|
I.
Call to Order
Ms. Sarah Flerlage, Board Chair
II.
Roll Call
Ms. Sarah Flerlage, Board Chair
III.
Pledge of Allegiance
Board Members
IV.
Welcome and Board Chair Comments
Ms. Sarah Flerlage, Board Chair
V.
Public Input
Ms. Sarah Flerlage, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Covington Independent Diploma ~ Mr. Nicholas Ryan, conferred on March 18, 2022
Ms. Lorie Duffy, Principal
VI.2.
Certified Employee of the Month ~ Ms. Hannah Stephenson
VI.3.
Classified Employee of the Month ~ Ms. Kiah Dorsey
VI.4.
Deputy Recognition ~ Officer Mike Thompson and Officer Tony Williams
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
https://www.youtube.com/watch?v=_vZ0pIjbCLQ
VII.
Informational Items (Action Possible)
VII.1.
Performance Services Guaranteed Energy Savings (GES) Update
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The Board will be updated on the Guaranteed Energy Saving (GES) Contract with Performance Services.
VII.2.
James E. Biggs Early Childhood Education Center Annual Update
Ms. Elizabeth Miller, Principal
James E. Biggs Early Childhood Education Center administration and staff will report to the Board their annual update.
VII.3.
HB1 LAVEC Grant
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The School Facilities Construction Commission is making this offer to be used for the completion of the below cited project and may not be used for any other purpose.
Projected Project:
- Update / Replace Electric: $2,000,000
- Renovate restrooms $500,000
- Replace lockers $50,000
- Renovate labs for the following:
- Health Science: $400,000
- Construction - Carpentry: $400,000
- Welding: $400,000
- MJROTC: $400,000
- Business : $400,000
- Media Arts: $400,000
- Computer Programming: $400,000
- Replace all heat pumps: $500,000
- Lift for Carpentry Bay: $75,000
Total request: $4,925,000
The SFCC will need a board order accepting this offer of assistance no later than June 2, 2022.
Please keep the following in mind:
1. Districts receiving awards shall keep and maintain records of all expenses.
2. Per HB1, districts are required to contribute 10% of the total project cost with local resources. The SFCC will need a BG-1 showing the sources of funds prior to distribution. All BG-1’s must be submitted to the SFCC no later than 6/1/23. BG-1’s may be in draft form for submittal.
3. Upon request, districts receiving funds shall provide records to the Commonwealth of Kentucky, its agencies, agents, directors, and/or any party who has contracted with the Commonwealth for the purposes of ensuring compliance with state and federal legal requirements. At its own expense, a district shall prepare photocopies of all requested records and provide them to the Commonwealth or any of the aforementioned parties upon written request of the Commonwealth within thirty (30) days of receiving such request.
4. Any district that accepts an award but does not abide by the funding requirements shall be required to repay the total amount of the award to the Commonwealth within twenty (20) days of receiving a demand for repayment from the Commonwealth.
VII.4.
End Of Year Amended 2021-2022 School Calendar
Mr. Michael Reichert, Director of Pupil Personnel
The Amended Calendar is changed to show what actually happened during the school year and
is approved by Kentucky Department of Education (KDE) to ensure that all requirements were met. School districts should plan appropriately so that amended calendars are approved by local boards of education in time to be submitted to the KDE prior to June 30. Amended calendars MUST be submitted even if the district did not use any weather days. All unused make-up days must be
removed from the calendar.
170 Instructional Days
185 Teacher Contract Days
4 - Professional Development Days
4 - Holidays
1 - Opening Day
1 - Closing Day
3 - Teacher Equivalency Days
0 - Make-up Days
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
2023 Tentative Budget
Ms. Annette Burtschy, Director of Finance
This Tentative Budget Cycle is required by State Stature KRS 160.470. The Tentative Budget must be approved by the local school district and submitted to the Kentucky Department of Education by 5/30 of each year.
The budget committee has met since October 2021 creating the budget for FY2023. This budget takes into consideration the increase in retirement fringes that the school district incurs based on information provided by KDE. This budget incorporated non-personnel expenditures based on actual expenditures.
