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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Retiree Recognition
VI.2.
Certified Employee of the Month ~ Ms. Michele Snellgrove
Board member
VI.3.
Classified Employee of the Month ~ Ms. Michele Rust
Board member
VI.4.
Volunteer of the Month ~ Ms. Karen Horton
Board member
VII.
Informational Items (Action Possible)
VII.1.
New Bonding Potential Update
Dr. Anthony Strong, Vice President of Compass Municipal
The equalization formula for boding went up significantly per HB6. As a result of the district's new nickel and the increase in equalization (on both nickels), our bonding potential went up. Dr. Anthony Strong, vice president of Compass Municipal will present our district's new bonding potential.
VII.2.
2024-2025 Carnegie Proposal
Mr. Bill Grein, Director - Ms. Suzanne Thompson, Instructional Support - Ms. Alissa Paasch, Carnegie Education Director
Propose the Carnegie will continue to partner with 6th District Elementary, 9th District Elementary, Glenn O. Swing Elementary, John G. Carlise Elementary, and Latonia Elementary, by designing and instructing visual and performing arts programming aligned with the National Core Arts Standards. Carnegie teaching artists will be assigned to schools for 8-to-10-week cylces of time. This schedule provides Carnegie teaching artists time to develop deeper relationships with students, collaboration with classroom teachers, and positive school culture through the arts. Along with exploring the arts standards and providing opportunities for creative decision making, students will continue to build community and strengthen their 21st century skills through this partnership.
We are presenting a one year option and a two year option.
VII.3.
James E. Biggs Early Childhood Education Center Annual Update
Ms. Elizabeth Miller, Principal
James E. Biggs Early Childhood Education Center administration and staff will report to the Board their annual update.
VII.4.
New Position - Administrative Assistant, Community and Family Engagement
Ms. Stacie Strotman, Director of Community and Family Engagement
The Department of Community and Family Engagement is requesting the support of a full-time (FTE) administrative assistant. This employee will support the work of the entire department as well the daily operations of Covington Partners. Covington Partners will reimburse CIPS for all expenses incurred with this position.
VII.5.
CSTAG Threat Assessment Staff Training Contract
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
Kentucky law requires schools to have a threat assessment team. Our district uses Dr. Dewey Cornell's Comprehensive School Threat Assessment Guidelines (CSTAG).
The Comprehensive School Threat Assessment Guidelines (CSTAG), developed in 2001 and known as the Virginia Student Threat Assessment Guidelines until 2018, is an evidence-based model for schools to use in conducting threat assessments of students.
Currently, we use this model to conduct risk assessments with students who may express thoughts of self-harm and threat assessments with students who may express thoughts of harming others or the school environment. Each school team includes a building administrator, school counselor, school psychologist and others identified by the building principal. This training contract will ensure that our school teams are up to date with this best practice approach.
The contract is funded through the Violence Prevention grant.
VII.6.
Amend Board Policy 03.125 & 03.225, Expense Reimbursement - First Reading
Ms. Annette Burtschy, Director of Finance
Please see revised draft version of policies 03.125 & 03.225 to update the per diem rate from $46 to $50 and other updated changes to the policy.
VII.7.
2024-2025 Salary Schedule
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Superintendent recommends as an informational item, the 2024-2025 Salary Schedule that includes a 4% raise across the board.
VII.8.
District Pearson Spring Benchmark #3
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Attached are the 23-24 Pearson Spring Benchmark 3 results for grades 3-11
VII.9.
Contract with School Board Partners for the 2024-2025 School Year
Mr. Tom Haggard, Board Chair
Proposal
In follow up to the Covington Independent Public Schools (CIPS) board retreat on January 27, 2024, SBP proposes the following recommended scope of services:
Objectives:
1) The Board, in partnership with the superintendent and his cabinet, will adopt an agenda calendar for the 2024-25 school year that is primarily focused on measurable performance monitoring and policy making activity while removing most other types of business from its agendas.
2) The Board, in partnership with the superintendent and his cabinet, will adopt a set of approximately 5 “SMART” annual goals that reflect the highest priority desired student outcomes for the 2024-25 school year.
3) The Board, in partnership with the superintendent, will adopt a revamped process for the 2024-25 annual evaluation of the superintendent based primarily on the board approved annual goals.
Deliverables
1) Board agenda calendar for the next 12 months prioritizing the Board’s time on rigorous monitoring of comprehensive data metrics, including the annual goals.
2) Approximately 5 annual “SMART” goals reflecting the board’s highest priorities
3) Revised superintendent evaluation framework for the 2024-25 school year. The Board may also consider incorporating this framework into a revised superintendent evaluation policy.
VII.10.
Monthly Attendance Report ~ Seventh Month
Ms. Jessica Duty, Director of Pupil Personnel
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VII.11.
Monthly Attendance Report ~ Eighth Month
Ms. Jessica Duty, Director of Pupil Personnel
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by grade, by school and compares to the last five year’s monthly enrollment figures.
