This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

Ms. Deborah Winkler, CEA President will provide the Board with a Covington Education Association (CEA) Monthly Report.

• CEA Board Report June

The Board of Education approved the 2020-2021 Calendar at the February 27, 2020 meeting. The calendar committee has been made aware of the necessary amendment. In order to comply with the date for submission of the calendar for the Kentucky Department of Education (prior to June 30).  The calendar must be amended.

Amended Calendar Changes – Closing Day and Equivalency Days were changed to reflect that equivalency days had to be worked before closing of school.  All 6 make-up days were removed. 

• June 1& 2, 2021    Staff Report/Equivalency Days, Schools Closed 
• June 3, 2021         Closing day for Staff, Schools Closed  

Original Calendar Stated 

• June 1, 2021 - Closing day for Staff, Schools Closed (Possible Make-up day)  
• June 2-3, 2021 - Equivalency Day (Possible Make-up day) 
• June 4-8, 2021 - Possible Make-up days only if required 

*Note:  Closing day and last 2 Equivalency days will immediately follow last day of school for students.  

• 2020 - 2021 AMENDED School Calendar Summary

The attached Contract for Transportation Services for Covington Independent Public Schools July 31, 2021, through August 1, 2022, is for board review. The contract includes; purpose, contract term, compensation, Holmes High School services, student pass program and schedule.

Dave Hartman, Assistant Principal at Holmes High School and Ken Kippenbrock, Director of Pupil Personnel both reviewed the contract and approved for signature.

• Covington Independent Schools TANK Contract 2021-2022.pdf

Attached is the school bus maintenance agreement between Covington Independent Public Schools and Ludlow Independent School District.  The original school bus agreement was approved by the Board on February 13, 2020.  The agreement was then brought back to the board June of 2020 for the contract period 7/1/2020 to 6/30/21.  The Board requested the District bring back the agreement each school year.  This school bus agreement is for 7/1/21 to 6/30/22.

• Bus Maintenance Agreement FY22.pdf

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost.  Please see the attached BG-4 Form.

The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-5 Form to reflect the final project cost. After the BG-5 is approved with KDE, the unspent residual funds that are available can be used for other BG-1 capital projects.  Please see the attached BG-5 Form.

• BG5 8110 6-2-21 use old form per Denise for now.pdf

It is the recommendation of the Superintendent and Assistant Superintendent of Learning Support, Mr. Scott Alter to continue a part-time instructional support position to assist district leadership in managing ESSER I, II and III.  This position will also support other State and Federal Programs.  This position will be funded through District Title 1 funds and or ESSER funds.  The position is to ensure compliance with all aspects of the Elementary and Secondary School Emergency Relief (ESSER) funds issued through the federal stimulus plans.  This person will also assist district level leaders and building principals with budget planning, allocations, state and federal grants requirements, and accounting for ESSER funds.  

• PART-TIME CERTIFIED INSTRUCTIONAL SUPPORT PERSON.pdf

That the Covington Board of Education enter into the Bank Depository/Pledge of Collateral with Heritage Bank with a contract period of 7/1/21 through 6/30/22.

Pledge of Collateral

KRS 160.570 requires each board of education to appoint a bank, trust company, or savings and loan association to serve as its depository. The depository selected shall, before entering upon its duties, provide collateral in accordance with KRS 41.240 The depository shall be approved by the local board of education and by the commissioner of education. For a depository to be approved, a depository must provide a Pledge of Collateral. Pursuant to KRS 41.240, the depository institution should pledge or provide sufficient collateral which, together with FDIC insurance, equals or always exceeds the amount of public funds on deposit. In accordance with KRS 160.570, approval must be obtained by the local board of education in accordance with Kentucky Board of Education (KBE) administrative regulations and be approved by the Commissioner of Education.

