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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Volunteer of the Month ~ The Mission Continues, Nate Swoop
VI.2.
Classified Employee of the Month ~ Ms. Katie Hirsch
VI.3.
Certified Employee of the Month ~ Mr. Tim Roberts
VII.
Informational Items (Action Possible)
VII.1.
Ninth District Elementary Annual Update
Ms. Kieli Ferguson, Principal
Ninth District Elementary administration and staff will report to the Board their annual update.
VII.2.
Fundraising Approval ~ Locker Fundraiser
Ms. Kieli Ferguson, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
The Viking Zone at Ninth District Elementary is requesting to raise funds for the 5th grade students to have lockers in their classrooms. Items to be sold are; food, snacks and student made crafts.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ October 21, 2021 Regular Meeting
VIII.2.
Approval of Minutes ~ October 23, 2021 Special Meeting
VIII.3.
Fundraising Approval ~ Holmes High School Buffalo Wild Wings Fundraiser
Brian Riley and Donny Roundtree - SBE
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
The School Based Enterprise (SBE) group at Holmes High School would like to host a fundraiser at Buffalo Wild Wings. Purpose of the activity is to gain funding for SBE incentives. SBE will receive 10% of the profits on a designated night.
VIII.4.
Frontline Education Solutions Contract
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
The district currently contracts with Frontline Education for Absence Management (AESOP). This is a request to increase the contract for an additional 3 solutions. All three solutions help eliminate paperwork and align well with ESSER intent to reduce paper and pen. These funds will be paid from the Personnel Department ESSER II funds earmarked by Mr. Neff and reduction in other areas currently under Human Resources and Operations. Several other local districts have selected this solution. It works well with existing technology including MUNIS and INFINITE CAMPUS. We received a significant discount for this first partial implementation year and for next year, our first full year.
1)Frontline Applicant Tracking - This is an applicant tracking/hiring solution that includes an integrated recruitment piece and a National job board to source top candidates efficiently for CIPS. This aligns well with our desire to recruit for a more diverse workplace. This would replace our contract with TalentEd Recruit and Hire. Total prorated cost (November 4, 2021 to June 30, 2022: $5,825.38)
2)Frontline Evaluation Management – Create custom online evaluation workflows for certified and non-certified staff. Provide your principals the tools to observe staff at their level and recommend learnings based on evaluation results. Eliminate the numerous filing cabinets where observation/evaluation data is stored today and put your District’s data to work with custom reports. Total prorated cost (November 4, 2021 to June 30, 2022: $8,083.64) Mr. Alter and a committee of Asst Principals were involved in the selection of this product.
3) Frontline Central: Make new hire onboarding, employee contract renewals, and more much easier with automated, paperless forms and customized workflows. Not to mention, easily manage employee demographic information and changes in one place with less navigation. Much like we did with digitizing and providing online search for non-current student records, this will take employee records (both current and non-current) to an online system over time. Total prorated cost (November 4, 2021 to June 30, 2022: $6,706.70)
VIII.5.
Submission of 21st Century Community Learning Center Grants
Ms. Stacie Strotman, Director of Community and Family Engagement
Approval is requested to submit 21st Century Community Learning Center grants for Ninth District Elementary and Holmes High School. These grants will provide out of school time programming to support student academic achievement and positive youth development. Each grant is five years, $100,000 years 1-3 and $95,000 years 4-5. Grants are due November 16, 2021.
VIII.6.
Instructional Assistant Salary Schedule Proposal
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Schools have had a difficult time attracting and retaining viable applicants for the position of Instructional Assistant I and II. Market conditions were studied by examining surrounding school districts in the immediate area. We request the Covington Board of Education approve the attached salary schedule for Instructional Assistants to help us attract and retain employees.
Changes include:
- Multi-Media Assistant Column will be eliminated. The three impacted employees will be compensated in the Instructional Assistant I column.
- Instructional Assistant I pay is competitive with surrounding districts years 1-11. Pay is increased and continues to advance each year through year 27 in this proposal.
- Instructional Assistant II pay is adjusted to compete with surrounding districts years 1-27.
VIII.7.
Guaranteed Energy Savings Contract with Performance Services
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Request approval of moving forward with developing a guaranteed energy savings contract per KRS 45A and 702 KAR 4:160 through the KPC (Kentucky Purchasing Cooperative) with Performance Services.
The next step will be for Performance Services to work with Covington Independent Public Schools’ staff to finalize the design, scope of work, costs, and savings.
VIII.8.
Guaranteed Energy Savings Contract Letter of Intent
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Request approval for submission of a "letter of intent" to the Kentucky Department of Education regarding the undertaking of a GESC Project with Performance Services.
VIII.9.
Guaranteed Energy Savings Contract Initial BG1
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Request approval of moving forward with submitting the initial BG1 for the Guaranteed Energy Savings Contract to the Kentucky Department of Education.
The next step will be for Performance Services to work with Covington Independent Public Schools’ staff to finalize the design, scope of work, costs, and savings.
IX.
Individual Approval Agenda Items
IX.1.
BG 21-101 John G. Carlisle Elementary Emergency Project Change Order 1
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
BG21-101 John G. Carlisle Elementary Emergency Project; request the Covington Independent Board of Education approve Change Order 1 for the John G. Carlisle Elementary School Emergency Project to replace the Chiller and VFD Drive. This change order is a CREDIT for utility protection service and building permit fees that were not used in the amount of $1,130.00.
IX.2.
FY 2022 - MOEquity Exception Assurance
Mr. Bill Grein, Secondary Director
Given these unique timing and implementation circumstances and that this Local Education Association (LEA) will not implement an aggregate reduction in combined State and local per-pupil funding in FY 2022 (i.e., is not facing overall budget reductions), this LEA demonstrates such an exceptional or uncontrollable circumstance under section 2004(c)(2) of the ARP Act.
IX.3.
Holmes Middle School Virtual School Teacher Bulldog Educational Support Team (BEST) (One Year Contract Only)
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Holmes Middle School is requesting to create a virtual teacher position (one year contract only) from ESSER II funds.
This position will be an in-person teacher assigned to work with virtual and on-campus middle school students who are in need of intervention.
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII.
Upcoming Events
Mr. Alvin Garrison, Superintendent
November 18 ~ Regular Board Meeting, 5 p.m., location TBA
November 18 ~ Holmes High School Autumn Accolades Fall Concert, Jack Moreland Auditorium @ 6 p.m.
November 19 ~ Term 2 Mid Term Reports go home and posted to the parent portal
November 24 ~ Schools Closed
November 25 ~ Holiday #2 Thanksgiving, Schools Closed
November 26 ~ Schools Closed
December 3-4 ~ KSBA Winter Symposium, Louisville Marriott Downtown
December 9 ~ Regular Board Meeting, 5 p.m. location TBA
December 17 ~ Term 2 ends
December 20-31 ~ Winter Break
January 3 ~ Students return
April 2-4 ~ NSBA Annual Conference, San Diego, CA
Download the district app or visit our website for a complete athletic schedule.
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Glenda Huff, Board Chair
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