VII.12.
Personnel Actions
Ken Kippenbrock, Executive Director of Human Resources
The personnel actions listed on the exhibit have taken place since the board meeting of April 4, 2024.
VII.13.
School Council Meeting Minutes ~ April
Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
2025 Tentative Budget
Ms. Annette Burtschy, Director of Finance
This Tentative Budget Cycle is required by State Stature KRS 160.470. The Tentative Budget must be approved by the local school district and submitted to the Kentucky Department of Education by 5/30 of each year.
The budget committee has met since February 2024 creating the budget for FY2025.
The budget committee will be looking into how cost saving measures can be incorporated into the budget. At this time there are many unknowns related to the adoption of this budget. Once those unknowns become available, the budget will be amended and will be reflected in the Working Budget that is presented to the Board of Education in September of each year.
VIII.2.
Auditing Services for Fiscal Year '24
Ms. Annette Burtschy, Director of Finance
Professional services such as Auditing Services does not have to be bided out by a school district. The budget committee met in March of 2024 and discussed our options. It is the budget committee’s recommendation not to bid out at this time and stay with Barnes Dennig.
The auditor fee will be $36,915 (FY23 was $32,100 base fee plus $5,100 cost of implementing new GASB standard for a total of $37,200).
Per Board Chair, this agenda item will be for approval. If the district followed normal procedures of informational meeting first then approval meeting at the end of the month, the contract would be late to KDE. This will ensure the contract will be to KDE on time.
IX.
Consent Agenda
IX.1.
Overnight School-Related Trip ~ MCJROTC Girls State
SSgt Skillman, Jonathan
Pursuant to CIPS Policy 09.36 School-Related Student Trips, the MCJROTC is requesting approval for a student to participate in MCJROTC Girls State from June 3, 2024 thru June 7, 2024 at Western Kentucky University.
On June 3, 2024 SSgt Jonathon Skillman, Senior Marine Instructor/Marine Instructor and Mrs. Kim Patsura, Holmes High School Counselor will use the district's SUV that has be requested and approved to pick up student cadet from her home of record and take her to Girls State at WKU. Upon completion, on June 7, 2024, SSgt Skillman and Mrs. Pastura will pick up student cadet from Girls State and take cadet back to her home of record.
The local American Legion Auxiliary with the American Legion Post 203 has graciously sponsored student cadet and has recommended her attendance, total sponsorship is $325-$375. There is no additional cost of funding required to or from the Covington Independent Public School District besides fuel and mileage regarding the district owned SUV.
IX.2.
Overnight School-Related Trip ~ MCJROTC Cadet Leadership Camp
Ssgt Skillman, Jonathan
Pursuant to CIPS Policy 09.36 School-Related Student Trips, MCJROTC Cadet Leadership Camp, July 22, 2024 through July 26, 2024 in Sheperdsville, Kentucky. Twenty-two students and two to three adults will be attending the Cadet Leadership Camp to provide MCJROTC cadets with both challenges and opportunities they would not normally experience during the course of JROTC throughout the school year. All costs except for transportation will be paid with funding from Marine Corps JROTC.
IX.3.
2024 Spring Custodial Bid Results
Ms. Susan Marksberry, Purchasing Agent
Pursuant to CIPS Policy 04.8 Disposal of School Property the Spring Surplus Open Bidding Ended April 17, 2024. Board approval is needed so items can be removed from inventory and winning bidders can be notified.
IX.4.
Leave of Absence Request ~ Employee #6465
Ken Kippenbrock, Executive Director of Human Resources
Employee #6465 is requesting FMLA beginning 09/03/2024 and returning 10/21/2024. Leave will be partially paid.
IX.5.
2024-2025 District and Schools Professional Development Plans
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Attached are the 2024-2025 Professional Development Plans for the district and all schools. Our sessions for our 2024-2025 PD Academy are also in this packet for review. The District PD Plan will need approved by the board and the schools' PD Plans are presented to the board for review and comment.
IX.6.
2024-2025 District Assurances
Mr. Bill Grein, Director and Ms. Suzanne Thompson, Instructional Support
This is our yearly review of the Assurances from the Kentucky Department of Education stating the Covington Independent Public Schools and the Non-Public Schools that receive funding from our district are in compliance with all the assurances listed in the Grant Management System document.
The District Assurances state CIPS is in compliance with various programs in the district. The assurances are general assurances that the district must follow.
Upon review and approval, we will send a statement via GMAP to KDE from Mr. Garrison with the meeting date stating that we will be in compliance with these assurances.
IX.7.
2024-2025 Ignite Memorandum Of Understanding
Ignite Institute is a Boone County high school which provides regional programs as follows: Biomedical, Computer Science, Engineering, Education, Design, Pre-Nursing. The Memorandum of Understanding will be between Boone County School District and Covington Independent Public Schools for the 2024-2025 school year.
