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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Mr. Jake Gibson
Board member
VI.2.
Classified Employee of the Month ~ Ms. Maggie Massey
Board member
VII.
Informational Items (Action Possible)
VII.1.
Sixth District Elementary Annual Update
Mr. Biran Walz, Principal
Sixth District Elementary administration and staff will report to the Board their annual report.
VII.2.
Fundraiser Request ~ Latonia Elementary Reading for Education
Ms. Maranda Meyer, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
Latonia Elementary School is looking to get approval for fundraiser from Reading for Education. The fundraiser is 100% online and portions will go to student rewards and incentives.
VII.3.
Summer and Fall Surplus Bids
Ms. Sheri Breeden, Purchasing Agent
In September of 2021, the summer/fall surplus items were recognized and advertised to all staff. Two bidders participated and the items awarded as indicated total bid award to be collected is $150.00.
VII.4.
Non-Resident Contracts 2022-2023
Mr. Michael Reichert, Director of Pupil Personnel
Each year surrounding districts agree to reciprocity on any/all non-resident students. Campbell County only agrees on a case-by-case situation.
VIII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1.
Revised Auditor Contract FY21
Ms. Annette Burtschy, Director of Finance
Please see the attached letter from Barnes Dennig about the price increase of $1,000 to the FY21 audit. The total is $20,300 compared to $19,300.
IX.
Consent Agenda
IX.1.
Approval of Minutes ~ September 9, 2021 Regular Board Meeting
IX.2.
Approval of Minutes ~ September 23, 2021 Regular Board Meeting
IX.3.
Fundraising Request ~ Holmes High School Student Council
Ashley Gallahar
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.
Fundraising request for Holmes High School Student Council for various things throughout the 2021-2022 School Year - Homecoming tickets, Spirit week events, etc. Student Council will use these funds for various things (Example: Homecoming - decorations, food, etc. to have during Homecoming)
IX.4.
GEAR-UP Year Four Contract for Holmes High School and Holmes Middle School
Mr. Bill Grein, Secondary Director
GEAR UP
GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.
How GEAR UP works in schools
GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are
- Bath County
- Bourbon County
- Bracken County
- Covington Independent
- Fleming County
- Frankfort Independent
- Marion County
- Mason County
- Mercer County
- Paris Independent
- Pendleton County
- Robertson County
Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success.
- Self: Curriculum; advising and assessments; campus experiences; and leadership development.
- Family: Curriculum; advising and support; campus experiences; and leadership development.
- Institution: Technology and assessments; peer learning community; professional development; and leadership development.
- Community: Communication campaign; statewide institute; partnership development; and leadership development.
This grant provides a person to do career counseling to both middle and high school students as well as giving the students an opportunity to visit different college campuses during their middle and high school years.
Year four contract total is $16,055.00, effective from October 1, 2021 through September 30, 2022.
IX.5.
School Administrative Manager (SAM) Position for Covington Adult High School
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
In the 2018 school year, the Covington Board of Education approved the creation of a School Administrative Manager (SAM) position for the Covington Adult High School. Mr. Doug Fruchtenicht was selected for that positon.
In June of 2020, due to student and staff needs, Mr. Fruchtenicht was transferred by the Superintendent to Ninth District as a School Administrative Manager. That position at the Covington Adult High School has remained unfilled since that time.
As students have returned, there is a need for the School Administrative Manager position at the Covington Adult High School. Additionally, with to the passage of Senate Bill 1 (September 2021) classified staff are able to serve home hospital students. Therefore, we are requesting that the Board of Education eliminate the current open position (due to a retirement) of Home Hospital Teacher – district wide and re-create the School Administrative Manager district wide assigned to Covington Adult High School.
X.
Individual Approval Agenda Items
X.1.
Classified Daily Supplement for Period Coverage
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Due to the teacher and substitute teacher shortage caused by the Covid-19 pandemic, classified staff are being asked to cover class periods. On any day, a classified employee covers 2 or more periods as a substitute teacher, that classified employee shall receive a $50 per day supplement on top of their daily rate of pay. This would go into effect 10/16/21 to allow the payroll department time to prepare.
