Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.

Approval for contract with PCA Architecture for Latonia Elementary Stairwell Upgrade pending Kentucky Department of Education (KDE) approval of the BG-1. 

• PCA Contract Latonia Stairwell Security Upgrade

Emergency landslide repair at Meinken Field. Due to erosion the land just beyond the fence is sliding into the Licking River. 

• BG1 Meinken Landslide

Approval of contract with PCA Architecture pending Kentucky Department of Education (KDE) approval for the emergency landslide repairs at Meinken Field.

• PCA Contract Meinken Emergency Landslide Repair.pdf

Light up COV Program is a recreation program designed to keep youth off the streets during peak times by providing home-cooked meals, mentorship, and activities for boys, girls, and community members. This free program is open to the entire community and will initially serve 50 young people.

• Light UP COV Program_Board meeting 7-14-21-1.docx
• Light Up the Cov TICKETS.pdf
• LightUptheCOV Program_AFinal-Flyer Light Up the Cov.pdf

The personnel actions listed on the exhibit have taken place since the board meeting on June 24, 2021.

• PersonnelExhibit07222021_0

On June 17, 2021 President Biden signed the Juneteenth National Independence Day Act creating the first new Holiday since Martin Luther King Jr. Day was signed into law in 1983 by then-President Ronald Reagan. It is celebrated June 19^th or the closest weekday should the 19^th fall on a weekend.

Recommendation to amend Board Policies 03.122 and 03.222 to add Juneteenth National Independence Day to approved Holidays for 235/240 certified and classified day employees. 

• 03EF1221_0
• 03EJ222docx_0

Transformational Learning Center lease options for the 2021-2022 school year with the Children's Home of Northern Kentucky. 

Current lease: $260,000

Option 1:

Option 2:

Lease begins 7/1/2021                                                                                                   

Lease term                          3 years                                                                

% increase                          3% annually                                                                       

Year                       Period                                                Lease Amount                Quarterly payment          

Yr 1                        7/1/2021-6/30/2022                        267,800.00                         66,950.00          

Yr 2                        7/1/2022-6/30/2023                        275,834.00                         68,958.50          

Yr 3                        7/1/2023-6/30/2024                        284,109.00                         71,027.25          

Option 3:

Lease begins 7/1/2021                                                                                                   

Lease term                          1 year                                                                

% increase                          5% annually                                                                       

Year                       Period                                                 Lease Amount                  Quarterly payment        

Yr 1                        7/1/2021-6/30/2022                        273,000.00                         68,250.00          

• CHNKY contract_re-signed 2020

The Office of the State School Safety Marshall informed us that if Physical Education or any other teacher wishes to use the playground or other outdoor space the area must be fenced and locked during the school day. The area around the Holmes campus track already has the ability to be secured during the school day. The elementary school fencing at all locations needs to be repaired or upgraded. The total cost of this project for all five schools will be less than $48,000. Originally, ESSER funds were identified to make these repairs/upgrades. However, Finance Director Burtschy informed us that ESSER funds specifically prohibit fence upgrade and repair. Thus we are seeking Board approval. 

• Cov. Schools 6th Dist^
• Cov. Schools 9th District
• Cov. Schools Glen O Swing
• Cov. Schools John Carlisle
• Cov. Schools Latonia

The School Safety and Resiliency Act, commonly known as Senate Bill 1, requires school districts to develop plans to address several areas of physical and psychological safety. The Trauma Informed Schools Plan is one area of this Bill. 

• TraumaInformedSchoolsPlanJuly2021_0

Attached is an overview of various points of data from the 2020-2021 school year. 

• 2021-2022 Data.docx
• Data 20-21 Board of Ed.pptx

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities.

• F-SA-2A - Holmes High School - Fundraiser Approval forms 2021-2022 School Year - 07-07-21

Ms. Glenda Huff, Board chair would like for the Board members to review last year's SBDM Covington Board of Education Questions. These questions were presented to the Principals prior to their school's annual update to the Board. Ms. Huff would like input from the Board members on the topics and questions for next school year. Glenn O. Swing Elementary will be the first school to present their annual update at the Regular Board meeting scheduled on September 9, 2021.

• 2020-2021 SBDM Board questions_revised 01.07.21 (new board members).pdf

Budget Narrative for June FY2021 monthly financial statement:

1. General fund (fund 1) – as of 6/30/21, revenue received of 41.2 million with expenses of 32.5 million.
2. Special revenue (fund 2) – as of 6/30/21, revenue received of 11.5 million with expenses of 12.9 million.Many grants in fund 2 are on a reimbursement basis.Money is requested after the expenses have occurred.There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 6/30/21, revenue received of $325,685 with expenses of $325,685. The state does not provide all the capital outlay funding until the end of the fiscal year.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 6/30/21, revenue received of 1.5 million with expenses of 1.25 million.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 6/30/21, revenue received of 3.9 million with expenses of 3.6 million.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 6/30/21, revenue received of 1.1 million with expenses of 1.1 million.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 6/30/21, revenue received of $360,000 with expenses of $366,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 6/30/21, revenue received of 2.3 million with expenses of 1.9 million.
9. School Activity Fund (fund 25) – as of 6/30/21 revenue received of 335,500 with expenses of -4,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.All Redbook monies have to be entered into MUNIS.This is the start of the fund therefore the expenses have a negative balance.In FY21, it will balance out to not have negative expenses.

