Covington Independent
September 08, 2022 6:00 PM
Covington Board of Education
I. Call to Order
Ms. Sarah Flerlage, Board Chair
II. Roll Call
Ms. Sarah Flerlage, Board Chair
III. Pledge of Allegiance
Board Members
IV. Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V. Amend the Agenda
V.1. Adoption of Tax Rates For 2022-2023 School Year
Ms. Annette Burtschy, Director of Finance
Rationale

Each Year the Board of Education is required to adopt the tax rate for the fiscal year and submit adopted rate(s) to the State of Kentucky as well as the county clerk for distribution of tax bills.  The 4% Increase is being recommended. 

The 4% increase general fund tax rate for 2022-2023 is 89.4 cents on real property with a 0.1 exoneration for a grand total of 89.5 cents and 100.1 cents on personal property with a 0.1 exoneration for a grand total of 100.2 cents and is expected to produce $19,275,271.  If all calculated revenues are received this will be an increase of $1,525,303.  Revenue received in excess of last year’s revenue will be allocated to meet current operating expenses of the General Fund. 

The compensating rate for 2022-2023 is 86.0 cents on real property with a 0.1 exoneration for a grand total of 86.1 cents and 96.2 cents on personal property with a 0.1 exoneration for a grand total of 96.3 cents and is expected to produce $18,540,717.  All rates are per $100 valuation. 

The Motor Vehicle Tax Levy for FY 2022-2023 is 85.9 cents per $100 valuation. 

Attached are the reporting forms from the State of Kentucky and the calculation of the proposed tax rates.

Attachments
V.2. BG 23-062 Holmes Campus Project
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

The Holmes Campus Project, BG 23-062, will include the following updates and renovations:

  • All bathrooms in Holmes Senior Building, Holmes Middle School, and Chapman Vocational. 
  • Paint, replace flooring, patch and / or replace ceilings in the identified Holmes High and Holmes Middle School Classrooms. 
  • Renovate the physical education locker rooms, weight room, interior finishes, flooring, lighting, goals in the Holmes Senior Gym.
  • Replace the stage floor, sound, lighting, etc. in the auditorium.
  • Install a new electrical switchgear and service for Holmes High School.
  • Reconstruct the softball field to comply with ADA and Title IX to include lights, dugout, fencing, press box, bleachers, scoreboard, netting, poles, electrical feeds, etc. on the Holmes Campus.
  • Replace front entry into the cafeteria; steps, landing, porch, etc.
  • Replace damaged storm line on the west side of Holmes Middle School. 

The listed updates and renovations will address the priority needs for the Holmes Campus as indicated on the District Facility Plan and address the ADA and Title IX compliance violations for Holmes Girls Softball Field.                                                                                                                                   

Local Bonds and SFCC Bonds(school facilities construction funds) will fund the $11,055,000.00 project.

Attachments
V.3. Submit BG 23 -062
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

Requesting permission to submit BG 23-062 to the KY Department of Education for approval. 

V.4. Architectural Services
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

Request for architectural/engineering proposals through the legal ad process.

When projects have a construction budget that is larger than $1,000,000, the BOE must solicit proposals for design services. The district may advertise in the local paper and then select firms to be reviewed more carefully or simply contact firms directly to solicit a least three (3) firms to be considered. The firms shall complete the standard KDE Architect’s Request for Proposal Form.

 

VI. Public Input
Ms. Sarah Flerlage, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

  • Full name
  • Address
  • Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

VII. District Recognition and Presentations
Board Member
VII.1. Certified Employee ~ Mr. Nick Staples
Board member
VII.2. Classified Employee ~ Ms. Carla Cobbins
Board member
VIII. Informational Items (Action Possible)
VIII.1. Transformational Learning Center Annual Update
Mr. Sean Bohannon, Principal
Rationale

Transformational Learning Center administration and staff will report to the Board their annual update.

Attachments
VIII.2. Fall 2022 Surplus List
Ms. Susan Marksberry, Purchasing Coordinator
Rationale

Pursuant to CIPS Policy 04.8 Disposal of School Property.  Items to be sold as surplus.  

Attachments
VIII.3. Workforce Memorandum Of Understanding
Mr. Michael Reichert, Director of Pupil Personnel
Rationale

Covington Independent Public Schools has partnered with the Brighton Center Workforce Development Program, for several years. This program provides opportunities for students who are not on a traditional path toward graduation. While there are fewer slots in the Workforce Program this year, there is no increase in the overall cost of the program.

