Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

The following renovations and upgrades will be included in the BG 23-066 Project that consists of selective demolition; minor masonry work; miscellaneous steel fabrication and erection; new finishes in selected rooms consisting of resilient flooring, resilient base, ceilings, plaster repair, cold form metal framing, gypsum board, paint, and visual display boards; HVAC, installation of owner-provided switchgear; power; lighting, and data.  Attached are the architectural, mechanical, and electrical drawings along with the specs. 

The personnel actions listed on the exhibit have taken place since the board meeting of August 24, 2023. 

The Board of Education is required to approve a close estimate Working Budget for all funds by September 30^th of each year.   Each of the funds is balanced with anticipated expenditures equaling anticipated revenue.  Special Revenue includes all new projects for FY2024.  School Activity Fund, Capital Outlay Fund, Building Fund, Debt Service Fund, Food Service Fund, and Daycare Fund are also presented in this Working Budget.

• BUDGET TO USE OVER THE SUMMER FY24.xls
• tentative to working budget changes for board 9-6-23 FOR BOARD MEMBERS
• working budget 2024 for 9-14-223 info board meeting

Budget Narrative for August FY2024 monthly financial statement:

1. General fund (fund 1) – as of 8/31/2023, revenue received of 16.2 million with expenses of 3.8 million.
2. Special revenue (fund 2) – as of 8/31/2023, revenue received of 2.4 million with expenses of 4.6 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. School Activity Fund (fund 25) – as of 8/31/2023 revenue received of $197,000 with expenses of $-4,300. This fund was set up end of FY20 due to a new GASB standard that went into effect.
4. Capital outlay (fund 310) - as of 8/31/2023, revenue received of $155,250 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
5. Building fund (fund 320) - as of 8/31/2023, revenue received of $178,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
6. Construction fund (fund 360) - as of 8/31/2023, revenue received of 5 million with expenses of 4.5 million. This fund is used to pay for the district’s construction projects.
7. Debt Service fund (fund 400) – as of 8/31/2023, revenue received of $0 with expenses of $679,000. See detailed explanation under capital outlay and building fund.
8. Food service fund (fund 51) – as of 8/31/2023, revenue received of 1.1 million with expenses of $212,000.
9. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 8/31/2023, revenue received of $118,000 with expenses of $13,000. Revenue comes in throughout the fiscal year.

NOTE: fund 1 isn’t balanced in MUNIS as of 9/6/23.  Budgets are being balanced end of August/beginning of September.

Completed 9/6/23 by Annette Burtschy

Monthly warrants cut by the district to pay our vendors.

Chapman Child Development Center is requesting approval to apply for a Technology Grant through the American Rescue Plan Funds.  We would like to purchase a color printer for the Center to make it easier to print newsletters and most of all take-home activities for the families.

• Grant

Covington Independent Public Schools applied to the Prichard Committee for a Full Service Community Schools grant at Holmes High School and Holmes Middle School.  The grant is for $300,000 per year for five years to implement a pipeline of support services to provide additional support to students and families to help them be successful in school and in life.  

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  Funds from the Walk-A-Thon will be used for students throughout the year.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  LES will be selling spirit wear to the students.  Parents will order online from Egelston-Maynard and pay at the time of the order and then EM will cut the school a check for the profit they make.  This money will be put in their student activity account to be used for the students.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  The money raised from the Pie In The Face fundraiser, will go into the student activity account and to be used for all students.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  The spring carnival will raise money to be used for student activities and will be deposited in their student activity fund.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  The money raised through these three fundraisers will be used for student council events/expenses.

Pursuant to CIPS policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.  These funds from the dance will be used to generate money for the student activity fund. 

Employee #70 is requesting a leave of absence - FMLA - beginning 09/11/2023 and returning 10/09/2023.  Leave will be fully paid. 

Employee #4068 is requesting a leave of absence - FMLA - beginning 09/14/2023 and returning 09/25/2023.  Leave will be fully paid. 

Employee #2805 is requesting a leave of absence - FMLA - beginning 08/28/2023 and returning 09/25/2023.  Leave will be fully paid. 

Employee #782 is requesting a leave of absence - FMLA - beginning 09/21/2023 and returning 11/06/2023.  Leave will be fully paid. 

The Request for Qualifications for Master Plan was presented to the Board as an informational item at the regular meeting on September 14, 2023. The Board made some revisions suggestions. The final version is attached requesting approval.  

Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.

September 29 ~ Term 1 Mid-Term Report go home and posted to the parent portal

October 6 ~ Staff Planning Day

October 9 ~ Professional Development Day #2

October 10 ~ Holmes Middle School Parent Teacher Conference, 4pm -6pm

October 11 ~ Latonia Elementary SBDM Meeting, 4pm

October 12 ~ Regular Meeting, Sixth District Elementary, 6pm

Pursuant to KRS 61.810 (1) the Board may go into executive session.