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I.
Call to Order
Ms. Sarah Flerlage, Board Chair
II.
Roll Call
Ms. Sarah Flerlage, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V.
Public Input
Ms. Sarah Flerlage, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Portrait of a Graduate
Ms. Stacie Strotman, Director of Community and Family Engagement
Ms. Stacie Strotman, Director of Community Family Engagement will present and update on the work and the summary report for the Portrait of a Graduate.
VI.2.
BG 23-062 Holmes Campus Project
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Holmes Campus Project, BG 23-062, will include the following updates and renovations:
- All bathrooms in Holmes Senior Building, Holmes Middle School, and Chapman Vocational.
- Paint, replace flooring, patch and / or replace ceilings in the identified Holmes High and Holmes Middle School Classrooms.
- Renovate the physical education locker rooms, weight room, interior finishes, flooring, lighting, goals in the Holmes Senior Gym.
- Replace the stage floor, sound, lighting, etc. in the auditorium.
- Install a new electrical switchgear and service for Holmes High School.
- Reconstruct the softball field to comply with ADA and Title IX to include lights, dugout, fencing, press box, bleachers, scoreboard, netting, poles, electrical feeds, etc. on the Holmes Campus.
- Replace front entry into the cafeteria; steps, landing, porch, etc.
- Replace damaged storm line on the west side of Holmes Middle School.
The listed updates and renovations will address the priority needs for the Holmes Campus as indicated on the District Facility Plan and address the ADA and Title IX compliance violations for Holmes Girls Softball Field.
Local Bonds and SFCC Bonds(school facilities construction funds) will fund the $11,055,000.00 project.
VI.3.
BG 23-066 Holmes Ventilation Upgrades
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Holmes Ventilation Upgrades, BG 23-066, Project will include the following upgrades and replacements:
- air handlers
- condensing units
- transformers
- uni-vents
- switchgear
- electric heaters
- heat pumps
The listed updates will increase and enhance the air circulation and ventilation throughout Holmes High School(senior, administration, vocational, science, fieldhouse).
ESSER Funds will be used to cover the $4,808,685.00 project.
VI.4.
BG 23-065 Central Bus Garage Complex and GOS Elementary
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Central Bus Garage Complex and GOS Elementary, BG 23-065, Project will include the following renovations and upgrades:
Central Bus Garage Complex:
- roof and gutter replacement
- window and door replacement
- covered deck replacement
- sidewalk replacement
- restroom upgrades
- flooring replacement
- paint, etc.
Glenn O. Swing Elementary:
- upgrade all restrooms
- replace gym floor
Local Bonds will fund this $1,395,000.00 project.
VI.5.
Orientation and Mobility Services Contract
Ms. Sarah Graman, Director of Special Education
Requesting approval for contract for Orientation and Mobility Services for special education students with vision impairments.
VI.6.
Contract for English Learner Platform
Dr. Susan Pastor-Richard, Director of Exceptional Children
The proposed contract with Curriculum Associates, LLC., provides the web-based ELLevation Platform which will streamline our work to meet the needs of our growing English Learner population. The platform provides our EL teachers both planning support for their students' Program Services Plans (PSP), and data storage. Our teachers and administrators will be able to review EL students' progress on their program goals as well as on the variety of assessments given to our students.
This contract will be paid with Title III funds. No General Fund monies will be used.
https://ellevationeducation.com/product/ellevation-platform/default?wvideo=d7z91p0kdm
VI.7.
Director of Pupil Personnel Certification Application
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Request for the reissuance of a one-year approval for the position Director of Pupil Personnel the applicant named: Michael Reichert.
VI.8.
Revised Job Description and Title of Elementary Director Position to a Director of District-Wide Curriculum and Instruction Position
Mr. Scott Alter, Assistant Superintendent of Curriculum and Instruction
The role of Director of District-Wide Curriculum and Instruction Position is needed to facilitate our collaboration between elementary, middle and high school curriculum and instruction in our district to its fullest capacity. Renaming this position allows for this director to work more collaboratively and openly with our middle school and high school teachers as needed with curriculum and instruction.
VI.9.
2022-2023 Reopening Plan
Ms. Jennifer Fowee, Director of Health Services
The 2022-2023 Reopening Plan and current COVID response chart will be presented to the Board.
VI.10.
