Covington Independent
July 25, 2022 5:30 PM
Covington Board of Education
I. Call to Order
Ms. Sarah Flerlage, Board Chair
II. Roll Call
Ms. Sarah Flerlage, Board Chair
III. Pledge of Allegiance
Board Members
IV. Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V. Public Input
Ms. Sarah Flerlage, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

  • Full name
  • Address
  • Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

VI. Informational Items (Action Possible)
VI.1. 2022-2023 Carnegie Proposal
Suzanne Thompson/Alissa Paasch
Rationale

Attached are proposals for the 22-23 School Year that include several options for increased programming in all four arts forms. Schools have also shown interest in School Wide Performances and Art Shows which are included. 

Attachments
VI.2. Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting on 06/23/2022.

Attachments
VI.3. KSBA 2022 Legal Policy Updates ~ First Reading
Rationale

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

These policy amendments were reviewed by district departments.

This is the first reading for these policy amendments, final reading will be on August 11, 2022 Regular Board meeting.

 
 

 

 

Attachments
VI.4. Amend Policy 01.11 ~ General Powers and Duties of the Board
Mr. Alvin Garrison, Superintendent
Rationale

Request to amend CIPS Policy 01.11, General Powers and Duties of the Board to include language if the grant deadline does not allow sufficient time for Board approval then the Superintendent may approve the grant submission. The Superintendent will ensure the grant will be presented to the Board at the next Board meeting following the grant deadline.

Attachments
VI.5. KSBA 2022 Review of Procedure Amendments
Rationale

Each year, amendments to policy procedures must be reviewed by the Board.

Attachments
VI.6. Policy 09.1222, Nonresident Students ~ District Option
Rationale

Policy 09.1222, Nonresident Students, Covington Independent Public Schools would like to choose the option stated as: The District shall allow nonresident students to enroll in the District pursuant to existing Admissions and Attendance Policy, 09.12, Tuition Policy 09.124, and related procedures.

Attachments
VI.7. 2022-2023 Transportation Agreement
Rationale

Under KRS 158.115:  A County may opt to provide transportation for all students within its jurisdiction by means of contracting with the local public school district.  For Covington students, the Fiscal Court has to contract with our District because Kenton County School District cannot transport within our boundaries.  Under this contract, Covington Schools merely provides the transportation, if needed, and then Kenton County Fiscal Court reimburses the District the costs from its general funds.

Attachments
VI.8. Contract for Mental Health Services at Latonia Elementary
LES Staff Members
Rationale

Using GEER grant funding, LES FRC can support the costs of contracting with a local mental health services provider for the upcoming school year.  The contract with Mainspring will provide a licensed mental health provider for a minimum of three days per week and targeted case management for families for up to 25 students at a given time.  Non General Fund monies will be used.  

Attachments
VI.9. Contract for Language Services
Dr. Susan Pastor-Richard, Director of Exceptional Children
Rationale

Recently, families speaking a language other than English or Spanish have reported to our District Enrollment Center to enroll their children.  Affordable Language Services can provide phone, virtual or in-person support so that we can successfully serve these families and children.  This contract will be fully supported by Title III funds.  No General Funds monies will be used.  

Attachments
VI.10. Contract Services - Covington Partners
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

Approval is requested of the Covington Partners and Covington Independent Public Schools annual contract to reimburse salary and fringes of identified staff as listed in the contract. 

VI.11. 2022-2023 School Resource Officer Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

KRS 158.44.14 reads in part: 

(1) Local boards of education, school district superintendents, administrators of state controlled facilities, and local and state law enforcement agencies shall cooperate to assign, by August 1, 2022, one (1) or more certified school resource officers to serve each campus where one (1) or more school buildings are used to deliver instruction to students on a continuous basis.

(2) Local boards of education shall ensure, for each campus in the district, that at least one (1) certified school resource officer is assigned to and working on-site full-time in the school building or buildings on the campus. If sufficient funds and qualified personnel are not available for this purpose for every campus, the local board of education shall fulfill the requirements of this subsection on a per campus basis, as approved in writing by the state school security marshal, until a certified school resource officer is assigned to and working on-site full-time on each campus in the district.

(3) Local boards of education utilizing a school resource officer employed by a law enforcement agency or the Department of Kentucky State Police shall enter into a memorandum of understanding with the law enforcement agency or the Department of Kentucky State Police that specifically states the purpose of the school resource officer program and clearly defines the roles and expectations of each party involved in the program. The memorandum shall provide that the school resource officer shall not be responsible for school discipline matters that are the responsibility of school administrators or school employees. 