IX.8.
2024-2025 TANK Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations, Mr. David Hartman, Holmes High School Assistant Principal
The attached Contract for Transportation Services for Covington Independent Public Schools July 31, 2024, through August 1, 2025, is for board review. The contract includes; purpose, contract term, compensation, Holmes High School services, student pass program and schedule.
Dave Hartman, Assistant Principal at Holmes High School and Ken Kippenbrock, Executive Director of Human Resources and Operations both reviewed the contract and approved for signature.
IX.9.
2024-2025 Transportation Agreement
Mr. Kurt Greivenkamp, Assistant Treasurer Kenton County Fiscal Court
Under KRS 158.115: A County may opt to provide transportation for all students within its jurisdiction by means of contracting with the local public school district. For Covington students, the Fiscal Court has to contract with our District because Kenton County School District cannot transport within our boundaries. Under this contract, Covington Schools merely provides the transportation, if needed, and then Kenton County Fiscal Court reimburses the District the costs from its general funds.
IX.10.
Certification for Emergency Substitute Teachers
Ken Kippenbrock, Executive Director of Human Resources
The KY Education Professional Standards Board has implemented an online application for processing certification for emergency substitute teachers and has suggested creating a blanket approval and one board order number to use on all applications for emergency certification for all substitutes not holding regular KY certification. This will be for the 2024-2025 school year.
IX.11.
Certification for Emergency Teachers
Ken Kippenbrock, Executive Director of Human Resources
The Kentucky Education Professional Standards Board has implemented an online application for processing certification for emergency teachers in specific subjects and has suggested creating a blanket approval and one board order number to use on all applications for emergency certified teachers not holding regular Kentucky certifications. This will be for the 2024-2025 school year.
X.
Individual Approval Agenda Items
X.1.
BG 23-062 Holmes Campus Project Drawings & Specs
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve the Design Development and Construction Document Phase Documents for BG 23-062 - Holmes Campus Project AND approve to advertise for competitive bidding.
The following renovations and upgrades will be included in the BG 23-062 Project:
- Senior Locker Room and Gym
- Senior & Middle School Toilet Rooms
- Senior High Auditorium
- HMS Exterior Drainage Issues
- HHS & HMS Main Office Secure Entry Areas
X.2.
Visually Impaired Teacher and Hearing Impaired Teacher Position Requests
Dr. Sarah Graman, Director of Special Education
Requesting to add two special education teacher positions. Each teaching position will be part time and based on current student need. One special education teacher with certification as a Teacher of the Visually Impaired and one special education teacher with certification as a Teacher of the Hearing Impaired. These teachers will be districtwide employees and will service students across any/all Covington Independent Public Schools according to student need.
XI.
Addendum Agenda (Action Possible)
XII.
Superintendent Report
Mr. Alvin Garrison, Superintendent
XIII.
Report of the Attorney
Ms. Mary Ann Stewart or Ms. Aaren Meehan, Board Attorney
XIV.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XV.
Board Member Comments
Mr. Tom Haggard, Board Chair
XVI.
Upcoming Events
Mr. Tom Haggard, Board Chair
May 18 ~ TEAM Foundation Golf Outing, Kenton County Golf Course, 12:30 p.m.
May 22 ~ Holmes High School Honors Night for Underclassman, 5 p.m. dinner, 6 p.m. Awards
May 22 ~ 8th Grade Awards Banquet, The Life Learning Center, 200 W. 18th Street, 5:30 p.m.
May 23 ~ Preschool Graduation; 9:30 a.m., 10:30 a.m., 1:30 p.m. and 2:30 p.m.
May 23 ~ Holmes High School HESPY Awards, 5 p.m. Red Carpet, 6 p.m. Awards
May 24 ~ Holmes High School Senior Field Day/Group Picture/Graduation walk through schools
May 30 ~ Covington Board of Education Business Meeting, 5:30 p.m., 25 E. 7th Street
May 30 ~ Fourth Annual Bulldogs Give Back Day of Service
June 5 ~ Holmes High School Senior Night, The Madison @ 6 p.m.
June 7 ~ Holmes High School Graduation practice, 9 a.m.
June 7 ~ 156th Annual Commencement Exercises, 7 p.m.
June 12 ~ 2024 Hall of Honors Celebration, Drees Pavilion, 6 p.m.
July 15 ~ 14th Annual Covington Partners Golf Outing
July 19 - Kentucky Organization of Superintendent's Administrative Assistants (KOSAA) Conference, Sloan Convention Center, Bowling Green
July 19-20 - KSBA Summer Leadership Institute, Sloan Convention Center, Bowling Green
September 27 ~ Covington Partners 25 Year Anniversary Gala, The Madison Event Center
Visit EventLink.com for all athletic schedules.
XVII.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVIII.
Adjournment
Mr. Tom Haggard, Board Chair
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