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I.
Call to Order
Ms. Sarah Flerlage, Board Chair
II.
Roll Call
Ms. Sarah Flerlage, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V.
Public Input
Ms. Sarah Flerlage, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Payment In Lieu Of Taxes (PILOT) Discussion
Ms. Annette Burtschy, Director of Finance and Board members
In April of 2020, Board Attorney, Ms. Mary Ann Stewart, to assist the Board with upcoming agreements, created Payment in Lieu of Taxes (PILOT) guidelines. The Board will review and discuss the current PILOT guidelines.
VI.2.
Diesel Fuel Bid
Ms. Susan Marksberry, Purchasing Coordinator
On October 28, 2022 the Diesel Fuel Bid was advertised in the Enquirer. World Fuel Services Inc. (Lykins Energy Solutions) was the only company to respond with a Differential Bid - ULTRA LOW Sulfur Diesel Fuel .1595 for "add on" to the current market diesel fuel cost. Note" November through February, diesel fuel #2 is to be blended with diesel fuel #1. No blend, we will use Eco Supreme additive for winter months. Additional .0450 add-on. This contract is in effect from January 1, 2023 through December 31, 2024 with an optional 1 (one) year extension.
VI.3.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting on October 10, 2022.
VI.4.
Solution Tree Contract ~ Hector Montenegro
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
Pursuant to Policy 01.11, General Powers and Duties of the Board, contracts for consultants and/or specialists that are in excess of $5,000.00 must have prior Board approval. As part of the district professional development plan for 2023-2024, Solution Tree agrees to provide a speaker, Hector Montenegro, to disseminate information on the topic of English Learners on August 21, 2023 and August 22, 2023. The contract will be supported with Title II funds.
VI.5.
2021-2022 Kentucky Summative Assessment Results
Mr. Bill Grein, Director
Mr. Bill Grein, secondary director will review the 2021-2022 Kentucky Summative Assessment Results (KSA):
- Attachment 1: Each school's individual overall score and how it was calculated
- Attachment 2: Each school's individual subgroups for each location and comparison of their index scores to the state average.
- Attachment 3: School Climate Survey and Safety Items comparing each school's index score for each question.
VI.6.
District Facilities Plan
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
702 KAR 4:180 references the Kentucky School Facilities Planning Manual which states in part:
101.10 Business/Community Leader Representative- The local board of education shall select the Business/Community Leaders to serve on the Local Planning Committee. Advertisement shall be made for business/community leader nominees from whom the local board of education shall select 3 representatives. Nominees must provide a letter of agreement to serve. In the event nominations are not received, the local board of education shall select the community/business leaders. The Business/Community Leaders shall not be employed by the LEA or serve on the local board of education
101.11 Board Member- One member of the Local Board of Education shall be selected by the Local Board to serve on the Local Planning Committee. A newly elected board may replace the local board representative selected by the preceding board of education.
The district has advertised for local business/community leaders and if it received any nominations they will be presented to the Board of Education. In the absence of nominations the local board is asked to selected 3 representatives. Additionally, The Board of Education is asked to selected a member to serve on the local planning committee.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
Monthly Financials ~ October
Ms. Annette Burtschy, Director of Finance
Budget Narrative for October FY2023 monthly financial statement:
- General fund (fund 1) – as of 10/31/22, revenue received of 21.2 million with expenses of 9.8 million.
- Special revenue (fund 2) – as of 10/31/22, revenue received of 5.3 million with expenses of 6.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- Capital outlay (fund 310) - as of 10/31/22, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 10/31/22, revenue received of $663,000 with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 10/31/22, revenue received of 4.3 million with expenses of 1.5 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 10/31/22, revenue received of $0 with expenses of $895,000. See detailed explanation under capital outlay and building fund.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 10/31/22, revenue received of $15,000 with expenses of $8,000. Revenue comes in throughout the fiscal year.
- Food service fund (fund 51) – as of 10/31/22, revenue received of 1.3 million with expenses of $718,000.
- School Activity Fund (fund 25) – as of 10/31/22 revenue received of $241,000 with expenses of $7,000. This fund was set up end of FY20 due to a new GASB standard that went into effect.
Completed 11/1/22 by Annette Burtschy
VII.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ November 3, 2022 Regular Meeting
VIII.2.
Fall Surplus Bid Tabulation
Ms. Susan Marksberry, Purchasing Coordinator
Pursuant to CIPS Policy 04.8 Disposal of School Property approval is required for the submitted bids to dispose of property.
VIII.3.
Leave of Absence Request- Employee #3120
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 3120 is requesting an intermittent Family Medical Leave (FMLA) for the rest of the 2022-2023 school year. Leave will be partially paid.
VIII.4.
Leave of Absence Request- Employee #1596
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 1596 is requesting FMLA beginning 10/14/2022 and returning 10/31/2022. Leave will be fully paid.
IX.
Individual Approval Agenda Items
IX.1.
School-Related Student Trip ~ Washington, D.C.
Pursuant to CIPS Policy 09.36 School-Related Student Trips, Holmes High School is requesting that the Board approve their educational trip to Washington, D.C.
X.
Addendum Agenda (Action Possible)
X.1.
Equity Plan, Policy, and Scorecard
Mr. Alvin Garrison, Superintendent
The Equity Plan consists of goals and activities that will create and sustain an equitable environment for all. It has timely steps in which the work will be ongoing and never finished. This plan will be easily accessible and regularly updated.
The Equity Policy was created to implement the Equity Plan. The policy defines the; Purpose, Defining Educational Equity, Policy Commitments, Reporting and Accountability, and related policies.
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XIII.
Upcoming Events
Ms. Sarah Flerlage, Board Chair
November 23 ~ Schools Closed
November 24 ~ Thanksgiving, Schools and Offices closed
November 25 ~ Schools and Offices closed
November 28 ~ MidTerm reports go home and posted to the parent portal
December 8 ~ Covington Board of Education Regular Board Meeting, 5:30 p.m.
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Sarah Flerlage, Board Chair
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