Attachments
VI.12. Administrative Position Change
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

The Board of Education eliminate the full time Court Liaison/Safety Compliance (Director Position), and eliminate the full time School Administrative Manager Position at TLC assigned to CBLP (Computer Based Learning Position), and create one Assistant Principal HS/MS 220 days assigned to (.5) TLC/CBLP and (.5) Court Liaison/Safety Compliance. This will eliminate one full time director position. 

VII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1. ESSER I/ESSER II Update on Actual Expenditures
Ms. Annette Burtschy, Director of Finance
Rationale

Information provided reflecting actual expenditures for ESSER I & ESSER II as of 6/30/22.

Attachments
VII.2. Monthly Financials ~ June
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for June FY2022 monthly financial statement:

  1. General fund (fund 1) – as of 6/30/22, revenue received of 45.2 million with expenses of 35.2 million.
  2. Special revenue (fund 2) – as of 6/30/22, revenue received of 14 million with expenses of 15.3 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
  3. Capital outlay (fund 310) - as of 6/30/22, revenue received of $343,336 with expenses of $343,336. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
  4. Building fund (fund 320) - as of 6/30/22, revenue received of 1.572 million with expenses of 1.5.72 million. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
  5. Construction fund (fund 360) - as of 6/30/22, revenue received of $492,500 with expenses of $461,500.This fund is used to pay for the district’s construction projects.
  6. Debt Service fund (fund 400) – as of 6/30/22, revenue received of $1,256,356.60 with expenses of $1,256,356.60.See detailed explanation under capital outlay and building fund.
  7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 6/30/22, revenue received of $256,000 with expenses of $256,000.Revenue comes in throughout the fiscal year.
  8. Food service fund (fund 51) – as of 6/30/22, revenue received of 3.9 million with expenses of 3.1 million.
  9. School Activity Fund (fund 25) – as of 6/30/22 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.

 

Completed 7/1/22 by Annette Burtschy

 

 

Attachments
VII.3. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Attachments
VIII. Consent Agenda
VIII.1. Approval of Minutes ~ June 23, 2022 Regular Meeting
Attachments
VIII.2. Fundraiser Request ~ Holmes High School 2022-2023 Fundraising Events
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School is requesting to raise concession funds for the following sporting teams: boys basketball, cheerleading, band/chorus, girls basketball, baseball, soccer, track, swim team, softball, cross country, volleyball, wrestling, and football. Money raised will benefit each group.

Attachments
VIII.3. Fundraiser Request ~ Holmes High School Unity and Community
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Unity N Community at Holmes High School is requesting to work concessions to raise money for their club. 

Attachments
VIII.4. Fundraiser Request ~ Sixth District Popcorn Friday
Rationale

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Sixth District is requesting to sell popcorn to raise funds for the Family Resource Center. 

Attachments
VIII.5. Leave of Absence Request- Employee #5366
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

Employee #5627 is requesting a leave of absence beginning 07/13/2022 and returning 10/28/2022.  Leave will be part paid and unpaid. 

VIII.6. Leave of Absence Request ~ Employee # 4548
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

Employee # 4548 is requesting a leave of absence beginning 07/12/2022 and return date is to be determined.  Leave will be fully paid.

IX. Individual Approval Agenda Items
IX.1. Blanket approval For Employment of Emergency Full-Time Teachers
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Rationale

A blanket approval for Employment of Emergency Full-Time Teacher will prevent the disruption of instruction and ensure that the district is in compliance with the standards of the Education Professional Standards Board (KECS). These teachers have a degree, but do not have Kentucky certification for their assignment due to finalization of the certification process, acceptance into an alternative certification program, PRAXIS test scores verification or the assignment is out of their area of certification. All emergency full-time applications sent to EPSB will be approved by Superintendent Mr. Alvin Garrison first.  This approval is for the 2022-2023 school year.

X. Addendum Agenda (Action Possible)
XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XIII. Upcoming Events
Ms. Sarah Flerlage, Board Chair
Rationale

August 15 ~ CIPS Professional Development Academy, Holmes Campus, 8:30 a.m. - 3:30 p.m.

August 18 ~ CIPS Professional Development Academy, Holmes Campus, 8:30 a.m. - 3:30 p.m.

August 22 ~ Opening Day for Staff, 8:30 a.m. in the High School Auditorium with Larry Bell, guest speaker

August 23 ~ Professional Development Day #1, Larry Bell district-wide PD, Receptions in Erlanger, 8:30 - 3:00 p.m.

August 24 ~ Professional Development Day #2

August 25 ~ Staff Equivalency Day

August 26 ~ Staff Equivalency Day

August 29 ~ First Day for Students K-12

September 5 ~ Labor Day, Schools and Offices closed

September 6 ~ First Day for Preschool Students 

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XV. Adjournment
Ms. Sarah Flerlage, Board Chair