Covington Independent
February 25, 2021 5:00 PM
Covington Board of Education
Return
I. Call to Order
Ms. Glenda Huff, Board Chair
II. Roll Call
Ms. Glenda Huff, Board Chair
III. Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV. Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V. Public Input
Ms. Glenda Huff, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

  • Full name
  • Address
  • Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.  

VI. Informational Items (Action Possible)
VI.1. Personnel Actions
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of January 28, 2021.

VI.2. COVID-19 Update
Ms. Jenn Fowee, Director of Health Services
Rationale

Further discussion and updates regarding COVID-19 will be addressed.

VI.3. Nutrition Services Update
Ms. Taryn Stewart, Director of Nutrition Services
Rationale

An update from the Nutrition Services Department, as requested by the board members.

VI.4. 2021-2022 School Calendar
Mr.Ken Kippenbrock, Director of Pupil Personnel
Rationale

The attached CIPS school calendar for the 2021-2022 school year was approved by the Calendar Committee on February 27, 2021.

VI.5. NKCES Intent to Participate 2021-2022 School Year
Mr. Alvin Garrison, Superintendent
Rationale

Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2021-2022 School Year:

  • NKCES Membership ($7000 base plus ADA *.50)

  • NKCES Grants Program ($5500)

  • Phoenix Program ($24,062 per slot)

  • Challenge Program ($52,500 per slot)

  • Vision Impaired (indicates need for services only)

For the 2021-2022 the district will be requesting seven slots for the Phoenix Program and three spots for the Challenge Program. Funding sources for the NKCES Membership and NKCES Grants Program are district funded. Phoenix Program, Challenge Program and Vision Impaired are funded through Special Education and IDEA-B funds.

VI.6. Guidelines for PILOT and Local Participation Agreements
Mr. Alvin Garrison, Superintendent
Rationale

Guidelines for Payment in Lieu of Taxes (PILOT) and Local Participation Agreements that were drafted by Mary Ann Stewart, Board Attorney and approved by the Board on April 30, 2020 are attached for review.

VII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1. Monthly Financials ~ January
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for January FY2021 monthly financial statement:

 

  1. General fund (fund 1) – as of 1/31/21, revenue received of 33 million with expenses of 17.4 million.
  2. Special revenue (fund 2) – as of 1/31/21, revenue received of 6.4 million with expenses of 6.4 million.Many grants in fund 2 are on a reimbursement basis.Money is requested after the expenses have occurred.There is a delay on receiving fund 2 revenue.
  3. Capital outlay (fund 310) - as of 1/31/21, revenue received of $163,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
  4. Building fund (fund 320) - as of 1/31/21, revenue received of 1.1 million with expenses of $693,000.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
  5. Construction fund (fund 360) - as of 1/31/21, revenue received of 3.8 million with expenses of 3 million.This fund is used to pay for the district’s construction projects.
  6. Debt Service fund (fund 400) – as of 1/31/21, revenue received of $0 with expenses of $605,000.See detailed explanation under capital outlay and building fund.
  7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/21, revenue received of $294,000 with expenses of $171,000.Revenue comes in throughout the fiscal year.
  8. Food service fund (fund 51) – as of 1/31/21, revenue received of 1.6 million with expenses of 1.1 million.
  9. School Activity Fund (fund 25) – as of 1/31/21 revenue received of 335,500 with expenses of -4,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.All Redbook monies have to be entered into MUNIS.This is the start of the fund therefore the expenses have a negative balance.In FY21, it will balance out to not have negative expenses.

 

 

Completed 2/2/21 by Annette Burtschy

 

VII.2. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

VIII. Consent Agenda
VIII.1. Approval of Minutes ~ February 11, 2021 Regular Meeting
VIII.2. School Improvement Funds (SIF) for Ninth District Elementary and Holmes Middle School
Mr. Scott Alter, Assistant Superintendent of Learning Support
Rationale

Additional School Improvement Funds (SIF) provided to districts for Comprehensive School Improvement (CSI) schools; Ninth District Elementary and Holmes Middle School.  Enclosed details additional supports district will provide for CSI schools with funds provided.

VIII.3. Comprehensive District Improvement Plan 2020-2022
Mr. Scott Alter, Assistant Superintendent of Learning Support
Rationale

Presentation to Covington Independent Public Schools on Comprehensive District Improvement Plan (CDIP) 20-22.

IX. Individual Approval Agenda Items
IX.1. Full Service Community Schools Grant
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

Covington Partners requests the approval of the Board of Education to submit a grant application to the Department of Education for Full Service Community Schools. The purpose of the grant is to provide support for the planning, implementation, and operation of full-service community schools that improve the coordination, integration, accessibility, and effectiveness of services for children and families.  The grant is for $2.5 million over five years. 

IX.2. Tentative SBDM Allocation
Mr. Bill Grein, Secondary Director
Rationale

Pursuant to KRS 160.345 (8) section 2.  The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.

 

X. Addendum Agenda (Action Possible)
XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

March 4 ~ Term 3 ends

March 11 ~ Regular Board Meeting, in-person or virtual TBA

March 12 ~ Term 3 Report Cards go home and posted to the parent portal

March 19 ~ PD #3, Schools Closed

March 25 ~ Regular Board Meeting, in-person or virtual TBA

April 8 ~ Regular Board Meeting, in-person or virtual TBA

April 12-16 ~ Spring Break, Schools Closed

April 21 ~ Excellence in Education Celebration, details TBA

May 14-16 (new date) ~ KSBA's 2021 Annual Conference, Louisville Marriott Downtown

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XV. Adjournment
Ms. Glenda Huff, Board Chair