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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Amend the Agenda
VII.
District Recognition and Presentations
Board Member
VII.1.
Classified Employee of the Month ~ Mr. Marcus Evans
Board Member
VII.2.
Certified Employee of the Month ~ Kelsey Harrington
Board Member
VII.3.
Latonia Elementary Virtual Student Recognition
Ms. Maranda Meyer, Principal
VIII.
Informational Items (Action Possible)
VIII.1.
Athletic Emergency Action Plan
Mr. Ken Ellis, Athletic Director and Ms. Mara Vlodyka, Athletic Trainer
Holmes High School has a written emergency plan that should be followed in the event of a medical emergency. The plan includes; Chain of Command, Emergency Communication, Medical Emergency Transportation, EMS Access for Specific Venues, Emergency Equipment and Action Plan This guide is intended to delineate roles and outline the protocol to be followed should an emergency occur.
VIII.2.
Latonia Elementary Annual Update
Ms. Maranda Meyer, Principal
Latonia Elementary administration and staff will report to the Board their annual update.
VIII.3.
Personnel Actions
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The personnel actions listed on the exhibit have taken place since the board meeting on November 18, 2021.
The personnel actions listed on the exhibit have taken place since the board meeting on October 21, 2021.
The personnel actions listed on the exhibit have taken place since the board meeting on October 21, 2021.
VIII.4.
Transportation Salary Schedule
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Due to difficulty attracting and retaining staff in the transportation department, a salary study was conducted.
To maintain competitive balance the following adjustment to the salary schedule is requested.
VIII.5.
Fundraising Approval ~ Holmes High School Student Council Fundraisers
Ms. Ashley Gallahar, Assistant Principal
VIII.6.
GearUP Kentucky
Mr. Bill Grein, Secondary Director
GearUp Kentucky Grant is entering its third year. The presentation will layout the process the GearUp staff in the middle school and high school use to work with our students. Mr. Grein will share some historical data related to their work.
VIII.7.
Campus Behavior Report
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
The Campus Behavior Report summarizes behavior data from Holmes Middle School and Holmes High School from August - November 2021.
The report will be provided prior to the Board meeting for review.
VIII.8.
Transportation of McKinney-Vento students
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
I) Purchase of Ford Expedition to transport MV / Foster students.
II) Contract with ALC Transportation to transport MV / Foster students
The Kentucky Department of Education offered the American Rescue Plan Homeless Program-Phase I Funds Application on September 16, 2021, for all grantees, who received the McKinney-Vento Homeless Education Grant. Board approved to move forward with the application the September Board meeting. Awards were announced on September 23, 2021, and CIPS was awarded $404,390 for this two-year grant, which Ms. Eifert submitted on behalf of District. This was $281,390 more than the average recommended ask of $123,000. The purpose of this funding would be to identify homeless children and youth, provide wraparound services, in-person instruction and summer learning and enrichment programs. One of the key components of this grant was to increase the capacity of existing bus services by either hiring more drivers, contract with a rideshare provider or purchasing vehicles that could be used to transport students experiencing homelessness to and from school of origin.
Transportation of homeless and displaced students by ALC Transportation was written into the grant,(contract attached). The contract has been reviewed by the Board Attorney, the KY Department of Education, and our transportation department. Recently, we amended the grant to include the ability to purchase an Expedition to assist with transporting students to and from school of origin. It has become more evident to be compliant with the federal guidelines to assist students to get to/from school of origin, we needed to be creative in meeting these demands. We felt it would be important to have something in addition to the contract with ALC. The use of vehicles such as an Expedition, has been in place for many other districts in our area such as Newport and Campbell County. The purchase would be made from the state bid list, and the approximate cost would be $47,665 (cost with options not to exceed $49,000). The cost would be covered by grant.
With the pending closing of City Heights, we feel these measures will prepare us to be able to better assist these students.
VIII.9.
Portrait of a Graduate
Mr. Alvin Garrison, Superintendent and Stacie Strotman, Director of Community and Family Engagement
A presentation of the Portrait of a Graduate services with Battelle for Kids to help design our unique community-owned picture of a what a graduate needs for success. This will serve as guidance for the completion of the strategic plan.
IX.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1.
CIPS Audit Report Fiscal Year 2021
Ms. Annette Burtschy & Mr. Eric Goodman from Barnes Dennig
Barnes Dennig will present the 2021 CIPS Annual Financial Report.
IX.2.
Monthly Financials ~ November
Ms. Annette Burtschy, Director of Finance
Budget Narrative for November FY2022 monthly financial statement:
- General fund (fund 1) – as of 11/30/21, revenue received of 31.8 million with expenses of 12.6 million.
