This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

Ms. Debra Vance, Director of Communications will present to the Board.

Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations will provide an update to the Board of Education on district compliance with State Safety and Security Laws. 

The personnel actions listed on the exhibit have taken place since the board meeting on August 25, 2022.

The Board of Education is required to approve a close estimate Working Budget for all funds by September 30 of each year.   Each of the funds are balanced with anticipated expenditures equaling anticipated revenue.  Special Revenue includes all new projects for FY2023.  Building Fund, Capital Outlay Fund, Food Service Fund, Debt Service Fund, and Daycare Fund are also presented in this Working Budget.

The General Assembly continues to allow flexibility in the use of school district capital funds without forfeiting the district’s eligibility to participate in the School Facilities Construction Commission (SFCC) program.  To exercise that flexibility, a district must submit a Capital Funds Request (CFR) electronically through e-mail to Jana Cox, at the Kentucky Department of Education, Division of District Support, in order for proper processing to occur. 

Please find attached the Capital Funds Request (CFR) that will be submitted to KDE.  The district is including HHS FY’23 lease payment of $173,365 on the 1 to 1 devices, 1 to 1 device refresh payment for HMS & HHS of $60,000 and two buses for the district of $249,000.  The total of these expenses are $482,365.  Once approved by KDE, these general fund expenses will be moved over to this funding.  This will free up the general fund by $482,365.  This freed up money will be used to help balance the FY’23 general fund budget.

Budget Narrative for August FY2023 monthly financial statement:

1. General fund (fund 1) – as of 8/31/22, revenue received of 13.6 million with expenses of 4 million.
2. Special revenue (fund 2) – as of 8/31/22, revenue received of 1.6 million with expenses of 2.5 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 8/31/22, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 8/31/22, revenue received of $413,000 with expenses of $0.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 8/31/22, revenue received of 3.6 million with expenses of 1.3 million. This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 8/31/22, revenue received of $0 with expenses of $742,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 8/31/22, revenue received of $0 with expenses of $0.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 8/31/22, revenue received of 1.2 million with expenses of $194,000.
9. School Activity Fund (fund 25) – as of 8/31/22 revenue received of $232,000 with expenses of $2,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.

Completed 9/2/22 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Pursuant to CIPS Policy 04.8 Disposal of School Property.  Items to be sold as surplus.  

• Master 2022 FALL SURPLUS ADD FORM

Covington Independent Public Schools has partnered with the Brighton Center Workforce Development Program, for several years. This program provides opportunities for students who are not on a traditional path toward graduation. While there are fewer slots in the Workforce Program this year, there is no increase in the overall cost of the program.

• CIPS Brighton Center 2022-2023

Requesting approval of a contract with a certified teacher of the Hearing Impaired.  We have 4 students in our district who are eligible for special education services under the category of Hearing Impairment.  This teacher will provide services directly to students as well as collaborate and consult with other teachers and staff to meet student needs and services outlined in Individual Education Programs.  We will pay an hourly rate of $75 per hour, not to exceed $12,000 for the school year. 

• DHH contract 22-23

A market analysis was conducted on pay for school nurses. Attached, please find recommendations to adjust LPN and RN hourly pay rates to become more competitive with surrounding school districts. Also please find the recommendation to create a column for BSN/RNs. Also on page 8 please find the addition of a BSN/RN sub hourly pay rate.  Surrounding districts have added this category. Red is current, green is proposed. These adjustments/additions would become effective for work performed after October 1st and would be reflected on the second October pay check. Please see pages 7 and 8 of the salary schedule. 

A market analysis was conducted on hourly pay for student workers, concession workers, and after school workers etc. Red is current pay, green is proposed. These adjustments would are recommended to be retroactive and begin at the start of this fiscal year. Please see page 8 of the salary schedule. 

• RevisedNURSEandHourly2022 - 2023 SALARY SCHEDULE

GEAR UP

GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.

How GEAR UP works in schools

GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are

• Bath County
• Bourbon County
• Bracken County
• Covington Independent
• Fleming County
• Frankfort Independent
• Marion County
• Mason County
• Mercer County
• Paris Independent
• Pendleton County
• Robertson County

Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success. 

1. Self: Curriculum; advising and assessments; campus experiences; and leadership development.
2. Family: Curriculum; advising and support; campus experiences; and leadership development.
3. Institution: Technology and assessments; peer learning community; professional development; and leadership development.
4. Community: Communication campaign; statewide institute; partnership development; and leadership development. 

This grant provides a person to do career counseling to both middle and high school students as well as giving the students an opportunity to visit different college campuses during their middle and high school years. 

Year five of the contract total is $114,536.00, effective from October 1, 2022 through September 30, 2023.

• Draft_PON2_415_2300000351_1_PO_CNTRCT_FORM (1)

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Fundraising for various clubs and organizations for the 2022-2023 School Year.

Employee #3120 has requested FMLA beginning 09/02/2022 and returning 09/16/2022.  Leave will be paid and unpaid.

Employee #6556 has requested FMLA beginning 09/06/2022 and returning 09/19/2022.  Leave will be paid and unpaid.

Employee #6177 has requested FMLA beginning 08/29/2022 and returning 10/17/2022.  Leave will be paid and unpaid.

Employee # 5825 has requested FMLA beginning 08/29/2022 and returning 11/01/2022.  Leave will be paid and unpaid.

Employee  #5948 has requested FMLA beginning 10/25/2022 and returning 12/21/2022.  Leave will be paid and unpaid.

September 30 ~ Homecoming Parade, 4:30 p.m., meet in the back parking lot by football field

September 30 ~ Homecoming Game, 7:30 p.m. 

October 5 ~ (Wednesday) Regular Board Meeting, 5:30 p.m. at the Covington Board of  Education

October 6 ~ Staff Equivalency Day, Schools Closed

October 7 ~ Professional Development Day #3, Schools Closed 

October 10 ~ Schools Closed 

October 21 ~ Term 1 ends

November 11 ~ NKY NAACP Freedom Fund Gala, 7 p.m. at the Radisson

November 11 ~ Phenomenal Women Celebration, 6:30 p.m. at the Madison Event Center 

Pursuant to KRS 61.810 (1) the Board may go into executive session.