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I.
Call to Order
Mr. Tom Haggard, Board Chair
II.
Roll Call
Mr. Tom Haggard, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Mr. Tom Haggard, Board Chair
V.
Public Input
Mr. Tom Haggard, Board Chair
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Ms. Sharon Vaughan
Board Member
VI.2.
Classified Employee of the Month ~ Ms. Jeanette Edmondson
Board Member
VII.
Informational Items (Action Possible)
VII.1.
School Council Meeting Minutes ~ July and August
Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.
VII.2.
COSBBA's Urban Board Alliance Symposium
Ms. Hannah Edelen and Mr. Kareem Simpson, Board members
Ms. Hannah Edelen and Mr. Kareem Simpson, Board members will present information from the Urban Board Alliance Symposium that they attended in Chicago on August 25, 2023.
VII.3.
Request for Qualifications for Master Plan
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Covington Board of Education accept as an informational item, the Request for Qualifications to develop a Master Plan which shall guide the work of the District Facilities Plan.
VII.4.
ARC Chairperson Recommendations
Ms. Sarah Graman, Director of Special Education
According to our special education procedures, “the Superintendent, in consultation with the Director of Special Education, will recommend to the Board of Education for approval a list of CIPS Representatives”. The Covington Independent Public School District (CIPS) representative is also defined in our procedures as an individual “who is qualified to provide, or supervise, the provision of, specially designed instruction to meet the unique needs of children with disabilities, and is knowledgeable about the general education curriculum and the availability of the resources of the CIPS”.
Attached is a list by job titles of the CIPS representatives that I recommend to the Board of Education for approval for the 2023-2024 school year. By approving these individuals to serve as the CIPS representative, the board is granting them authority to obligate resources for the implementation of Individual Education Plans for students with disabilities.
VII.5.
Chapman Child Development Center Technology Grant
Ms. Kimberly Terry, Director of Chapman Childcare
Chapman Child Development Center is requesting approval to apply for a Technology Grant through the American Rescue Plan Funds. We would like to purchase a color printer for the Center to make it easier to print newsletters and most of all take-home activities for the families.
VII.6.
Prichard Committee - Full Service Community Schools grant
Ms. Stacie Strotman, Director of Community and Family Engagement
Covington Independent Public Schools applied to the Prichard Committee for a Full Service Community Schools grant at Holmes High School and Holmes Middle School. The grant is for $300,000 per year for five years to implement a pipeline of support services to provide additional support to students and families to help them be successful in school and in life.
VII.7.
Update on SBDM Staffing Allocation
Mr. Bill Grein, Director
By September 15th, each SBDM council must be updated on any changes to their schools allocation based on actual enrollment at the start of the new school year.
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
FY24 Working Budget
Ms. Annette Burtschy, Director of Finance
The Board of Education is required to approve a close estimate Working Budget for all funds by September 30th of each year. Each of the funds is balanced with anticipated expenditures equaling anticipated revenue. Special Revenue includes all new projects for FY2024. School Activity Fund, Capital Outlay Fund, Building Fund, Debt Service Fund, Food Service Fund, and Daycare Fund are also presented in this Working Budget.
This is an informational item and will be brought back to the Board for approval on September 28, 2023.
VIII.2.
SBDM Councils' Carryover Funds FY2023
Ms. Annette Burtschy, Director of Finance
Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345. The limit of what can be carryover is 5% of the original site based allocation. The amount requested to carryover is $20,690.59 (see attached detail spreadsheet).
VIII.3.
BG4 on BG21-322 Latonia Elementary Stairwell Security Upgrade
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost. Please see the attached BG-4 Form. This is an informational item that will be brought back requesting approval.
IX.
Consent Agenda
IX.1.
Approval of Minutes ~ August 24, 2023 Regular Meeting
IX.2.
Approval of Minutes ~ August 30, 2023 Special Meeting Tax Hearing
IX.3.
Fundraiser Request ~ Holmes High School Fastpitch Concessions
Mr. Tony Magner and Ms. Angela Turnick, Co-Principals
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. These funds will be used to purchase softball equipment and girls soccer equipment.
IX.4.
Fundraiser Request ~ Glenn O. Swing Elementary
Ms. Ellen Peach, Principal
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Money raised through the penny wars and spirit wear sales, will go to benefit all students through the student activity account.
IX.5.
Fundraiser Request ~ Holmes High School Athletics
Mr. Ken Ellis, Athletic Director
Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Boys soccer is raising money for end of the year banquet and varsity cheer is raising money for spirit wear & Christmas party.
IX.6.
Fundraiser Request ~ Ninth District Viking Boo Fest
Ms. Rachel Jenkins, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.. 9th District is wishing to host a Viking Boo Fest. Tickets for admission and game play will be sold at the event. The funds earned will be used for the students of 9th District. Event date 10/27.
X.
Individual Approval Agenda Items
X.1.
2022-2023 Superintendent Evaluation
Mr. Tom Haggard, Board Chair
Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.
XI.
Addendum Agenda (Action Possible)
XII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII.
Further Discussion and/or announcements by the Board of Education
Mr. Tom Haggard, Board Chair
XIV.
Upcoming Events
Mr. Tom Haggard, Board Chair
September 28 ~ Regular Board meeting, 5:30 p.m. at the Covington Board of Education
September 29 ~ Term 1 Mid-Term Reports go home and posted to the parent portal
October 6 ~ Staff Planning Day, no students
October 9 ~ Professional Development Day #2, no students
October 12 ~ Regular Board meeting, 6 p.m. at Sixth District Elementary
December 8-9 ~ KSBA Winter Symposium, Louisville Marriott Downtown
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Mr. Tom Haggard, Board Chair
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