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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Ms. Bradie Bowen
Board member
VI.2.
Classified Employee of the Month ~ Ms. Stephanie Harper
Board member
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VI.3.
Volunteer of the Month ~ Mr. Gary Massie
Board member
VII.
Informational Items (Action Possible)
VII.1.
Performance Services Design Build Construction Process Overview
Ken Kippenbrock, David Dowdell, Bart Sturm
It is recommended that the Covington Board of Education accept as an informational item the Design Build Construction Process as presented by Performance Services.
VII.2.
BG23-406, Chapman Career & Tech Upgrades Overview
Ken Kippenbrock, Ralph Cooper
It is recommended that the Covington Board of Education accept as an informational item the overview of the proposed renovations for BG23-406 Chapman Career & Tech Project.
During the May 12, 2022 Covington Board of Education accepted the LAVEC Grant offer in the amount of $4,925,000 to be used for the renovation of our vocational center as recommended by Mr. Alvin L. Garrison, Superintendent of Schools
Per House Bill 1, districts are required to contribute 10% of the total project cost with local resources.
Proposed Renovation Cost:
TOTAL CONSTRUCTION COSTS: $6,612,711.90
TOTAL SOFT COSTS: $1,217,288.10
TOTAL BG-1 COSTS: $7,830,000.00
VII.3.
Bulldog Virtual Academy Annual Update
Ms. Ashley Gallahar, Mr. Jason Moore and Mr. Brad Carr
Bulldog Virtual Academy administration will provide an annual update.
VII.4.
Holmes Middle School Annual Update
Mr. Lee Turner, Principal
Holmes Middle School administration and staff will report to the Board their annual update.
VII.5.
Nutrition and Physical Activity Report
Ms. Taryn Stewart, Director of Nutrition Services
KRS 158.856 requires that an annual assessment of school nutrition in the district be conducted and that a written report of that assessment be issued to parents, local board members and site-based council members. KDE recommends the School Health Index Module on Nutrition as an assessment tool.
The report must include:
• an evaluation of compliance with the school breakfast and lunch programs
• an evaluation of the availability of contracted fast foods
• a review of access to foods and beverages from vending machines, stores, etc.
• nutritional value of foods and beverages available to students
• recommendations for improving the school nutrition environment
The statute also requires that districts annually evaluate the physical activity environment within the district. KDE recommends the School Health Index Module on Physical Education and Other Physical Activity Programs as an assessment tool. The results of the evaluation must be reported to the public along with the report on the nutrition environment.
VII.6.
Impact Kentucky 2023-2024 Results
Mr. Bill Grein, Director
The Impact Kentucky Working Conditions Survey was administered to all certified educators across the state of Kentucky:
- All public schools in Kentucky are eligible and invited to participate.
- The survey window is 6 weeks in length.
- All schools identify a survey coordinator from among their faculty. This representative is responsible for the distribution of anonymous survey access codes to colleagues.
- Schools with at least 10 responses and a 50% response rate have a report available to them.
Creating school environments where educators can thrive is a key focus of the Kentucky Department of Education. Thank you to the 38,194 certified educators across the Commonwealth of Kentucky for elevating their voices and providing feedback about their working conditions. With this data in hand, we know that educators will be able to reflect on the progress they have made and the areas they can focus on moving forward to create the working conditions all educators deserve.
Attachment 1 is the District data looking at the previous 3 surveys. It also has the district score compared to the State at the bottom of each section.
Attachment 2 is how each school did on each question. If the survey results improved the score is green. If the survey results went down from the previous survey, the results are red.
VII.7.
Conquest Consulting Contracts
Mr. Scott Alter, Assistant Superintendent of Student Learning
Conquest Consulting is a company that provides Reading Mastery/Decoding coaching and support for coaches, reading interventionists and teachers at four elementary schools and the middle school. We are recommending adding support for Biggs as well for their Reading Mastery Implementation. Conquest Consulting also provides summer training for our Decoding and Reading Mastery programs.
VII.8.
Mastery Connect Renewal
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Assessment of a student's mastery of standards is important to ensure that curriculum design is effective. Mastery Connect helps to streamline the assessment process for teachers and students. Mastery Connect allows teachers to administer end of unit assessments designed by the district quality control team and get immediate scores and data, as well as allowing them to create formative assessments during a unit that provides teachers with critical real time data that they can use to guide their instruction. Mastery Connect provides our students the opportunity to experience assessments online throughout the year helping to prepare them for benchmark and end of year testing. Students can also see their results immediately upon completing an assessment when appropriate so that they can make necessary corrections.
This system will also benefit our teachers because it grades much of the work the students complete saving our teachers hours of checking multiple choice questions. The system will also automatically create reports teachers can analyze by student, class or school- again saving teachers hours of time creating their own analysis tools.
This system allows us to continue our collaboration across schools with our new curriculum work on a daily basis. At the district level, we will also have immediate access to all schools' data and how they are progressing in the curriculum.
Mastery Connect will be paid for using current year’s Title I funds. This will be year 5 of implementation of Mastery Connect for our district.