- Special revenue (fund 2) – as of 11/30/21, revenue received of 6.2 million with expenses of 6.8 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- Capital outlay (fund 310) - as of 11/30/21, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 11/30/21, revenue received of 1.2 million with expenses of $481,000.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 11/30/21, revenue received of $0 with expenses of $402,000.This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 11/30/21, revenue received of $0 with expenses of $597,000.See detailed explanation under capital outlay and building fund.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 11/30/21, revenue received of $164,000 with expenses of $87,000.Revenue comes in throughout the fiscal year.
- Food service fund (fund 51) – as of 11/30/21, revenue received of 1.9 million with expenses of 1.1 million.
- School Activity Fund (fund 25) – as of 11/30/21 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.
Completed 12/1/21 by Annette Burtschy
IX.3.
Warrant Expenditure Report
Burtschy
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
IX.4.
2022 Budget - Charts and Spreadsheet Format
Ms. Annette Burtschy, Director of Finance
Finance information in chart and spreadsheet format.
X.
Consent Agenda
X.1.
Approval of Minutes ~ November 18, 2021 Regular Board Meeting
X.2.
Leave of Absence Request- Employee #6491
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Employee # 6491 has requested FMLA starting 12/07/2021 and ending 12/17/2021. Leave will be fully paid.
XI.
Individual Approval Agenda Items
XI.1.
BG 21-322 Latonia Stairwell Security Project - Bid
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
BG 21-322 Latonia Stairwell Security Project; request the Covington Independent Board of Education accept the bid for the LES Stairwell Security Project from Radius Construction.
Our original estimate for the project was $82,661.00. The submitted bid exceeded our estimate by $12,141.00. We attribute this overage to the requirement for use of Prevailing Wages due to the use of ESSER funds, the requirement for second shift work, as well as the current inflationary climate that is affecting the construction industry. While we would have like to have received more than one bid we do recommend accepting the low base bid from Radius Construction for a total contract value of $94,802.00.
XI.2.
BG 21-322 Latonia Stairwell Security Project - Revised BG1
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
BG 21-322 Latonia Stairwell Security Project; request the Covington Independent Board of Education approve the revised BG 1 for the LES Stairwell Security Project from Radius Construction.
Our original estimate for the project was $82,661.00. The submitted bid exceeded our estimate by $12,141.00. The revised BG 1 reflects these increased cost for a total contract value of $94,802.00.
XI.3.
BG 21-322 Latonia Stairwell Security Project - Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
BG 21-322 Latonia Stairwell Security Project; request the Covington Independent Board of Education approve the contract submitted by Radius Construction for the LES Stairwell Security Project pending KDE approval.
XI.4.
Naming the Holmes Fieldhouse Scorer's Table after Mr. Gary Huhn
Mr. Ken Ellis, Athletic Director
Mr. Huhn graduated from Holmes High School in 1962, and graduated from the University of Kentucky in 1966. Mr. Huhn completed his Master’s degree from Xavier University in 1970. Mr. Huhn began his dream job, teaching at Covington Holmes High School, in 1966 and has continued employment for 56 consecutive years with the Covington Independent School District.
Mr. Huhn has kept the official score book for Holmes boys’ and girls’ basketball and football teams for the past 50 years, which totals more than 1500 games. Mr. Huhn has also devoted hundreds of hours working district and regional tournaments throughout the years. Perhaps Mr. Huhn’s biggest contribution to Holmes High School has been his willingness to assist struggling students that need extra academic support.
In appreciation for Mr. Huhn’s continue dedication, service, and contributions to the students, faculty and staff of Holmes High School, would like to officially name the scorer’s table at Holmes High School as the Gary Huhn Scorer’s Table.
XI.5.
Approval of Resolution approving new 4 year contract with Superintendent Alvin Garrison, effective July 1, 2022
Ms. Glenda Huff, Board chair
Pursuant to KRS 160.350 and Board Policy 02.131 the Board shall enter into a contract with its Superintendent for a term of one, two, three, or four years. The contract shall establish and approve the Superintendent’s compensation, length of term, benefits and other conditions of employment.
XII.
Addendum Agenda (Action Possible)
XIII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XV.
Upcoming Events
Mr. Alvin Garrison, Superintendent
December 17 ~ Term 2 ends
December 20-31 ~ Winter Break
January 3 ~ Students return
January 4 ~ Special Organizational Meeting, 5 p.m. at Covington Board of Education
February 25-27 ~ 2022 KSBA Annual Conference, Kentucky International Convention Center, save the date, registration details forthcoming.
Download the district app or visit our website for a complete athletic schedule.
XVI.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVII.
Adjournment
Ms. Glenda Huff, Board Chair
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