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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
Informational Items (Action Possible)
VI.1.
Personnel Actions
Mr. Eric Neff, Director of Personnel
The personnel actions listed on the exhibit have taken place since the board meeting of March 25, 2021.
VI.2.
2021-2022 Salary Schedule
Mr. Eric Neff, Director of Personnel & Ms. Annette Burtschy, Director of Finance
Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel. This is the board approved salary schedule from 2020-2021 with the below additions/changes for the 2021-2022 school year.
Page 8:
- CLC Summer Classified Instructional Activity Support Worker: $30.00 per hour
- CLC Summer Certified Instructional Activity Support Worker: $50.00 per hour
Page 10:
- eSports Assistant Coach Supplement: $500.00
- eSports Head Coach Supplement: $1000.00
VI.3.
2021-2022 Code of Conduct & School Information
Mr.Ken Kippenbrock, Director of Pupil Personnel
Each CIPS School, the CEA, a parent representative, and a board member, are invited each year to form a committee that is tasked with revising the student code of conduct. The Director of Pupil Personnel leads the committee and serves as a non-voting member. This year the committee voted to recommend for approval the attached Code of Conduct & School Information guide to the board of education.
As required by KRS 158.148(4), the Board is requested to approve the 2021-2022 Code of Conduct & School Information guide. The Code of Conduct and School Information Guide provides information concerning the guidelines and procedures governing student conduct and discipline. This is an informational item and will be brought back for approval at the May 13, 2021 Regular Board meeting.
VI.4.
Holmes Leadership Academy and Field Trip Request
Nr. Jon Hopkins, Counselor and Mr. Ben Brown, Teacher
The Holmes Leadership Academy will focus on leadership development through daily public speaking and power of stories. The academy will increase reading fluency and comprehension through research and book study. Research projects will be presented by the students to the Board of Education, parents and the community.
Members of the Leadership Academy are requesting to take a field trip to the National Civil Rights Museum in Memphis, Tennessee . Pursuant to 09.36, School-Related Student Trips, prior Board approval is required for the following proposed trips: out-of-state trips, except for those to the Greater Cincinnati area, overnight trips, or, out-of-country trips. Approval must be secured in the school year in which the trip will be taken. Prior approval of a school-related trip in a previous year does not guarantee its approval in a subsequent year.
This item will be brought back to the Board requesting approval at the May 13, 2021 Regular Board Meeting.
VI.5.
ESSER II Spending Plan
Mr. Alvin Garrison, Mr. Bill Grein and Ms. Annette Burtschy
ESSER II spending plan is attached for Board review.
VI.6.
Development/PILOT Committee
Mr. Stephen Gastright, Board Member
The Board would like to continue to discuss and assign members for the Development/PILOT Committee that was approved at the March 25, 2021 Regular Board meeting.
VII.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1.
Monthly Financials ~ March
Ms. Annette Burtschy, Director of Finance
Budget Narrative for March FY2021 monthly financial statement:
- General fund (fund 1) – as of 3/31/21, revenue received of 36.2 million with expenses of 23 million.
- Special revenue (fund 2) – as of 3/31/21, revenue received of 8.2 million with expenses of 8 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
- Capital outlay (fund 310) - as of 3/31/21, revenue received of $163,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
- Building fund (fund 320) - as of 3/31/21, revenue received of 1.2 million with expenses of $733,000.This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
- Construction fund (fund 360) - as of 3/31/21, revenue received of 3.9 million with expenses of 3.4 million. This fund is used to pay for the district’s construction projects.
- Debt Service fund (fund 400) – as of 3/31/21, revenue received of $0 with expenses of $777,000.See detailed explanation under capital outlay and building fund.
- Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 3/31/21, revenue received of $330,500 with expenses of $229,000.Revenue comes in throughout the fiscal year.
- Food service fund (fund 51) – as of 3/31/21, revenue received of 1.9 million with expenses of 1.4 million.
- School Activity Fund (fund 25) – as of 3/31/21 revenue received of 335,500 with expenses of -4,000.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS. This is the start of the fund therefore the expenses have a negative balance. In FY21, it will balance out to not have negative expenses.
Completed 4/1/21 by Annette Burtschy
VII.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ April 5, 2021 Special Meeting
VIII.2.
Tentative SBDM Allocation
Mr. Bill Grein, Secondary Director
Pursuant to KRS 160.345 (8) section 2. The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.
VIII.3.
Application of Waiver of Kentucky Administrative Regulation
Mr. Ken Kippenbrock, Director of Pupil Personnel
On April 5, 2021 KDE published an Application of Waiver of Kentucky Administrative Regulation due April 30, 2021. Should the Covington Board of Education wish to offer a virtual option for students for the 2021-2022 school year, this wavier of the in person pupil attendance requirement for students selecting the virtual option would need to be approved at the April 22, 2021 Board meeting. A copy of the waiver application is included.
VIII.4.
Fundraiser Request - Unity n Community
Ms. Angela Turnick, Co-Principal
Pursuant to CIPS Policy 09.33, All schoolwide fund-raising activities, fund-raising projects involving more than one (1) school or student organization, and the proposed use of the funds must be approved by the Board. Requesting to sell concessions to raise money for the Unity n Community Club. Money raised will help support funding for club activities, field trips, t-shirts and incentives.
IX.
Individual Approval Agenda Items
X.
Addendum Agenda (Action Possible)
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII.
Upcoming Events
Mr. Alvin Garrison, Superintendent
May 14-16 ~ KSBA's 2021 Annual Conference, Louisville Marriott Downtown
May 20 ~ HESPY Awards, tentative date and time
May 21 ~ Graduation Walk @ HMS and all Elementary schools beginning at 9:30 a.m.
May 26 ~ Honors Night, Grades 9-11, Jack Moreland Auditorium, 6 p.m.
May 27 ~ Last Day for students
May 28 ~ Professional Development #4, Schools Closed
May 31 ~ Memorial Day, Schools Closed
June 2 ~ Senior Honors Night, Jack Moreland Auditorium, 6 p.m.
June 4 ~ Graduation Practice, David M. Evans Fieldhouse, 9 a.m.
June 4 ~ 153 Annual Commencement Exercises, 7 p.m.
August 16 ~ Opening Day for staff, Schools Closed
August 17-18 ~ Professional Development #1 & 2, Schools Closed
August 19 ~ First Day for Students
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Glenda Huff, Board Chair
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