Employee Assistance Program
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Board of Education approve an Employee Assistance Program with St. Elizabeth at a total cost of $21,000. Details attached.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
SBDM Councils' Carryover Funds FY2022
Ms. Annette Burtschy, Director of Finance
Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345. The limit of what can be carryover is 5% of the original site based allocation. The amount requested to carryover is $21,535 (see attached detail spreadsheet).
VII.2.
Donations FY22 from School Activity Funds
Ms. Annette Burtschy, Director of Finance
- Donations are defined as gifts of real or personal property to the school from persons or entities outside the school system for use at the school or for the students of the school.
- Local boards shall receive any gift for the benefit of schools in the district and hold and use them as requested, provided that the purpose for which it is used shall be in harmony with the aims and general program of public education in this state. Schools receive contributions and donations from a variety of sources, including external support/booster organizations. Boards should ensure the purpose of the contributions and donations is clear and the donor and school staff all understand and agree upon the purpose for which the funds will be used.
- However, the local board may give the responsibility for the donations to the schools by establishing a policy allowing schools to maintain their own donations. If the board allows donations to be kept at the school level, the principal and/or bookkeeper shall produce a listing of donations for submission to the school board at year-end.
- The Donation Acceptance Form (Form F-SA-18) shall be completed stating the purpose of and any restrictions on the funds received. A donation acknowledgement should be sent to the donor.
- Cash donations to the school for a specific purpose (restricted purpose) shall be maintained in a separate activity account and expended as indicated by the donor as long as the board has approved a policy for the donation to be maintained at the school level. Tracking this balance as a separate account with proper supporting documentation for expenditures will reflect that the donor’s wishes were met.
- Cash donations to the school for general use (unrestricted purpose) shall be deposited in a general account as long as the board has approved a policy for donations to be maintained at the school level. The principal and SBDM council will decide the use of these donations. These donations must be used to support student activity.
- Equipment or other property donations to the school will remain at the school and be included on school inventory records and become the property of the local board. These donated items shall be reported at year-end along with cash donations to the school board.
VII.3.
School Activity Fund Balances - July 2021 through June 2022
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education recognizes that it is a best-practice for board members to be knowledgeable of each schools’ activity fund balances. School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) & July/August (July 2021 through June 2022) of each year.
VII.4.
School Activity Information on Receipts (Revenues) for FY22
Ms. Annette Burtschy, Director of Finance
This is a new item for the board that the board requested during the May 2018 board meeting. The board wanted to see the school activity receipts (revenue) broken down by category in regards to student generated money versus non-student generated money. This will be brought to the board each July/August showing detail information on receipts from the prior year.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ July 13, 2022 Special Meeting
VIII.2.
Approval of Minutes ~ July 18, 2022 Special Meeting
VIII.3.
Approval of Minutes ~ July 25, 2022 Special Meeting
VIII.4.
Fundraiser Request - Sixth District Elementary Spiritware
Mr. Joe Moran, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. 6th District is requesting to sell Spirit Wear. Money raised will benefit the school's general fund.
VIII.5.
Fundraiser Request - Latonia Elementary Reading for Education
Ms. Miranda Meyer, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities , Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting to participate in Reading For Education fundraiser. Money raised will benefit the student activity fund.
VIII.6.
Fundraiser Request ~ Latonia Elementary Popcorn Fridays
Ms. Miranda Meyer, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities , Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting to sell popcorn on Fridays. Money raised will benefit the student activity fund.
VIII.7.
Fundraiser Request - Latonia Elementary Penny Wars
Ms. Miranda Meyer, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities , Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting to have Penny Wars. Money raised will benefit their general fund to be used for the carnival.
VIII.8.
Fundraiser Request ~ Latonia Elementary Yearbook Sales
Ms. Maranda Meyer, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting to sell yearbooks. The yearbook sales will benefit the Latonia Elementary general fund.
VIII.9.
Fundraiser Request - Holmes High School Alumni
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Holmes High School Alumni will collect dues, sell alumni pavers and crest pins. Anticipated profits will support scholarships.
VIII.10.
Amend Policy 01.11 ~ General Powers and Duties of the Board
Mr. Alvin Garrison, Superintendent
Request to amend CIPS Policy 01.11, General Powers and Duties of the Board to include language if the grant deadline does not allow sufficient time for Board approval then the Superintendent may approve the grant submission. The Superintendent will ensure the grant will be presented to the Board at the next Board meeting following the grant deadline.