The Pledge of Collateral Agreement (shown below) provides evidence between the board of education and the depository institution, of a pledge or provision of collateral in the event of failure or insolvency of the depository institution. Collateral includes securities or other obligations having an aggregate current face value or current quoted market value at least equal to the deposits or the provision of a surety bond(s) in favor of the district in an amount at least equal to the deposits, provided however, that amounts insured by the Federal Deposit Insurance Corporation or the Federal Savings and Loan Insurance Corporation need not be collateralized. This agreement shall be signed by both parties, that is (a) in writing, (b) approved by the board of directors of the depository institution or its loan committee, which approval must be reflected in the minutes of the board or committee, and (c) an official record of the depository institution. A board of education may enter into an agreement with its depository institution whereby the premium on collateral guaranteed by a surety company may be paid either by the board, or by the depository as evidenced in KRS 160.570 (2). If the district board of education pays the premium, the depository shall allow the board not less than two percent (2%) interest on its average daily or average monthly balances. The agreement should be retained in the district's board office.

• Covington Pledge of Collateral Agreement 5-31-21.pdf

1. Donations are defined as gifts of real or personal property to the school from persons or entities outside the school system for use at the school or for the students of the school.

    

2. Local boards shall receive any gift for the benefit of schools in the district and hold and use them as requested, provided that the purpose for which it is used shall be in harmony with the aims and general program of public education in this state. Schools receive contributions and donations from a variety of sources, including external support/booster organizations. Boards should ensure the purpose of the contributions and donations is clear and the donor and school staff all understand and agree upon the purpose for which the funds will be used.

    

3. However, the local board may give the responsibility for the donations to the schools by establishing a policy allowing schools to maintain their own donations. If the board allows donations to be kept at the school level, the principal and/or bookkeeper shall produce a listing of donations for submission to the school board at year-end.

    

4. The Donation Acceptance Form (Form F-SA-18) shall be completed stating the purpose of and any restrictions on the funds received.A donation acknowledgement should be sent to the donor.

    

5. Cash donations to the school for a specific purpose (restricted purpose) shall be maintained in a separate activity account and expended as indicated by the donor as long as the board has approved a policy for the donation to be maintained at the school level. Tracking this balance as a separate account with proper supporting documentation for expenditures will reflect that the donor’s wishes were met.

    

6. Cash donations to the school for general use (unrestricted purpose) shall be deposited in a general account as long as the board has approved a policy for donations to be maintained at the school level. The principal and SBDM council will decide the use of these donations. These donations must be used to support student activity.

    

7. Equipment or other property donations to the school will remain at the school and be included on school inventory records and become the property of the local board. These donated items shall be reported at year-end along with cash donations to the school board.

• Donations FY21.pdf

Attached are the results of our proposals for our property, liability and worker compensation insurance for FY22.  The district entered into a cyber-insurance policy starting in FY20.

The Property/Liability package would be with Liberty Mutual with a premium of $308,605 and the Worker’s Compensation package would be with ClearPath Mutual at $150,837.  Liberty Mutual was our current carrier for FY21.  There will be a change in the carrier for Worker’s Compensation to ClearPath Mutual.  The district’s current insurance provider/agent would still be with Crawford Insurance. 

CIPS Staff and Crawford Insurance have formed a safety committee to take a proactive approach on safety in our district. This committee continues to meet periodically.  Having this safety committee in place can only help decrease the number of claims & the mod factor over time for the district.  Both of these are used to determine the district’s premium.  If the district sees a decrease in both of these factors then the district could see a lower premium saving the district money. 

• Covington Independent BOE 2021 Market Worksheet pricing REVISED

• 052721_MINUTES Reg Mtg_with Personnel Exhbit.pdf

This is our yearly contract with JKM Training, Inc., to provide on-site training in Safe Crisis Management for our schools’ Core Team members.  Schools are required by law to maintain a Core Team whose members are trained yearly in verbal de-escalation and safe physical intervention.  This training is covered by Title funds.

• JKM Contract May 2021

Superintendent Alvin Garrison recommends as an informational item the position of Executive Director of Human Resources and Operations and the corresponding column on the salary schedule for the 2021-2022 school year and the elimination of Personnel Director.

• 2021-2022 Salary Schedule.xlsx
• Executive Director of Human Resouces and Operations.pdf

June 24 ~ Regular Board Meeting, 5 p.m., virtual or in-person TBA

July 22 ~ Regular Board Meeting, 5 p.m., virtual or in-person TBA

August 16 ~ Opening Day for staff, Schools Closed

August 17-18 ~ Professional Development #1 & 2, Schools Closed

August 19 ~ First Day for Students

Pursuant to KRS 61.810 (1) the Board may go into executive session.