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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee ~ Ms. Rachel Blackwood
Mr. Tom Haggard, Board member
VI.2.
Classified Employee ~ Mr. Josh Rider
Mr. Stephen Gastright, Board member
VI.3.
Volunteer of the Month ~ Mr. Michael and Ms. Sarah Ball
Ms. Sarah Flerlage, Board vice-chair
VII.
Informational Items (Action Possible)
VII.1.
Holmes Middle School Annual Update
Ms. Jeanetta Kathman, Principal
Holmes Middle School administration and staff will report to the Board their annual update.
VII.2.
CEA Report
Ms. Deb Winkler
Ms. Deborah Winkler, CEA President will provide the Board with a Covington Education Association (CEA) Monthly Report.
VII.3.
District 2021-2022 Professional Development Plan
Mr. Scott Alter, Assistant Superintendent of Learning Support
Covington teachers are being provided a wide array of professional development this summer, fall and throughout the 21-22 school year. Our new teachers will participate in a one day institute to build their skill level in the major initiatives taking place in all classrooms throughout the district. Other professional development will revolve around curriculum as CIPS continues into Year 3 of curriculum development. Additionally, each school has prepared training to meet the individual needs of their location.
VII.4.
SB128
Mr. Alvin Garrison, Superintendent
Senate Bill (SB) 128 - Last week, Gov. Beshear signed SB128, which gives school districts the option to allow students to repeat a year due to the massive disruptions caused by COVID-19. Kentucky Department of Education (KDE) is working on new guidance to help us decide what is in the best interests of our students and our district. The new guidance will be out April 5, 2021. I hope that with their guidance, we will have a more informed discussion.
VII.5.
Development/PILOT Committee
Mr. Stephen Gastright, Board Member
The Board would like to continue to discuss the creation of the Development/PILOT Committee that was approved at the March 25, 2021 Regular Board meeting.
VIII.
Consent Agenda
VIII.1.
Approval of Minutes ~ March 25, 2021 Regular Meeting
VIII.2.
Equity Proposal
Mr. Alvin Garrison, Superintendent
Dr. Roger Cleveland and Mr. Rodney Jackson from Millennium Learning Concepts conducted an Equity Desk Audit and provided the results to the Board of Education at a Special Meeting on February 20, 2021. The purpose of the desk audit is to provide a high-level overview of opportunities and challenges related to equity for the Covington Independent Public School District.
Dr. Roger Cleveland provided an equity proposal that includes: a) Support Covington Independent Public Schools in creating an equity framework for effective planning and processing. b) Determine key high-leverage policies, structures and practices that can be addressed to mitigate inequities in the core educational domains. c) Support the system-wide development of knowledge and skills among adults to facilitate a culture of ongoing equity in teaching, learning, and culture. d) Facilitate high level Equity Work Sessions with CIPS senior leadership. e) Support the development of an Equity Plan for the Covington Independent Public Schools Provide training for District Equity Committee. f) Provide Equity training for the Finance and Budget Committee.
VIII.3.
Ignite Institute Memorandum of Understanding
Mr. Alvin Garrison, Superintendent
Ignite Institute is a next-generational education center, located at 37 Atlantic Avenue, Erlanger, Kentucky, that serves the Northern Kentucky/Greater Cincinnati region. Ignite Institute offers learning by creating reality where industry and education work together to ensure that students have the skills and creativity to succeed in our fast-paced, technology-driven society.
The Memorandum of Agreement between Boone County School District and Covington Independent Public Schools includes; Scope and Term, Finance, Curriculum and Code of Conduct.
Included in the packet is the Ignite Institute required courses.
To explore more information regarding Ignite Institute visit their website at: https://www.igniteinstitute.org/
VIII.4.
Summer Program 2021
Ms. Stacie Strotman, Director of Community and Family Engagement
Attached is an overview of the proposed summer program and budget.
VIII.5.
Medicaid Billing ~ EzEdMed
Ms. Esther Brady, Director of Special Educaiton
KSBA changed to CompuClaim for third party vendor for Medicaid billing in 2019-20. This system has been difficult to use and we received little support from the company to work through challenges.
We have not been able to successfully submit claims and have therefore not received any reimbursement for this school year.
We request that we return to our previous vendor EzEdMed. The company is easy to work with and the transition back to this platform will be simple. Additionally, we will save 4% in fees with this move (from 9% with CompuClaim to 5% with EzEdMed).
VIII.6.
Custodial Bid Award
Ms. Annette Burtschy, Director of Finance
The 2021-2022 Custodial Bid was advertised and nine bidders responded. The awarded items are highlighted per company as indicated on the attached sheets based on cost, quality of item, and service.
VIII.7.