VIII.11.
2022-2023 Transportation Agreement
Under KRS 158.115: A County may opt to provide transportation for all students within its jurisdiction by means of contracting with the local public school district. For Covington students, the Fiscal Court has to contract with our District because Kenton County School District cannot transport within our boundaries. Under this contract, Covington Schools merely provides the transportation, if needed, and then Kenton County Fiscal Court reimburses the District the costs from its general funds.
VIII.12.
Leave of Absence Request ~ Employee #6246
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6246 has requested FMLA beginning 08/22/2022 and returning 09/26/2022. Leave will be paid and unpaid.
IX.
Individual Approval Agenda Items
IX.1.
KSBA 2022 Legal Policy Updates ~ Final Reading
The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually. These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.
These policy amendments were reviewed by district departments.
IX.2.
Administrative Position Change
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Recommendation that the Board of Education eliminate the full time position of Court Liaison and the full time position of School Administrative Manager TLC/CBLP and create the position of Assistant Principal TLC/CBLP - Court Liaison.
See attached job description.
IX.3.
Contract Services - Covington Partners
Ms. Stacie Strotman, Director of Community and Family Engagement
Approval is requested of the Covington Partners and Covington Independent Public Schools annual contract to reimburse salary and fringes of identified staff as listed in the contract.
IX.4.
2022-2023 School Resource Officer Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
KRS 158.44.14 reads in part:
(1) Local boards of education, school district superintendents, administrators of state controlled facilities, and local and state law enforcement agencies shall cooperate to assign, by August 1, 2022, one (1) or more certified school resource officers to serve each campus where one (1) or more school buildings are used to deliver instruction to students on a continuous basis.
(2) Local boards of education shall ensure, for each campus in the district, that at least one (1) certified school resource officer is assigned to and working on-site full-time in the school building or buildings on the campus. If sufficient funds and qualified personnel are not available for this purpose for every campus, the local board of education shall fulfill the requirements of this subsection on a per campus basis, as approved in writing by the state school security marshal, until a certified school resource officer is assigned to and working on-site full-time on each campus in the district.
(3) Local boards of education utilizing a school resource officer employed by a law enforcement agency or the Department of Kentucky State Police shall enter into a memorandum of understanding with the law enforcement agency or the Department of Kentucky State Police that specifically states the purpose of the school resource officer program and clearly defines the roles and expectations of each party involved in the program. The memorandum shall provide that the school resource officer shall not be responsible for school discipline matters that are the responsibility of school administrators or school employees.
IX.5.
2022-2023 Carnegie Proposal
Ms. Alissa Paasch, Carnegie
Covington Independent Public Schools would like to partner with Carnegie for the 2022-2023 School Year by selecting Option 2, the 40-week plan that includes 10 sessions per artform plus an art show or performance per school. Total cost for all five schools is $170,940.
X.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XI.
Individual Approval Agenda Items (continued)
XI.1.
2021-2022 Annual Superintendent Evaluation
Ms. Sarah Flerlage, Board Chair
Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.
XII.
Addendum Agenda (Action Possible)
XIII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV.
Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XV.
Upcoming Events
Ms. Sarah Flerlage, Board Chair
August 15 ~ CIPS Professional Development Academy, Holmes Campus, 8:00 a.m. - 3:30 p.m.
August 16 & 17 ~ New Teacher Training, at Life Learning Center and Kentucky Career Center, 8 a.m. - 3 p.m.
August 18 ~ CIPS Professional Development Academy, Holmes Campus, 8:00 a.m. - 3:30 p.m.
August 22 ~ Opening Day for Staff, 8:30 a.m. in the High School Auditorium with Larry Bell, guest speaker
August 23 ~ Professional Development Day #1, Larry Bell district-wide PD, Receptions in Erlanger, 8 a.m.- 3:00 p.m.
August 24 ~ Professional Development Day #2
August 25 ~ Staff Equivalency Day
August 26 ~ Staff Equivalency Day
August 29 ~ First Day for Students K-12
September 5 ~ Labor Day, Schools and Offices closed
September 6 ~ First Day for Preschool Students
September 6 ~ KSBA Northern Region meeting, Receptions in Erlanger, 5:30 p.m. – 8 p.m.
XVI.
Adjournment
Ms. Sarah Flerlage, Board Chair
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