This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

The personnel actions listed on the exhibit have taken place since the board meeting on September 23, 2021.

• Personnel Exhibit 10-21-2021

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

The School Based Enterprise (SBE) group at Holmes High School would like to host a fundraiser at Buffalo Wild Wings. Purpose of the activity is to gain funding for SBE incentives. SBE will receive 10% of the profits on a designated night.

• F-SA-2A - School Activity Fund - Fundraiser Approval Form - S.B.E. - Buffalo Wild Wings Fundraiser

The district currently contracts with Frontline Education for Absence Management (AESOP). This is a request to increase the contract for an additional 3 solutions. All three solutions help eliminate paperwork and align well with ESSER intent to reduce paper and pen. These funds will be paid from the Personnel Department ESSER II funds earmarked by Mr. Neff and reduction in other areas currently under Human Resources and Operations. Several other local districts have selected this solution. It works well with existing technology including MUNIS and INFINITE CAMPUS. We received a significant discount for this first partial implementation year and for next year, our first full year. 

1)Frontline Applicant Tracking - This is an applicant tracking/hiring solution that includes an integrated recruitment piece and a National job board to source top candidates efficiently for CIPS. This aligns well with our desire to recruit for a more diverse workplace. This would replace our contract with TalentEd Recruit and Hire. Total prorated cost (November 4, 2021 to June 30, 2022: $5,825.38)

2)Frontline Evaluation Management – Create custom online evaluation workflows for certified and non-certified staff. Provide your principals the tools to observe staff at their level and recommend learnings based on evaluation results. Eliminate the numerous filing cabinets where observation/evaluation data is stored today and put your District’s data to work with custom reports. Total prorated cost (November 4, 2021 to June 30, 2022: $8,083.64) Mr. Alter and a committee of Asst Principals were involved in the selection of this product. 

3) Frontline Central: Make new hire onboarding, employee contract renewals, and more much easier with automated, paperless forms and customized workflows. Not to mention, easily manage employee demographic information and changes in one place with less navigation. Much like we did with digitizing and providing online search for non-current student records, this will take employee records (both current and non-current) to an online system over time. Total prorated cost (November 4, 2021 to June 30, 2022: $6,706.70)

Approval is requested to submit 21st Century Community Learning Center grants for Ninth District Elementary and Holmes High School.  These grants will provide out of school time programming to support student academic achievement and positive youth development.  Each grant is five years, $100,000 years 1-3 and $95,000 years 4-5. Grants are due November 16, 2021.

Budget Narrative for September FY2022 monthly financial statement:

1. General fund (fund 1) – as of 9/30/21, revenue received of 13.6 million with expenses of 6.8 million.
2. Special revenue (fund 2) – as of 9/30/21, revenue received of 2.7 million with expenses of 4.1 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 9/30/21, revenue received of $172,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 9/30/21, revenue received of $335,000 with expenses of $0.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 9/30/21, revenue received of $0 with expenses of $8,000.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 9/30/21, revenue received of $0 with expenses of $597,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 9/30/21, revenue received of $131,000 with expenses of $35,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 9/30/21, revenue received of $974,000 with expenses of $315,000.
9. School Activity Fund (fund 25) – as of 9/30/21 revenue received of 299,000 with expenses of -2,900.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS which is done at year-end in June.

Completed 10/1/21 by Annette Burtschy

• balance sheet September 2022
• financial report September 2022
• Info on funds to help with monthly MUNIS report for board 3-12-21
• September 2021 bank account update
• September 2021 investments update

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for October 2021 board meeting

• 100621_MINUTES Reg Mtg.pdf

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

Latonia Elementary School is looking to get approval for fundraiser from Reading for Education. The fundraiser is 100% online and portions will go to student rewards and incentives.

• Xerox Scan_09272021105222

In September of 2021, the summer/fall surplus items were recognized and advertised to all staff.  Two bidders participated and the items awarded as indicated total bid award to be collected is $150.00.  

• SUMMER-FALL 2021 SURPLUS LIST FOR DISPOSAL

Each year surrounding districts agree to reciprocity on any/all non-resident students.  Campbell County only agrees on a case-by-case situation.

• Non Resident Contracts

Employee #6344 is requesting an intermittent leave of absence for the remainder of the 2021-2022 school year beginning September 15, 2021. Leave is partially paid and unpaid.

Employee #5366 is requesting a leave of absence beginning September 1, 2021 and returning November 11, 2021. Leave will be fully paid.

Employee #5671 is requesting a leave of absence beginning September 16, 2021 and return date to be determined. Leave will be fully paid.

Employee #5934 is requesting a leave of absence for the remainder of the 2021-2022 school year beginning September 15, 2021 . Leave is unpaid.

Employee #1662 is requesting a leave of absence beginning September24, 2021 and returning October 11, 2021. Leave is partially paid and unpaid.

Employee #6378 is requesting a leave of absence beginning November 1, 2021 and returning January 3, 2022. Leave is partially paid and unpaid.

Request approval for BG-1 revision. The request is to move $4,100 from the contingency fund to Equipment fund. It was discovered that due to the significant drop off that the repair has caused beyond the outfield wall, for life safety we need to erect a fence on each side of the outfield wall to prevent a person from walking back there and possibly falling over the embankment. The $4,100 cost for this part of the project is well under the contingency fund amount. 

• 20211011-BG-1MeinkenRevisionForFence

In order to meet the Individualized Education Plan (IEP) for some students, it is necessary to contract with an outside agency to provide Occupational Therapy as outlined in the student's IEP.

Attached is a copy of the contract from In Our Hands Pediatric Therapy, LLC.

• OT Service Contract 2021

October 22 ~ Term 1 Report cards go home and posted to the parent portal

October 23 ~ Board Retreat, 9 a.m. - 12 p.m., Boardroom

November 1 ~ Teacher Planning Day, Schools Closed, Staff Report

November 1 & 2 ~ Kentucky Education Summit, Ky International Convention Center, Louisville

November 2 ~ Election Day, Schools Closed

November 18 ~ Regular Board Meeting, 5 p.m., location TBA

November 18 ~ Holmes High School Autumn Accolades Fall Concert, Jack Moreland Auditorium @ 6 p.m.

November 19 ~ Term 2 Mid Term Reports go home and posted to the parent portal

November 24 ~ Schools Closed

November 25 ~ Holiday #2 Thanksgiving, Schools Closed

November 26 ~ Schools Closed

December 3-4 ~ KSBA Winter Symposium, Louisville Marriott Downtown, more details forthcoming

December 9 ~ Regular Board Meeting, 5 p.m. location TBA

Download the district app or visit our website for a complete athletic schedule.

Pursuant to KRS 61.810 (1)(f) and the most recent Attorney General Opinion, 21-ORD-91, the Covington Board of Education will go into executive session for discussions which may lead to the re-appointment of the Superintendent.