Fundraiser Request- Holmes High School Mystery Gift
Ms. Anglea Turnick, Co-Principal
Pursuant to CIPS Policy 09.33, All schoolwide fund-raising activities, fund-raising projects involving more than one (1) school or student organization, and the proposed use of the funds must be approved by the Board. Holmes High School is requesting to sell "Mystery" gift bags in honor of Shakespeare's birthday. The beneficiary of the fundraising activity will help support the Student of the Month celebrations.
VIII.8.
Fundraiser Request ~ Holmes High School Prom Ticket Sales
Ms. Angela Turnick, Co-Principal
Pursuant to CIPS Policy 09.33, All schoolwide fund-raising activities, fund-raising projects involving more than one (1) school or student organization, and the proposed use of the funds must be approved by the Board. Holmes High School's Junior Class Committee would like to sell prom tickets. All money raised will be used to pay for prom.
VIII.9.
Fundraiser Request ~ Chapman Picture Day
Ms. Angela Turnick, Co-Principal
Pursuant to CIPS Policy 09.33, All schoolwide fund-raising activities, fund-raising projects involving more than one (1) school or student organization, and the proposed use of the funds must be approved by the Board. The Chapman Daycare is requesting to sell flashdrives with student pictures for parents to print off. The money raised will be used to purchase items for graduation and for family events.
VIII.10.
Fundraiser Request - Holmes High School Yearbooks
Ms. Angela Turnick, Co-Principal
Pursuant to CIPS Policy 09.33, All schoolwide fund-raising activities, fund-raising projects involving more than one (1) school or student organization, and the proposed use of the funds must be approved by the Board. Holmes High School is requesting to sell Yearbooks. No profit will be made, they are selling them at cost.
VIII.11.
Holmes High School End of Year Events
Ms. Angie Turnick and Mr. Tony Magner, Co-Principals
Attached please find information regarding year-end closing dates for Holmes High School.
VIII.12.
2021-2022 Payroll Calendar
Ms. Annette Burtschy, Director of Finance
Pursuant to CIPS Policies 03.121 Salaries – Certified Personnel and 03.221 Salaries – Classified Personnel, the Board must approve a yearly payroll calendar.
VIII.13.
Approval and Ratification of Reopening Plans Phase III
Mr. Alvin Garrison, Superintendent
KDE has released their updated guidance regarding new social distancing requirements. Please be aware that the reduction in social distancing, from 6 feet to 3 feet, ONLY applies to students, and ONLY in the classrooms. All students must still maintain 6' distance in all common areas (hallways, cafeterias, gyms, etc.), and all staff must always maintain 6' distance from all other staff and students. Because of this new information, we are ready to revise our Return to School Plan. With exception of full time CVA students, we are recommending all K-12 students return to in-person classes four days a week after Spring Break on Monday, April 19.
IX.
Individual Approval Agenda Items
IX.1.
NKY ASAP Grant Proposal
Alvin Garrison and Stacie Strotman
Approval from the Board of Education is requested to submit a grant proposal to NKY ASAP. The grant will provide seed funds to implement Drug Free Clubs of America at Holmes Middle and Holmes High School. Drug Free Clubs of America includes random drug testing for students who opt in to the program. It also includes a variety of incentives to encourage student participation. The grant is for $10,000.
X.
Addendum Agenda (Action Possible)
X.1.
Tentative SBDM Allocation
Mr. Bill Grein, Secondary Director
Pursuant to KRS 160.345 (8) section 2. The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.
X.2.
Application of Waiver of Kentucky Administrative Regulation
Mr. Ken Kippenbrock, Director of Pupil Personnel
On April 5, 2021 KDE published an Application of Waiver of Kentucky Administrative Regulation due April 30, 2021. Should the Covington Board of Education wish to offer a virtual option for students for the 2021-2022 school year, this wavier of the in person pupil attendance requirement for students selecting the virtual option would need to be approved at the April 22, 2021 board meeting. A copy of the waiver application is included.
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII.
Upcoming Events
Mr. Alvin Garrison, Superintendent
April 12-16 ~ Spring Break, Schools Closed
April 21 ~ Excellence in Education Celebration, details TBA
May 14-16 ~ KSBA's 2021 Annual Conference, Louisville Marriott Downtown
May 27 ~ Last Day for students
May 28 ~ Professional Development #4, Schools Closed
May 31 ~ Memorial Day, Schools Closed
June 1 ~ Closing day for Staff, Schools Closed
June 2-3 ~ Staff Report/Equivalency Days, Schools Closed
August 16 ~ Opening Day for staff, Schools Closed
August 17-18 ~ Professional Development #1 & 2, Schools Closed
August 19 ~ First Day for Students
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Glenda Huff, Board Chair
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