Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

McKinney-Vento Homeless Education End of Year Update to present services provided to homeless students this past school year.

Contract for Board's approval to hire a 1099 Contracted Driver for SUV purchased through ARP Funds.

• ContractForDriverServicesWthMASChanges30483551_0.pdf

ACCESS is an annual test that determines the language proficiency of our English Language Learner students.  This test is given in January of every year.   ACCESS test results for 2024 and comparison from prior year results will be shared with the Board of Education.

• Access scores 2024 Board presentation June 13
• ELExitedStudents4YearComparison2024DistrictwideBoardPresentation_0 (1).pdf
• ProficiencyLevelAndGrowthAnalysisAccessTest20222023And20232024DistrictwideBoardPresentation_0 (1).pdf

Spring 2024 DIBELS Reading Report K-8.  Also attached is the last 3 years of reading data since 2021- K-6. 

• DIBELS2124ReportWordDoc_0 (1).pdf
• DIBELS2324DistrictAndSchoolsReportBench131_0 (1).pdf

The Superintendent recommends revising board policy to allow for certified rank change obtained on or before December 31st. This is a change from the current policy which requires the change by September 15th. This has been approved by KSBA and reviewed by board attorney.

• 03.121 Salaries_AL03.121_KSBA draft_5.3.24

The Certified Evaluation Plan (CEP) calls for the election of CEP Appeals Committee members to be elected every three years.

Panel Members and Alternates

Under procedures developed by the evaluation committee, a three (3) member panel shall be established to hear certified staff appeals from summative evaluations as required by law. 

The duties of the evaluation appeals panel shall be limited to reviewing the summative evaluation of any certified employee who receives an “Ineffective” on a majority of the performance standards.

 Two (2) members of the panel shall be elected by and from the certified employees of the District.  Two (2) alternates shall also be elected by and from the certified employees, to serve in the event an elected member cannot serve.  The Board shall appoint one (1) certified employee and one (1) alternate certified employee to the panel.  All regular panel members and alternates shall be certified employees of the District at the time of appointment or election and during their term of office. 

Panel members and their alternates shall serve without compensation. The terms of panel members and their alternates shall be for three (3) years and run from July 1 to June 30. Members may be reappointed or re-elected. The chairperson of the panel shall be elected by the three (3) panel members at the first meeting of the panel. Should it become necessary for the chairperson to be represented by an alternate, the three (3) panel members shall elect a temporary chairperson to serve until the regular chairperson is eligible to resume that role.

Alternates shall serve when:

1. a panel member is ill
2. a panel member is appealing to the panel
3. a member of the panel member’s immediate family (defined as father, mother, brother, sister, husband, wife, son daughter, uncle, aunt, nephew, niece, grandparent and corresponding in-laws) is appealing to the panel
4. a panel member was the evaluator of the appellant.

An election was held this school year for a term beginning July 1, 2024 and ending June 30, 2027.

Lauren Hardy received the highest number of votes, and is hereby recommended to the Board of Education for Appointment to the committee.

The person who received the second-highest number of votes was Jeremey Young. The person who received the third highest number of votes was Amy Grear. They are appointed to the committee through this election process. 

The person who received the fourth highest number of votes was Kate Dusing, and she is hereby recommended to the Board of Education for Appointment as an alternate to serve on the committee.

The person who received the fifth-highest number of votes was Jacob Gibson. The person who received the sixth-highest number of votes was Rebecca Caldwell. They are appointed to serve as alternates through the election process. 

Mr. Alter, Mr. Kippenbrock, and the members/alternates will meet this year to review and revise the CEP and present back to the board for approval at a later date. 

The Athletic Training Contract with Kentucky Rehabilitation Services doing business as, Novacare Rehabilitation increased by $40,000 as in previous years. Total for the 2024-2025 school year will be $75,000, and will be billed quarterly. The rates will increase by 5% each year on the anniversary date of the agreement. 

• Athletic Training Contract _ Covington Ind School District 3rd Amendment v.2.pdf

Recommendation that the Board of Education Accept as an Informational Item, the contract for the School Resource Officers for the 2024-2025 school year. 

Rationale: KRS 158.4414 requires local boards of education and superintendents to assign a school resource officer to each school as funds become available. Currently CIPS has 3 School Resource Officers serving Holmes Middle School, Holmes High School, and the Transformational Learning Center. 

This contract is substantively the same as the 2023-2024 contract, and has been reviewed by the Board Attorney. This contract adds a equal to the percent that other district employees received. This contract also adds a fourth school resource officer to the district if a certified, qualified candidate is identified and hired. This position would be assigned to an elementary school at the discretion of the Superintendent or his designee. 