Completed 7/1/21 by Annette Burtschy

• balance sheet June 2021
• financial report June 2021
• Info on funds to help with monthly MUNIS report for board 3-12-21
• June 2021 bank account update
• June 2021 investments update
• yearly investments update 2021

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

• Warrants for July 2021 board meeting

A blanket approval for Employment of Emergency Full-Time Teacher will prevent the disruption of instruction and ensure that the district is in compliance with the standards of the Education Professional Standards Board. These teachers have a degree, but do not have Kentucky certification for their assignment due to finalization of the certification process, acceptance into an alternative certification program, PRAXIS test scores verification or the assignment is out of their area of certification. All emergency full-time applications sent to EPSB will be approved by Superintendent Mr. Alvin Garrison first.

Attached are three Carnegie Options that include virtual options for the 2021-2021 school year. Also attached is a contract with Virtual Instruction verbiage.

• Carnegie description of service options. 2021.22
• Carnegie. CIPS Arts 2021.22.spreadsheet options
• Copy of Carnegie. Odysseyware Arts Projects. schedule

Director of Technology, Mr. Jamarcus White met with Covington Independent Public Schools' leadership and formed a Technology Committee and determined that there were 3 major focus points for Covington Independent Schools for the 2021-2022 school year.

Technology Infrastructure, Staff, Student and Parent Technology Literacy, and Budget and
Resources.

Covington Independent Public Schools realizes that the way we use technology is constantly evolving and changing and that software, hardware and other technologies should be acquired and maintained to ensure a modern learning environment so that our students can become productive members of the
global society.

Covington Independent Public Schools expects its teachers to become effective users of technology in order to provide an innovative, creative and user-friendly learning environment both in person and virtually.

• CIPS 2021-2022 Technology Plan (1)

• 062421_MINUTES Reg Mtg.pdf

• 062921_MINUTES Spec Mtg.pdf

• 070621_MINUTES Spec Mtg.pdf

Covington Independent Public Schools entered into an ICS (insured cash sweep account) investment with Heritage Bank in May of 2021 for 5 million dollars.

Employee # 5970 has requested a leave of absence starting August 16, 2021 and returning November 4, 2021.

Employee #5624 has request a leave of absence starting August 19, 2021 and returning December 13, 2021.

Under KRS 158.115:  A County may opt to provide transportation for all students within its jurisdiction by means of contracting with the local public school district.  For Covington students, the Fiscal Court has to contract with our District because Kenton County School District cannot transport within our boundaries.  Under this contract, Covington Schools merely provides the transportation, if needed, and then Kenton County Fiscal Court reimburses the District the costs from its general funds.

• Covington Schools 2021-2022 Contract.pdf

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

These policy amendments were reviewed by district departments.

• 2021 KSBA Policy Updates_First Reading _C17_Pol.pdf

Requesting an approval to send the Educational Professional Standards Board an application for employee #5919 to be approved for a one-year certificate for Director of Pupil Personnel. 

Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.

Contract with Kenton County Sheriff's Office for up to two school resource officers (if two qualified candidates are able to be recruited and hired) to serve Holmes High School and Holmes Middle School. The Officers would respond to the Transformational Learning Center on an as called basis. 

• Covington SRO Agreement 2021-2022-1

August 12 ~ Regular Board Meeting, 5 p.m., location TBA

August 16 ~ Opening Day for staff, Schools Closed

August 17-18 ~ Professional Development #1 & 2, Schools Closed

August 19 ~ First Day for Students, K-12

August 26 ~ First Day for Pre-School Students

August 26 ~ Regular Board Meeting, 5 p.m., location TBA

September 6 ~ Holiday #1 Labor Day, Schools Closed

Pursuant to KRS 61.810 (1) the Board may go into executive session.

Superintendent Alvin Garrison recommends that the Covington Board of Education adopts the following resolution as well as the proposed assessment of 50 cents per pupil to join The Council for Better Education’s litigation to pay the legal and related costs associated with the process.

IT IS HEREBY RESOLVED that Covington Board of Education authorizes Superintendent, Mr. Alvin L. Garrison to take all necessary steps to support the Council for Better Education, Inc. ("CBE"), in its legal challenge to the unconstitutionality of the tax credits in House Bill 563, including the payment of any appropriate dues or assessments related to this school district's membership in CBE or its support of the referenced legal challenge.

• 2021-22 CBE Assessment - HB563.pdf