X.2.
BG21-132 Latonia Elementary Stairwell Security Upgrade ~ BG2, BG3 and Construction Documents
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Request approval of the BG-2, BG-3, and Construction Documents below for the Latonia Elementary Stairwell Safety Project.
Item No. 1
Design Development – BG-2
1. Board Action Requested: Approval of the BG-2
2. Board Designee or Superintendent sign Page No. 3
Item No. 2
Design Development – BG-3
1. Board Action Requested: Approval of the BG-3
2. Board Designee or Superintendent sign Page No. 1
Item No. 3
Construction Documents – BG-3
1. Board Action Requested: Approval of the BG-3
2. Board Designee or Superintendent sign Page No. 1
Item No. 4
Construction Documents – Specifications and Drawings
Board Action Requested: Approval of Specifications and Drawings and authorization to advertise for bidding pending approval from KDE
XI.
Addendum Agenda (Action Possible)
XI.1.
Emergency Paid Sick Leave (EPSL) Revision
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
Per the Board’s request, Emergency Paid Sick Leave (EPSL) for household members was revised from 2/3 pay to full pay for up to 10 EPSL days.
XI.2.
Amend the 2021-2022 School Calendar
Mr. Alvin Garrison, Superintendent
Over the past three years teachers across the district have been developing a curriculum in grades K-12. We have also begun the curriculum development process at Biggs Preschool. Our teachers are currently in the unit planning process of curriculum development - this part of the curriculum development is time consuming and more highly effective when done with collaborative teams in PLC’s.
Schools have tried a variety of ways to provide teachers the time needed to work through this process, but due to the shortage of subs and greater than average teacher absences due to COVID and quarantines we have been unable to allow teachers enough release time to complete unit plans.
In order to allow teachers needed work time, we propose providing four professional planning days for teachers to work on unit plans. These four professional planning days would be non-attendance days for students and required work days for teachers. Mr. Scott Alter, Assistant Superintendent of Student Learning will work with each principal to develop agendas for each day. Each day will continue to support our curriculum work as a district.
The proposed days are:
Monday, November 1, 2021
Friday, January 14, 2022
Friday, February 11, 2022
Friday, March 11, 2022
XI.3.
Rank IV Salary Schedule Adjustment for Remainder of 2021-2022 School Year
Mr. Ken Kippenbrock, Executive Director of Human Resources and Operations
It has come to our attention that Rank IV teachers were being paid less than the $200 daily sub rate for the 2021-2022 school year. In order to rectify this, we are asking the board to approve a $200 daily rate ($37,000 over 185 days) for the remainder of the 2021-2022 school year only. This would go into effect 10/16/21 to allow the payroll department time to prepare.
XII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIV.
Upcoming Events
Mr. Alvin Garrison, Superintendent
October 8 ~ NKEA Day, Professional Development #3, Schools Closed
October 11 ~ Schools closed
October 15 ~ Term 1 ends
October 21 ~ Regular Board Meeting, 5 p.m., location TBA
October 22 ~ Term 1 Report cards go home and posted to the parent portal
October 23 ~ Board Retreat, 9 a.m. - 12 p.m., Boardroom
November 2 ~ Election Day, Schools Closed
November 4 ~ Regular Board Meeting, 5 p.m., location TBA
November 18 ~ Regular Board Meeting, 5 p.m., location TBA
November 19 ~ Term 2 Mid Term Reports go home and posted to the parent portal
November 24 ~ Schools Closed
November 25 ~ Holiday #2 Thanksgiving, Schools Closed
November 26 ~ Schools Closed
December 3-4 ~ KSBA Winter Symposium, Louisville Marriott Downtown, more details forthcoming
December 9 ~ Regular Board Meeting, 5 p.m. location TBA
XV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVI.
Adjournment
Ms. Glenda Huff, Board Chair
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