Part of our Strategic Plan as a district under Leadership and Accountability is to ‘Develop systematic processes that effectively utilize internal and external data to improve teaching and learning in each school’ and to ‘Establish a districtwide system to monitor data to ensure students are progressing in all of our schools’. In our Strategic Plan under Teaching and Learning it reads ‘Develop and utilize common assessments districtwide’. This system would continue to move us closer to reaching our goals as a district, continue to create a more collaborative community and to provide our students with more 21st century learning opportunities.
VII.9.
Contract for Speech Language Pathology
Dr. Sarah Graman, Director of Special Education and Dr. Susan Pastor-Richard, Director of Exceptional Children
The special education department is requesting to enter into a contract with an outside agency, KTL Therapy, to cover the maternity leave for a Speech Therapist. Contract to start upon approval and carry through the end of the current school year, 2023-2024.
VII.10.
2024-2025 Custodial Bid Results
Ms. Susan Marksberry, Purchasing Agent
We had eleven vendors bid on our custodial items. Attached are the results of the bids. The awarded items are highlighted per company as indicated on the attached sheets based on cost, quality of item, and service.
VII.11.
2024-2025 Payroll Calendar
Ms. Annette Burtschy, Director of Finance
Pursuant to CIPS Policies 03.121 Salaries; Certified Personnel and 03.221 Salaries; Classified Personnel, the Board must approve a yearly payroll calendar.
VII.12.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting of March 7, 2024.
VII.13.
School Council Meeting Minutes ~ March
Pursuant to CIPS Policy 02.423, School Council Meetings (SBDM); a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ March 21, 2024 Regular Business Meeting
Pursuant to CIPS Policy 01.4, Meetings; the minutes of Board meetings shall constitute the official written record of Board deliberations and actions. Board minutes shall only become official after they have been approved by the Board at a subsequent meeting and immediately thereafter have been signed by the secretary and the presiding officer. However, prior to approval of the minutes, the Board may amend or correct them in order to assure they are accurate.
VIII.2.
Holmes High School End of the Year Events
Mr. Tony Magner and Ms. Angela Turnick, Co-Principals
Yearly, Holmes High School reports the end of the year dates to the Board that includes the graduation date.
IX.
Individual Approval Agenda Items
IX.1.
BG 23-062 Revised Holmes Campus Project
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It is recommended that the Covington Board of Education approve the REVISED BG-23-062 Holmes Campus Project AND approve to advertise for competitive bidding.
As recommended by EMBOSS/PCA the following renovations and upgrades will be included in the BG 23-062 Project:
- Senior Locker Room and Gym
- Senior & Middle School Toilet Rooms
- Senior High Auditorium
- HMS Exterior Drainage Issues
- HHS & HMS Main Office Secure Entry Areas
X.
Addendum Agenda (Action Possible)
XI.
Superintendent Report
Mr. Alvin Garrison, Superintendent
XII.
Report of the Attorney
Ms. Mary Ann Stewart or Ms. Aaren Meehan, Board Attorney
XIII.
Board Member Discussion
Mr. Tom Haggard, Board Chair
XIV.
Board Member Comments
Mr. Tom Haggard, Board Chair
XV.
Upcoming Events
Mr. Tom Haggard, Board Chair
April 16 ~ Ron Clark at Music Hall Ballroom, 4:30 p.m.
April 23 ~ Excellence in Education Celebration, Receptions Erlanger, 5 p.m.
April 25 ~ Covington Board of Education Business Meeting, 5:30 p.m., 25 E. 7th Street
April 29 ~ Young Scholar Senior Celebration, 7 p.m., NKU Student Ballroom
May 3 ~ Holmes High School Senior Commitment Day, 9 a.m., Jack Moreland Auditorium
May 16 ~ Covington Board of Education Working Meeting, 5:30 p.m., 25 E. 7th Street
May 18 ~ TEAM Foundation Golf Outing, Kenton County Golf Course, 12:30 p.m.
May 22 ~ Holmes High School Honors Night for Underclassman, 5 p.m. dinner, 6 p.m. Awards
May 23 ~ Holmes High School HESPY Awards, 5 p.m. Red Carpet, 6 p.m. Awards
May 24 ~ Holmes High School Senior Field Day/Group Picture/Graduation walk through schools
May 30 ~ Covington Board of Education Business Meeting, 5:30 p.m., 25 E. 7th Street
May 31 ~ Fourth Annual Bulldogs Give Back Day of Service
June 5 ~ Holmes High School Senior Night, The Madison @ 6 p.m.
June 7 ~ Holmes High School Graduation practice, 9 a.m.
June 7 ~ 156th Annual Commencement Exercises, 7 p.m.
June 12 ~ 2024 Hall of Honors Celebration, Drees Pavilion, 6 p.m.
July 15 ~ 14th Annual Covington Partners Golf Outing,
September 27 ~ Covington Partners 25 Year Anniversary Gala, The Madison Event Center
Visit EventLink.com for all athletic schedules
XVI.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVII.
Adjournment
Mr. Tom Haggard, Board Chair
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