67,003.66. 

• carryover '24 calculation for board for board portal

The purpose of the reimbursement resolution is to formally state the District intends to reimburse themselves with tax-exempt bond proceeds for capital expenses. The resolution allows you to capture expenses going forward and dating back 60 days from the date it is passed.  This is a requirement to be reimbursed with tax-exempt bond proceeds.

• Covington ISD 2024 - Reimbursement Resolution(45109907.1) for board portal 8-5-24

The district is processing a revised BG1 to match the expenses of the project since the project is at the final stages of being closed.  This will allow the ESSER funds being used to be released and be used for other expenses in ESSER before ESSER closes on 9/30/24.  Usually, a district does a BG5 and uses the residual monies for another project in the future.  This cannot be done since ESSER funds go away after 9/30/24.

• BG1 revised - BG 20-088 - Covington GESC Phase II 8-6-24

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost.  Please see the attached BG-4 Form.

• BG4 - BG 20-088 - Covington GESC Phase II

The Finance Director will go over Covington's tax reports provided by Kentucky Department of Education (KDE).  

• Reports from KDE - Covington Independent FY25

• 072524_MINUTES Reg Business Mtg.pdf

Employee #6748 is requesting a leave of absence - beginning 07/29/2024 and returning - 10/21/2024.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  The funds raised will be used for student incentives/activities throughout the school year.

• LES FUNDRAISERS 2024-2025

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  They will use the funds for different student activities.

• scan_shirley.carroll_2024-07-18-15-18-04

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  They will have 2 book fairs to raise money for school/student-related activities and Sno-cones for FRC needs.

• scan_shirley.carroll_2024-07-18-15-18-20

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

These policy amendments were reviewed by district departments.

• C17_Pol_Policy Updates for review_First Reading 7.25.24_

Each CIPS School, the CEA, a parent representative, and a board member,  are invited each year to form a committee that is tasked with revising the student code of conduct. The Director of Pupil Personnel leads the committee and serves as a non-voting member. This year the committee voted to recommend for approval the attached code of conduct to the board of education.  

As required by KRS 158.148(4), the Board is requested to approve the 2024-2025 Code of Acceptable Behavior & Discipline.  The Code of Acceptable Behavior & Discipline provides information concerning the guidelines and procedures governing student conduct and discipline.

• CIPSCode2025Official
• CodeChanges2425

Holmes Middle School is eligible for the reinstatement of the School-Based Decision Making (SBDM) Council for the 2024-2025 School Year. KRS KRS 160.346(15) states that the school’s council may be restored by the local board of education two years after the school exits CSI status.  

Requesting the approval of two contracts for special education-related service providers.  Katie Toennis with Movin' OM provides our Orientation and Mobility services for some of our students with Vision Impairments.  Last year the total paid to this contract was $5,032.38.

Empower House provides physical therapy services and supplemental coverage for occupational therapy and speech therapy for students with Individualized Education Programs.  Last school year, the total paid to this contract was $71,993.00.

These services are necessary to implement Individualized Education Programs for students.  

• Empower Covington Schools 2024-25 Service Contract for Therapy Services
• ToennisServicesAgreement20242025Covington_0.pdf

It is recommended by Superintendent Garrison that the Covington Board of Education review and approve the construction contract with Shrudde & Zimmerman for BG23-406,Chapman Career & Tech Upgrades Project, AND approve the revised BG1 that reflects the updated project cost.

The following renovations and upgrades will be included in the BG 23-406 Project:

     Renovate labs for the following:

• Health/Science
• Construction - Carpentry
• Welding – Relocate lab
• MJROTC
• Business
• Media Arts
• Computer Programming

    Additional Renovations to include:

• Security Camera Upgrades
• Door and Door Hardware Upgrades
• IT Upgrades
• HVAC Renovation – Replace all heat-pumps
• Upgrade Building Signage
• Water Fountain Upgrades
• Waterproofing – Foundation Repairs
• Furniture and Fixture Replacement

• BG-23-406-A101-Contract-FINAL
• Bid Rec Letter for BG23-406 Vocational Project
• Revised BG23-406 Chapman Career & Tech Upgrades Project

August 19 ~ Opening Day, Jack Moreland Auditorium, 8:30 a.m.

August 19 ~ John G. Carlisle Back-to-School Event, 4 p.m. - 6 p.m.

August 20 ~ Professional Development Day #1

August 21 - 23 ~ Staff Planning Days

August 20 ~ Latonia Elementary Back-to-School Event, 4 p.m. - 6 p.m.

August 20 ~ Holmes High School Back-to-School Event, 4 p.m. - 6 p.m.

August 20 ~ Holmes Middle School, Grade 8, Back-to-School Event, 3 p.m. - 5 p.m.

August 21 ~ Holmes Middle School, Grade 7, Back-to-School Event, 3 p.m. - 5 p.m.

August 22 ~ Holmes Middle School, Grade 6, Orientation, 9 a.m.-12 p.m.

August 21 ~ Glenn O. Swing Back-to-School Event, 4 p.m. - 6 p.m.

August 22 ~ Sixth District Elementary Back-to-School Event, 4 p.m. - 6 p.m.

August 23 ~ Ninth District Elementary Back-to-School Event, 4 p.m. - 6 p.m.

August 26 ~ First Day for Students (K-12)

August 29 ~ Regular Business Meeting, 25 E. 7th Street, 5:30 p.m.

September 3 ~ KSBA Northern Kentucky Regional Meeting, 5:30 p.m., Receptions Event Center

September 27 ~ Covington Partners 25-Year Anniversary Gala, The Madison Event Center

Visit EventLink.com for all athletic schedules.  

Pursuant to KRS 61.810 (1) the Board may go into executive session.