Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

• 2023 Monthly Recognition Nomination_Certified

• 2023 Monthly Recognition Nomination Form - Classified

• 2023 Monthly Recognition Nomination Form_Volunteer

Latonia Elementary administration and staff will report to the Board their annual update. 

• 2023 Board Meeting - BOARD

Pursuant to Policy 02.423, School Council Meetings (SBDM), a copy of the minutes of each council meeting shall be forwarded by the Principal to the Superintendent who shall keep the Board informed of the council actions.

• November SBDM Minutes.pdf

Pearson Benchmark is an assessment taken three times per year by students in grades 3-11, in the same accountability areas as they will be assessed on KSA. Students are only assessed on standards that have been taught according to our district curriculum. The goal of this assessment is to provide data on standard mastery as well as to provide predictive data for the Kentucky Summative Assessment. This is the first of the three benchmark results. The second window for benchmark testing opens February 5, 2024. 

• 23-24 Pearson Benchmark Proficiency Levels

The Covington Board of Education approved the creation of an Archery Program at Holmes High School. The Athletic Director has requested the following stipends be added to the salary schedule for coaching. This request is based on research by the Athletic Director of nearby districts pay for this program. 

Head Archery Coach:  $1,800.00

Assistant Archery Coach:  $1,250.00

Additionally, amendment to Page 9 to clarify that the rates of hourly pay for Summer School / ESS / After School Program / Summer Program/ should also include School Improvement Fund (SIF) allocated hourly supplements. 

• 2023-2024 SALARY SCHEDULE

The Calendar Committee is submitting their recommendations for the 2024-2025 and 2025-2026 school years.  The committee has decided to create two years of calendars to allow additional time for planning for all members of the school community. 

Both calendars are variable which means at least one thousand
sixty-two (1,062) hours of instructional time delivered on the number of
student attendance days adopted by a local board of education which
shall be considered proportionally equivalent to one hundred seventy
(170) student attendance days and calendar days for the purposes of a
student instructional year, employment contracts that are based on the
school term, service credit under KRS 161.500, and funding under KRS
157.350.

1. One (1) school district principal; Maranda Meyer, Representing K-12 Principals

2. One (1) school district office administrator other than the superintendent;  Jessica Duty

3. One (1) member of the local board of education;  Hannah Edelen

4. Two (2) parents of students attending a school in the district; Crystal White, 1 Non-Responsive

5. One (1) school district elementary school teacher; Madison Knaley

6. One (1) school district middle or high school teacher; Deb Winkler-CEA Rep, Dave Hartman

7. Two (2) school district classified employees; Sunny Collins

8. Two (2) community members from the local chamber of commerce, business community, or tourism commission;  Rich’s Proper & Covington Hotel - Non-Responsive

• 2024-2025 Draft School Calendar 12-4-23
• 2025-2026 Draft School Calendar 12-4-23

Finance information in chart and spreadsheet format.

• Budget narrative FY24 to go with pie charts
• comparison general fund budget FY23-FY24
• estimated general fund budget FY24 for website
• FY24 all funds chart pie for website
• FY24 expenses chart pie for website
• FY24 revenue chart pie for website

Barnes Dennig's audit contract had a price increase of $5,100 due to the implementation of GASB96 - software.  The original contract was $32,100 and has increased to $37,200.  

• audit engagement letter revised with bill 12-5-23

Barnes Dennig will presented the 2023 CIPS Annual Financial Report at the November 30, 2023 Regular Meeting, bringing this item back requesting approval.

• audit report 2023 Final - Covington Independent Schools 11102023
• COVINGTON INDEPENDENT PUBLIC SCHOOLS-COVINGTON INDEPENDENT PUBLIC SCHOOLS-BOE PRESENTATION 2023 - Updated 11_6_2023.pptx

Budget Narrative for November FY2024 monthly financial statement:

1. General fund (fund 1) – as of 11/30/23, revenue received of 35.8 million with expenses of 13.1 million.
2. Special revenue (fund 2) – as of 11/30/23, revenue received of 10.6 million with expenses of 11.6 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue. THERE IS SOMETHING WRONG WITH THE FUND 2 REPORT PULLING IN THE CORRECT NUMBERS INTO MUNIS DUE TO THE MUNIS UPGRADE THAT OCCURRED BEGINNING OF NOVEMBER.THERE IS A TICKET INTO MUNIS ACROSS THE STATE AS THIS IMPACTS MANY DISTRICTS.
3. School Activity Fund (fund 25) – as of 11/30/23 revenue received of $215,000 with expenses of $4,500. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 11/30/23, revenue received of $155,250 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 11/30/23, revenue received of $2,036,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 11/30/23, revenue received of 7.3 million with expenses of 7.9 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 11/30/23, revenue received of $0 with expenses of $920,000. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 11/30/23, revenue received of 2 million with expenses of 1.2 million.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 11/30/23, revenue received of $174,000 with expenses of $91,000. comes in throughout the fiscal year.

Completed 12/4/23 by Annette Burtschy

• balance sheet November 2024
• financial report November 2024
• Info on funds to help with monthly MUNIS report for board 3-12-21
• November 2023 bank account update
• November 2023 investments update

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for December 2023 board meeting

• 113023_MINUTES Reg Mtg.pdf

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Students will make and sell items to raise money to attend the DECA Convention.

• HHS FUNDRAISER

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Funds raised at the dance will be used for student incentives.

• 9TH DIST. FUNDRAISER

January Organizational meeting date, time and location

Temp 2024 Board mtg schedule

December 18 ~ Professional Development Day #3

December 19 - December 29 ~ Winter Break

December 22 ~ Offices Closed

December 25 ~ Offices Closed, Christmas Day

December 29 ~ Offices Closed 

January 1 ~ Schools and Offices Closed, New Year's Day

January 2 ~ Staff Planning Day

January 3 ~ Students return 

January 5 ~ Term 2 Report Cards go home and posted to the portal 

January 11 ~ Special Meeting, Covington Board of Education Organizational Meeting, 5:30 p.m., Glenn O. Swing Elementary

January 11 ~ Covington Board of Education Regular Meeting, 6 p.m., Glenn O. Swing Elementary

January 15 ~ Schools and Offices Closed, Martin Luther King, Jr. Day

January 27 ~ Special Meeting, Covington Board of Education Board Retreat, Time TBD, 25 E. 7th Street 

Pursuant to KRS 61.810 (1) the Board may go into executive session.