The budget committee will be looking into how cost saving measures can be incorporated into the budget. At this time there are many unknowns related to the adoption of this budget. Once those unknowns become available, the budget will be amended and will be reflected in the Working Budget that is presented to the Board of Education in September of each year.
VIII.2.
Commit FY22 Funds per GASB54 Regulations
Ms. Annette Burtschy, Director of Finance
Pursuant to CIPS Policy 04.311 District Accounts, the district will follow state and federal laws and regulations regarding accounting practices. The Governmental Accounting Standards Board (GASB) regulation 54 states if a district has an unreserved fund balance (now called unassigned fund balance) at fiscal year-end, the Board can approve committing funds.
Examples of committed funds are; site-based carry forward funds, committing funds to purchase a bus, committing funds for technology needs or committing funds to balance next year’s budget.
The district needs to commit funds of approximately $40,000 for site based carry forward (carryover) & approximately $7.8 million to be used to balance the FY’23 budget.
IX.
Consent Agenda
IX.1.
Approval of Minutes ~ April 28, 2022 Regular Meeting
IX.2.
Fundraiser Request ~ Sixth District Penny War
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
As part of Sixth District's Kindness Week, they will be raising money to donate to Prevent Child Abuse Kentucky by hosting a Penny War.
IX.3.
Fundraiser Request ~ Glenn O. Swing Pie in the Face
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
The purpose of the fundraiser, Pie in the Face, is to raise money for the student activity account to support attendance and academic achievement.
IX.4.
Occupational Therapy Contract for 2022-2023
Ms. Esther Brady, Director of Special Education
In order to meet an Individualized Education Program (IEP) for some students, it is necessary to contract with an outside agency to provide Occupational Therapy for the 2022-23 school year.
Attached is the contract.
IX.5.
Physical Therapy Contract for 2022-2023
Ms. Esther Brady, Director of Special Education
In order to meet an Individualized Education Program (IEP) for some students, it is necessary to contract with an outside agency to provide Physical Therapy for the 2022-23 school year.
Attached is a copy of the contract with Empower House.
IX.6.
OJJDP Mentoring Program Grant
Ms. Stacie Strotman, Director of Community and Family Engagement
It is proposed to submit a joint application with Covington Partners as the fiscal agent to the Office of Juvenile Justice Delinquency Program (OJJDP) to enhance the mentoring program. Through this grant, OJJDP will assist youth and their families negatively affected by opioids and other drugs, especially youth in underserved communities who will benefit the most from prevention and intervention programs. This program supports the implementation and delivery of mentoring services to youth who are currently misusing or dependent on drugs (including opioids, stimulants, and other licit or illicit drugs), youth at risk for misusing drugs, and youth with family members who are currently misusing or dependent on drugs. Mentoring services can be one-to-one, group, peer, or a combination. Applicants must initiate mentoring services to youth who are 17 years old or younger at the time of admission to the program. Mentors must be an adult (age 18 or older), or in cases where peer mentoring models are being implemented, an older peer and under adult supervision. Funding is encouraged to support new mentoring matches, but can also support existing mentoring matches through program completion. Funding is $625,000 for three years.
IX.7.
Amend Board Policy 03.221 ~ Classified Salaries
Mr. Bill Grein, Secondary Director
Amend Board Policy attached to clarify classified experience. Language requested to be removed is indicated with a strike through. Language to be added is underlined in blue.
IX.8.
Resolution to Opt into HB 678
Mr. Bill Grein, Secondary Director
Request to opt in to HB 678 to allow districts greater flexibility in construction projects.
IX.9.
STEPP Grant from KDE
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Application for SUPPORT TEACHER ENGAGEMENT AND PROFESSIONAL PIPELINE (STEPP) GRANT from KDE to offer tuition support for paraeducators who wish to become teachers for Covington Independent Public Schools.
IX.10.
District Benchmark Assessments
Mr. Scott Alter, Assistant Superintendent of Learning Support and Ms. Sherry Lindberg, Director of Elementary Education
This benchmark testing program will help to accurately assess student mastery of standards in alignment with our district curriculum map. Pearson will use our curriculum map to generate three benchmark assessments per year in the areas of reading, math, science and social studies for K-8 students. Benchmarks will be created for high school in the areas of English I and II, Algebra I and II, Geometry, 11thgrade science and social studies.