For the first time, the Commonwealth of Kentucky's 2024-2026 biennial budget allocated funds to help cover the cost of the School Resource Officer Program. District Administrators have been advised that the funding should equal $20,000 per school resource officer. More information is expected from the Kentucky Department of Education in the weeks to come regarding this funding. Independent of this, the budget committee allocated funding for the fourth School Resource Officer in the CIPS 2024-2025 budget. 

• SRO Agreement W Cov Schools 2024 to 2025

The personnel actions listed on the exhibit have taken place since the board meeting of May 16, 2024. 

• PersonnelExhibit06132024_0.pdf

• SBDM Min_May.pdf

The district updated our administrative procedure forms; Request for Reimbursement Form, Temporary Duty Form and Mileage Reimbursement Form to align with Policy, 03.125 & 03.225, Expense Reimbursement that was approved by the Board at the regular meeting on May 30, 2024.

• Peronnnel 03.125 AP.22 _ Mileage Reimbursement Form
• Personnel 03.125 AP .21 _ Temporary Duty Expense Form
• Personnel 03.125 AP.21 _ Request for Reimbursement

Attached are the results of our proposals for our property, liability, worker compensation and cyber insurance for FY25. 

After discussions with Crawford Insurance, our board attorney and board chair, our recommendation is to go with the pooled insurance with Bluegrass Risk Management as our first preference.  Our agent has informed the district that 10-15 school districts would have to go with this insurance program.  Our backup would be with Liberty Mutual Insurance if 10-15 school districts don’t go with the program.

The Property/Liability package would be with Bluegrass Risk Management with a premium of $463,100 and the Worker’s Compensation package would be with ClearPath Mutual at $95,891.  Cyber Policy is with Houston Casualty Company with a premium at $13,892.

The district’s current insurance provider/agent would still be with Crawford Insurance. 

CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically.  Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district.  Both of these are used to determine the district’s premium.  If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money. 

• insurance packet for board 6-4-24

Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate. 

• 053024_MINUTES Reg Business Mtg.pdf

The Board of Education has requested district administration focus on teacher retention and has suggested third party exit interviews.

Recommendation, That the Covington Board of Education approve two contracts with Upbeat. 

1) Comprehensive certified exit surveys districtwide for 23/24 school year. (Note: signed due to timing). 

2) Comprehensive certified exit surveys districtwide for 24/25 school year plus pilot of two midyear surveys at two schools, with coaching. The pilot would be conducted at Holmes High School and Sixth District Elementary School. 

Who is Upbeat? Upbeat is a company that specializes in the engagement and retention of
teachers and staff by providing a unique research-based employee survey and coaching
services. Coaches, all of whom are experienced education administrators, work directly with
district leadership and school administrators to analyze the survey results, identify strengths and
develop action plans to address areas identified for improvement.

The Survey. The Upbeat team would administer the survey twice a year to our employees,
once in the fall and then again in the spring. The survey will come directly from Upbeat and
responses will go directly to them. This encourages participation and provides anonymity for our
staff. According to Upbeat, the survey takes approximately 10 - 15 minutes to complete.

Coaching. Within two weeks of each survey administration, Upbeat will provide a district report
that identifies areas of strength, along with areas for growth. The survey results will be reviewed
with the district team. Following this meeting, coaches will meet with individual principals to
review and discuss the results for their schools and to help them develop action steps

Attachments:

1) Contract for exit interviews for this school year

2) Contract for the 24/25 school year

3) Case study, Jefferson County KY Schools

• SY 24-25_Covington
• Upbeat-JCPS-case-study-digital-alt-cv9 (1)
• UpbeatExitSurvey23-24

Employee #6941 has requested a leave of absence beginning 05/11/2024 and returning first day of the
24-25 School Year. 

July 15 ~ 14th Annual Covington Partners Golf Outing

July 19 - Kentucky Organization of Superintendent's Administrative Assistants (KOSAA) Conference, Sloan Convention Center, Bowling Green

July 19-20 - KSBA Summer Leadership Institute, Sloan Convention Center, Bowling Green

August 10 ~ Tom Ellis Athletic Memorial, Athletic Hall of Fame, Riverfront Radisson, 6 p.m. 

September 27 ~ Covington Partners 25 Year Anniversary Gala, The Madison Event Center

Visit EventLink.com for all athletic schedules. 

Pursuant to KRS 61.810 (1) the Board may go into executive session.