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I.
Call to Order
Ms. Sarah Flerlage, Board Chair
II.
Roll Call
Ms. Sarah Flerlage, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V.
Public Input
Ms. Sarah Flerlage, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Ms. Liz Vregindewey
VI.2.
Classified Employee of the Month ~ Ms. Stephanie Coyle
VI.3.
Volunteer of the Month ~ Mr. Mason Neff
VII.
Informational Items (Action Possible)
VII.1.
Sixth District Elementary Annual Update
Mr. Joe Moran, Principal
Sixth District Elementary administration and staff will report to the Board their annual update.
VII.2.
ARC Chairperson Recommendations
Ms. Sarah Graman, Director of Special Education
According to our special education procedures, “the Superintendent, in consultation with the Director of Special Education, will recommend to the Board of Education for approval a list of CIPS Representatives”. The Covington Independent Public School District (CIPS) representative is also defined in our procedures as an individual “who is qualified to provide, or supervise, the provision of, specially designed instruction to meet the unique needs of children with disabilities, and is knowledgeable about the general education curriculum and the availability of the resources of the CIPS”.
Attached is a list by job titles of the CIPS representatives that Ms. Sarah Graman, Director of Special Education would like to recommend to the Board of Education for approval for the 2022-2023 school year. By approving these individuals to serve as the CIPS representative, the board is granting them authority to obligate resources for the implementation of Individual Education Plans for students with disabilities.
A list of all personnel by job titles who are qualified (pending completion of ARC Chairperson training) to chair ARC meetings as of September : Director of Special Education Director of Exceptional Child Services Preschool Coordinator Principals Assistant Principals Guidance Counselors.
VII.3.
Shortened School Day Approval Request
Sarah Graman
Requesting board approval of shortened school day for student. Student is transitioning from Transformational Learning Center Computer Based Learning Program and has significant social emotional and behavioral needs. The ARC determined that the student will be more successful in the long run if the student is able to transition slowly back to full time. The ARC planned to meet again in 6 weeks to look at progress monitoring data and determine next steps to increase time in school/classroom as the student is successful.
VII.4.
iPad Family Pilot Project - James E Biggs, City of Covington, Read Ready Covington, and University REsearchers
Mr. Bill Grein, Director
The City of Covington was awarded some grant funds related to early literacy as part of "Read Ready Covington"
They would like to do a pilot project with two teachers at James E. Biggs where 45 students per year, over a three-year period, will be given an IPAD to keep. Teachers will model usage weekly; demonstrating effective content and progression of lessons. There will be "Family Literacy Nights" that will also include training for the parents. The goal of the project will be to integrate Footsteps to Brilliance & Clever Kids University skills and knowledge with established Kindergarten Readiness benchmarks.
This is a collaborative effort between "Read Ready Covington, the principal, Family Resource Center, Instructional Coach, and two teachers a James E Biggs Preschool. A university research team will be identified to study the success of the project over the three-year period.
The invested partners will evaluate the strengths and challenges experienced in year 1 making adjustments to the program to increase effectiveness in years 2 and 3. The district will partner with "Read Ready Covington" and look at the success of the participating students in terms of Kindergarten Readiness and reading ability as they progress through kindergarten and then 1st grade.
There will be no cost to the district. IPAD's and two $ 500.00 stipends for the participating teachers will be provided by the grant awarded to Read Ready Covington.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ September 15, 2022 Special Meeting
VIII.2.
Approval of Minutes ~ September 22, 2022 Regular Meeting
VIII.3.
Fundraiser Request - Holmes High School Multicultural Cookoff
Ms. Angela Turnick, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School is requesting to host a Multicultural Cookoff. Money raised will benefit Unity N Community trip to DC.
VIII.4.
Fundraiser Request - Holmes High School Cheerleaders Concession Sales
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School Cheerleaders our requesting to sell concessions. Money raised will benefit Senior Night/Spirit Wear/Christmas Party.
VIII.5.
Fundraiser Request - Holmes High School Fastpitch Softball
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School Fastpitch Softball is requesting to sell concessions. Money raised will benefit Senior Night/Hoodies/T-shirts for the girls.
VIII.6.
Fundraiser Request - Holmes High School Game Concessions
Angela Turnick
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School is requesting to sell concessions at games. Money raised will benefit Unity N Community Club activities for the 2022-2023 school year.
VIII.7.
Fundraiser Request - Holmes High School Holiday Grams
Angela Turnick
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School is wishing to sell flowers and holiday candy canes. Money raised will benefit Unity N Community trip to DC.
VIII.8.
Fundraiser Request - Chapman Child Development Center Picture Day
Angela Turnick
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Chapman Daycare would like to use Picture Day proceeds to raise money for activities at the Center.
IX.
Individual Approval Agenda Items
IX.1.
Owner - Architect Agreement Contract for BG-023-062 - Holmes Campus / Softball Field
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
When construction projects have a budget that is larger than $1,000,000, the Board of Education must solicit proposals for design services. CIPS District advertised in the local paper requesting letters of interest from architectural and engineering firms and received one response for the requested services.
We are requesting the Covington Independent Board of Education to approve the proposed Owner-Architect Agreement with PCA Architecture for the following projects as advertised pending review and approval by the Kentucky Department of Education.
- BG-023-062 - Holmes Campus / Softball Field
IX.2.
Owner - Architect Agreement Contract for BG 023-065 Transportation Center/GOS Elementary
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
When construction projects have a budget that is larger than $1,000,000, the Board of Education must solicit proposals for design services. CIPS District advertised in the local paper requesting letters of interest from architectural and engineering firms and received one response for the requested services.
We are requesting the Covington Independent Board of Education to approve the proposed Owner-Architect Agreement with PCA Architecture for the following project as advertised pending review and approval by the Kentucky Department of Education.
- BG-023-065 - Transportation Center / GOS Elementary
IX.3.
Owner - Architect Agreement Contract for BG 023-066 Ventilation Project
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
When construction projects have a budget that is larger than $1,000,000, the Board of Education must solicit proposals for design services. CIPS District advertised in the local paper requesting letters of interest from architectural and engineering firms and received one response for the requested services.
We are requesting the Covington Independent Board of Education to approve the proposed Owner-Architect Agreement with PCA Architecture for the following projects as advertised pending review and approval by the Kentucky Department of Education.
- BG-023-066 - Ventilation Project
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XIII.
Upcoming Events
Ms. Sarah Flerlage, Board Chair
October 6 ~ Staff Equivalency Day, Schools Closed
October 6 ~ New Teacher Academy, 8:15 - 9:30 a.m. at various locations
October 7 ~ Professional Development Day #3, Schools Closed
October 10 ~ Schools Closed
October 20 ~ Regular Board Meeting, 5:30 p.m. at the Covington Board of Education
October 21 ~ Term 1 ends
October 21 ~ Term 1 Report Cards go home and posted to the parent portal
October 29 ~ Special Meeting/Board Retreat, Boardroom from 9 a.m. - 12 p.m.
November 3 ~ Regular Board Meeting, 5:30 p.m. at the Covington Board of Education
November 11 ~ NKY NAACP Freedom Fund Gala, 7 p.m. at the Radisson
November 11 ~ Phenomenal Women Celebration, 6:30 p.m. at the Madison Event Center
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Sarah Flerlage, Board Chair
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