Benchmark testing programs were evaluated from three different companies at various price points. Pearson was the only company willing to create items for us so that students could be tested in all subjects at all grade levels.
IX.11.
Auditing Services for Fiscal Year 22
Ms. Annette Burtschy, Director of Finance
Professional services such as Auditing Services does not have to be bided out by a school district. However, it is good business sense to bid out every 2-5 years at least. The last time the district bided out auditing services was for the 18/19 school year. The budget committee met in March of 2022 and discussed our options. It is the budget committee’s recommendation not to bid out at this time and stay with Barnes Dennig.
The auditor fee will be $21,000 (increase from FY21 of $20,300).
IX.12.
Student & Athletic Insurance for FY23
Ms. Annette Burtschy, Director of Finance
Student and Athletic Insurance Bid with Roberts Insurance, Richmond, Kentucky, Contract Period 7/1/22 through 6/30/23. The Student and Athletic package would be with K & K Insurance with Zurich American Insurance Company taking Plan 1: 100% Usual & Customary with a premium of $50,183.60. This is our current carrier for FY22.
Attached is the renewal from Roberts Insurance. Our premium stays the same from FY22 to FY23. The budget committee met in March of 2022 and discussed our options. It is the budget committee’s recommendation to stay with Roberts Insurance.
IX.13.
Property/Liability & Worker's Compensation for FY23
Ms. Annette Burtschy, Director of Finance
Attached are the results of our proposals for our property, liability and worker compensation insurance for FY23. The district entered into a cyber-insurance policy starting in FY20.
The Property/Liability package would be with Liberty Mutual with a premium of $343,358 and the Worker’s Compensation package would be with ClearPath Mutual at $135,976. Liberty Mutual & ClearPath Mutual were our current carriers for FY22.
The district’s current insurance provider/agent would still be with Crawford Insurance.
CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically. Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district. Both of these are used to determine the district’s premium. If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money.
X.
Individual Approval Agenda Items
XI.
Addendum Agenda (Action Possible)
XI.1.
Continue the Staffing Indefinitely for the Covington Virtual Academy
Mr. Bill Grein, Secondary Director
June 24, 2021, the Board of Education approved the creation of Two Certified Teaching Positions for the 2021-22 school year. One of the teaching positions served the middle school and one position served the high school.
It is the recommendation of the superintendent and the school principals to continue to provide a virtual option for students in grades 6-12 moving forward. To ensure every student is successful, teachers and staff will continue to monitor student learning progress through both synchronous and asynchronous activities on daily basis. If progress is limited, teachers and staff will implement strategies to address specific student needs. Support for students and families will be offered virtually or on site depending on the needs of the student.
The original two positions were created for the 2021-2022 School Year only.
XII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII.
Further Discussion and/or announcements by the Board of Education
Ms. Sarah Flerlage, Board Chair
XIV.
Upcoming Events
Ms. Sarah Flerlage, Board Chair
May 14 ~ TEAM Foundation Golf Outing, Devou Park @ 9 a.m.
May 19 ~ KSBA free webinar, Deconstruction HB 678, 12 p.m. - 1p.m., must register online at ksba.org
May 25 ~ Latonia Elementary Carnival, 8 a.m. - 2 p.m.
May 26 ~ Last Day for Students
May 26 ~ Regular Board meeting, Covington Board of Education at 5:30 p.m.
May 27 ~ Closing Day for Staff
June 8 ~ Person of the Year, 6 p.m. at The Drees Pavilion
June 8 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested
July 13 ~ KSBA Learn & Earn Webinar Series (1 hour of board training credit), see Becky if interested
July 15-16 ~ KSBA Summer Leadership Institute, Lexington. Registration begins in May
July 15 ~ KOSAA Summer Meeting, Lexington, Marriott Griffin Gate
July 18 ~ Covington Partners Golf Outing, Traditions Golf Club, 10:30 a.m.
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Ms. Sarah Flerlage, Board Chair
|