Attachments
VIII.4. Teacher of the Hearing Impaired Contract
Ms. Sarah Graman, Director of Special Education
Rationale

Requesting approval of a contract with a certified teacher of the Hearing Impaired.  We have 4 students in our district who are eligible for special education services under the category of Hearing Impairment.  This teacher will provide services directly to students as well as collaborate and consult with other teachers and staff to meet student needs and services outlined in Individual Education Programs.  We will pay an hourly rate of $75 per hour, not to exceed $12,000 for the school year. 

Attachments
VIII.5. Salary Schedule Adjustments
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

A market analysis was conducted on pay for school nurses. Attached, please find recommendations to adjust LPN and RN hourly pay rates to become more competitive with surrounding school districts. Also please find the recommendation to create a column for BSN/RNs. Also on page 8 please find the addition of a BSN/RN sub hourly pay rate.  Surrounding districts have added this category. Red is current, green is proposed. These adjustments/additions would become effective for work performed after October 1st and would be reflected on the second October pay check. Please see pages 7 and 8 of the salary schedule. 

A market analysis was conducted on hourly pay for student workers, concession workers, and after school workers etc. Red is current pay, green is proposed. These adjustments would are recommended to be retroactive and begin at the start of this fiscal year. Please see page 8 of the salary schedule. 

Attachments
VIII.6. Data Security and Breach Notification Best Practice
Mr. Jamarcus White, Director of Technology
Rationale

This is an informational item to explain Data Security & Privacy best practices.  

VIII.7. GEAR UP Kentucky Grant Continuation - Year 5
Mr. Bill Grein, Secondary Director
Rationale

GEAR UP

GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.

How GEAR UP works in schools

GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are

  • Bath County
  • Bourbon County
  • Bracken County
  • Covington Independent
  • Fleming County
  • Frankfort Independent
  • Marion County
  • Mason County
  • Mercer County
  • Paris Independent
  • Pendleton County
  • Robertson County

Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success. 

  1. Self: Curriculum; advising and assessments; campus experiences; and leadership development.
  2. Family: Curriculum; advising and support; campus experiences; and leadership development.
  3. Institution: Technology and assessments; peer learning community; professional development; and leadership development.
  4. Community: Communication campaign; statewide institute; partnership development; and leadership development. 

This grant provides a person to do career counseling to both middle and high school students as well as giving the students an opportunity to visit different college campuses during their middle and high school years. 

Year five of the contract total is $114,536.00, effective from October 1, 2022 through September 30, 2023.

Attachments
IX. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1. FY23 Working Budget
Ms. Annette Burtschy, Director of Finance
Rationale

The Board of Education is required to approve a close estimate Working Budget for all funds by September 30th of each year.   Each of the funds is balanced with anticipated expenditures equaling anticipated revenue.  Special Revenue includes all new projects for FY2023.  Building Fund, Capital Outlay Fund, Food Service Fund, Debt Service Fund, and Daycare Fund are also presented in this Working Budget.

This is an informational item and will be brought back to the Board for approval on September 22, 2022.          

NOTE:  Fund 1 has an error message showing that this fund is not balanced.  There is a MUNIS issue that the Finance Director is working on with MUNIS support to correct.

Fund transfers showing not balanced is an error message.  There is a MUNIS issue that the Finance Director is working on with MUNIS support to correct.

 

Attachments
X. Consent Agenda
X.1. Approval of Minutes ~ August 25, 2022 Regular Meeting
Attachments
X.2. Full Service Community Schools
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

Covington Partners requests the approval of the Board of Education to submit a grant application to the Department of Education for Full Service Community Schools. The purpose of the grant is to provide support for the planning, implementation, and operation of full-service community schools that improve the coordination, integration, accessibility, and effectiveness of services for children and families.  The grant is for $2.5 million over five years. 

X.3. Fundraising Request ~ Work Concessions for R.O.T.C.
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Fundraising for Marine Corps Admin ROTC.

Attachments
XI. Individual Approval Agenda Items
XII. Addendum Agenda (Action Possible)
XIII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV. Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XV. Upcoming Events
Ms. Sarah Flerlage, Board Chair
Rationale

September 30 ~ Homecoming (more details forthcoming)

September 17 ~ TEAM Athletic Hall of Fame, 6 p.m. @ the Radisson Hotel

September 22 ~ Regular Board Meeting, 5:30 p.m. at the Covington Board of Education 

October 5 ~ (Wednesday) Regular Board Meeting, 5:30 p.m. at the Covington Board of  Education

October 6 ~ Staff Equivalency Day, Schools Closed

October 7 ~ Professional Development Day #3, Schools Closed 

October 10 ~ Schools Closed 

October 21 ~ Term 1 ends 

XVI. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVII. Adjournment
Ms. Sarah Flerlage, Board Chair