This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

Mr. Jason Moore, Holmes High School Teacher will provide an update regarding the Bulldog Virtual Academy (BVA) Program.

The personnel actions listed on the exhibit have taken place since the board meeting on 12/09/2021.

• PersonnelExhibit01272022_0-1

Attached is the list of winter surplus items and bids for each item. 

• 2021 WINTER SURPLUS ITEMS TOTAL

Due to difficulty attracting and retaining staff, the following salary schedule adjustments are proposed:

• CustMainOtherProp
• Raise spreadsheet 10-12-21.xlsx

Approval is requested for the contract of services between Covington Partners and Covington Independent Public Schools for positions and salaries as outlined in the contract.  

• Contract for Services - 2021-2022

Every two years a continuation grant application is submitted to the Office of Family Resource/Youth Services Centers for the Family Resource and Youth Services Centers in our district.  Each of the elementary schools, the early childhood center, middle school and high school have continuation grant applications.

• FRYSC Assurance Certification 2022-2024.pdf

Ms. Jennifer Fowee, Director of Health Services will provide a health update.

Mr. Alvin Garrison, Superintendent will provide the Board with an update on Remote Learning.

The Kentucky Department of Education recognizes that it is a best-practice for board members to be knowledgeable of each schools’ activity fund balances.  School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) & July/August (July 2021 through June 2022) of each year.  

• school activity balances July-Dec 2021

Information provided reflecting actual expenditures for ESSER I & ESSER II as of 12/31/21.

• ESSER I for board as of 12-31-21
• ESSER II spreadsheet spent as of 12-31-21

Budget Narrative for December FY2022 monthly financial statement:

1. General fund (fund 1) – as of 12/31/21, revenue received of 34 million with expenses of 15.8 million.
2. Special revenue (fund 2) – as of 12/31/21, revenue received of 7.5 million with expenses of 8.4 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 12/31/21, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 12/31/21, revenue received of 1.2 million with expenses of $481,000.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 12/31/21, revenue received of $0 with expenses of $443,000.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 12/31/21, revenue received of $0 with expenses of $597,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 12/31/21, revenue received of $180,000 with expenses of $104,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 12/31/21, revenue received of 2.2 million with expenses of 1.3 million.
9. School Activity Fund (fund 25) – as of 12/31/21 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.

Completed 1/4/22 by Annette Burtschy

• balance sheet December 2022
• December 2021 bank account update
• December 2021 investments update
• financial report December 2022
• Info on funds to help with monthly MUNIS report for board 3-12-21

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for January 2022 board meeting

• 010422_MINUTES Spec Mtg.pdf

• 011322_MINUTES Reg Mtg.pdf

The School Facilities Construction Commission (SFCC) is making an official offer of assistance in the amount of $19,290 for the annual debt service for bonds to be sold for proposed construction or major renovation of facilities outlined in the districts most current approved facility plan.  The Commission is making this offer now, no bonds may be sold prior to June 30, 2022, which assumes that funding is included in the 2022-2024 biennium budget.  These funds can be escrowed for the purpose of receiving this offer for a priority one project in the plan.

Information provided previously from RSA Advisors:  Here is a little background.  This is a new offer of assistance from the SFCC.  You always receive a new offer every 2 years prior to the General Assembly meeting.  The offer is for $19,290 and will bond approximately $305,000.  You should have your Board accept the offer at their next meeting.  However, the bonding will not be available until July 1, 2022.  The General Assembly has to approve the budget.  The new bonding potential can be saved for up to 8 years and can be used for your next project down the road.  In simple terms this increases your bonding potential and you can save it until you issue bonds for your next project.

• SFCC offer 1-4-22

Funding for School Security Projects (Overview)

HB 352 (2020 budget bill) for school safety facility upgrades.  The budget bill included $18.2 million for this purpose, with the funds contained in the capital construction allocation assigned to KDE.

This amount was based on a survey of districts by KSBA last year and based on the requirements contained in Senate Bill 1 (2019), which was signed into law on 3/11/19 under an emergency clause.  The intended purpose of these funds are to aid in securing and controlling the access to each school building. The allotted funds expire on 6/30/2022.

The six items identified in SB1 (2019) are to aid in controlling the access to each school building, but are not limited to the items listed below.

1. Main entrance electronic locks – provide number replaced and school location
2. Main entrance camera –provide one (1) new and school location
3. Main entrance intercom – provide one (1) new and school location
4. Classroom door locks – number replaced and school location
5. Classroom door window coverings – provide number replaced and school location
6. Exterior door access control – provide number replaced and school location

Covington Independent Public Schools allocation is $101,026.  The remaining balance as of 12/9/21 is $8,670.  The district is using the remaining $8,670 for a secure entrance at the Adult High School.  The total amount for this project is $10,696 with $8,670 coming from this pot of security funding along with general fund picking up the difference of $2,026.

• SSR FY21 Form for Adult High 11-9-21

• As of 1/4/22, Covington Independent Public Schools has 14.7 million sitting in their regular checking account at Heritage Bank. This is only earning 0.05 interest as of the 12/31/21 bank statement.
• The district has an “insured cash sweep” account with Heritage that has an 5 million sitting in that account earning 0.20 interest. The district has had this account opened since May of 2021.
• The district can at any time move money from the insured cash sweep account into their regular checking to pay the districts’ bills. This takes one business day to move the money into the regular checking account.
• The district is requesting moving 12 million over to this investment account.

This Draft Budget Cycle is required by State Stature KRS 157.060, 157.420, 160.390 and 160.470. At this time there are many unknowns related to the adoption of this budget cycle.  We will continue to accumulate pertinent information and update the information as we work through the FY 2022-2023 budget. 

This draft budget was created by rolling over the Working Budget (current budget) from FY 2021-2022.

• draft budget FY23
• draft budget presentation FY'23

Employee # 6358 has requested FMLA beginning January 5, 2022 returning March 31, 2022.  Leave will be part paid and unpaid.

January 29 ~ Special Meeting/Board Retreat, 9 a.m. - 1 p.m. @ Central Office

January 31 ~ Cognia Interviews with Board members, virtually beginning at 9:20 a.m.

February 10 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

February 11 ~ Teacher Planning Day, Schools Closed, Staff Report

February 21 ~ Holiday #4 Presidents Day, Schools Closed

February 24 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

February 25-27 ~ 2022 KSBA Annual Conference, Kentucky International Convention Center, Louisville

March 10 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

March 11 ~ Teacher Planning Day, Schools Closed, Staff Report

March 18 ~ Professional Development #4, Schools Closed

March 24 ~ Regular Board Meeting, Covington Board of Education at 5 p.m.

April 11-15 ~ Spring Break, School Closed

Download the district app or visit our website for a complete athletic schedule.

Pursuant to KRS 61.810 (1) the Board may go into executive session.