This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

The personnel actions listed on the exhibit have taken place since the board meeting on October 21, 2021.

• PersonnelExhibit11182021_0.pdf

The district currently contracts with Frontline Education for Absence Management (AESOP).  The board approved at their November 4, 2021 Regular meeting to enter into a contract with Frontline for Frontline Applicant Tracking, Frontline Evaluation Management, and Frontline Central.  The district is now bringing to the board a proposal to go with Frontline for their Time & Attendance (electronic timekeeping) needs.  Several other districts have selected this solution and works well with existing technology such as MUNIS.  The district has received a significant discount for the first three years along with the implementation pricing due to the current relationship the district has with Frontline already. 

Pricing breakdown:

Year 1:  prorated 1/3/22 to 6/30/22 $6,147.01

Year 2:  7/1/22 to 6/30/23 $12,534.40

Year 3:  7/1/23 to 6/30/24 $12,534.40

Implementation investment (one-time):  $7,500

Funding source:  general fund dollars out of the Payroll Department’s budget.  There was money earmarked for electronic timekeeping over the next three years from the original company Kronos. 

Touchpoint is the third-party vendor who sells the time clocks to school districts. 

Pricing breakdown:

15 touchpoint standard time clock with proximity scanning:  $59,154

Funding source: 

$21,000 - general fund dollars out of the Payroll Department’s budget.  There was money earmarked for electronic timekeeping for FY23 & FY24 from the original company Kronos. 

$19,000 approximately – credit on return of time clocks from original company Kronos. 

$20,000 – general fund dollars out of Superintendent’s emergency/timing fund.

• Covington Timekeeping Proposal 11-9-21
• touchpoint quote on clocks 11-9-21

Budget Narrative for October FY2022 monthly financial statement:

1. General fund (fund 1) – as of 10/31/21, revenue received of 20.6 million with expenses of 9.6 million.
2. Special revenue (fund 2) – as of 10/31/21, revenue received of 4.3 million with expenses of 5.4 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 10/31/21, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 10/31/21, revenue received of $656,000 with expenses of $0.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 10/31/21, revenue received of $0 with expenses of $381,000.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 10/31/21, revenue received of $0 with expenses of $597,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 10/31/21, revenue received of $150,000 with expenses of $60,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 10/31/21, revenue received of 1.5 million with expenses of $684,000.
9. School Activity Fund (fund 25) – as of 10/31/21 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.

Completed 11/1/21 by Annette Burtschy

• balance sheet October 2022
• financial report October 2022
• Info on funds to help with monthly MUNIS report for board 3-12-21
• October 2021 bank account update
• October 2021 investments update

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for November 2021 board meeting

Each year the School Facilities Construction Commission (SFCC) provides an offer of assistance to school districts to help with technology needs.  If a school district decides to accept the offer, the district must match the offer equally within the general fund budget.  This has been budgeted in general fund already.

We are requesting this item be an approval item due to the sensitivity of moving the process along so that the District can submit to KDE for approval.  This will speed up the process so that the District can allow schools to start spending their KETS money.

• KETS 1st offer FY22 11-18-21

• 110421_MINUTES Reg Mtg.pdf

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

The Viking Zone at Ninth District Elementary is requesting to raise funds for the 5th grade students to have lockers in their classrooms. Items to be sold are; food, snacks and student made crafts.

• Fundraiser Approval Form

Employee #5970 is requesting a leave of absence beginning August 14, 2021 and ending date will now be November 1, 2021. Leave is partially paid and unpaid.

Employee #6358 is requesting a leave of absence beginning February 4, 2022 and ending April 29, 2022.  Leave will be partially paid and unpaid.

Employee # 6373 is requesting a leave of absence beginning February 17, 2022 and ending May 2, 2022.  Leave will be partially paid and unpaid.

Employee #762 is requesting a leave of absence beginning November 15, 2021 and ending December 15, 2021.  Leave will be paid.

Employee # 5366 is requesting a leave of absence beginning September 1, 2021 and ending November 29, 2021.  Leave is paid.

Employee #3105 is requesting a leave of absence beginning 08/16/2021 and returning 11/15/2021.  Leave will be fully paid.

November 24 ~ Schools Closed

November 25 ~ Holiday #2 Thanksgiving, Schools Closed

November 26 ~ Schools Closed

December 3-4 ~ KSBA Winter Symposium, Louisville Marriott Downtown

December 9 ~ Regular Board Meeting, 5 p.m. location TBA

December 17 ~ Term 2 ends

December 20-31 ~ Winter Break

January 3 ~ Students return

Download the district app or visit our website for a complete athletic schedule.

Pursuant to KRS 61.810 (1) the Board may go into executive session.