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I.
Call to Order
Ms. Glenda Huff, Board Chair
II.
Roll Call
Ms. Glenda Huff, Board Chair
III.
Pledge of Allegiance
Ms. Glenda Huff, Board Chair
IV.
Welcome and Board Chair Comments
Ms. Glenda Huff, Board Chair
V.
Public Input
Ms. Glenda Huff, Board Chair
This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us
Please include in the email:
- Full name
- Address
- Comments you would like addressed to the Covington Board of Education
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Comments are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail.
VI.
District Recognition and Presentations
Board Member
VI.1.
Certified Employee of the Month ~ Dr. Vivian Gonzalez-Bodden
Board Member
VI.2.
Classified Employee of the Month ~ Ms. Julie Lafollette
Board Member
VI.3.
Volunteer Recognition of the Month ~ Mr. Frank Price
Board Member
VII.
Informational Items (Action Possible)
VII.1.
Holmes High School Annual Update
Mr. Tony Magner and Ms. Angela Turnick, Co-Principals
Holmes High School's administration and staff will report to the Board their annual report.
VII.2.
Covington Education Association (CEA) Report
Ms. Deb Winkler, CEA President
CEA Representatives will present their monthly report to the board.
VII.3.
WiFi and Hotspots Update
Stacie Strotman, Director of Community and Family Engagement
The district Wi-Fi connectivity report and update.
VII.4.
Remote Learning Update
Mr. Scott Alter, Assistant Superintendent of Learning Support
Per request of the board, an update on Remote Learning will be provided. To provide the board with the most up to date participation data, reports will be emailed to the board the day prior.
VII.5.
School Improvement Funds (SIF) for Ninth District Elementary and Holmes Middle School
Mr. Scott Alter, Assistant Superintendent of Learning Support
Additional School Improvement Funds (SIF) provided to districts for Comprehensive School Improvement (CSI) schools; Ninth District Elementary and Holmes Middle School. Enclosed details additional supports district will provide for CSI schools with funds provided.
VII.6.
Comprehensive District Improvement Plan 2020-2022
Mr. Scott Alter, Assistant Superintendent of Learning Support
Presentation to Covington Independent Public Schools on Comprehensive District Improvement Plan (CDIP) 20-22.
VII.7.
Tentative SBDM Allocation
Mr. Bill Grein, Secondary Director
Pursuant to KRS 160.345 (8) section 2. The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.
VIII.
Consent Agenda
VIII.1.
Winter Surplus Bid Award
Ms. Annette Burtschy, Director of Finance
In January of 2021, the winter surplus items were recognized and advertised to all staff through email and the CIPS website. Two bidders participated and the items awarded as indicated. Total bid award to be collected is $206.00.
VIII.2.
Approval of Minutes ~ January 28, 2021 Regular Meeting
VIII.3.
Leave of Absence Request- Employee #6269
Mr. Eric Neff, Director of Personnel
Employee #6269 has requested a leave of absence during the 2020-2021 school year beginning February 2, 2021 until released by the doctor.
IX.
Individual Approval Agenda Items
X.
Addendum Agenda (Action Possible)
X.1.
Leave of Absence Request- Employee #5606
Mr. Eric Neff, Director of Personnel
Employee #5606 has requested a leave of absence for the remainder of the 2020-2021 school year. Employee wants to stay home with her newborn child.
X.2.
Dollar General Summer Literacy Grant
Ms. Tara Bell, Principal
Dollar General Summer Literacy Grant Overview:
The Dollar General Summer Literacy Grant will award up to 3,000 dollars to schools to use for a Summer Reading Program. Our Literacy Interventionist, Rachel Evans has applied for the grant to help purchase Flyleaf Decodable Readers to support our current Reading Programs in grades K-3. Our Current Reading programs of Heggerty and Fundations support Foundational reading skills. The Decodable Readers supplied by the grant would be used by the Reading Interventionist during 4 weeks of the Summer program to support instruction of our most struggling readers. Tier 3 students struggling in Reading based on our current data would be targeted during the 4 week program. During this time the Reading Interventionist would use Heggerty, Fundations, and the Decodable Readers to support small groups of students in grades K-3.
The grant funding will cover the cost of Flyleaf decodable readers.
Emergent Reader Series: Book Set (41 titles) $162.00 x 5 (4 students, 1 teacher) = $810.00
Reading Series One: Book Set (10 titles) $76.60 x 5 (4 students, 1 teacher) = $383.00
Reading Series Two: Book Set (19 titles) $157.15 x 5 (4 students, 1 teacher) = $785.75
Reading Series Three: Book Set (19 titles) $157.15 x (4 students, 1 teacher) = $785.75
Estimated Tax NA
Estimate Shipping $164.49
Estimated total $2,514.31
https://flyleafpublishing.com/cart.php
Total Funding Requested $2,514.31 Statement of Impact:
16 students served during a 4 week summer school program in grades kindergarten-third. Each grade level group will meet for 30 minutes, 4 times per week. Students will be taught foundational reading skills using the reading curriculum, Wilson's Fundations, a supplemental phonemic awareness curriculum, Heggerty, and Decodable readers. Students will show progress in the following areas: phonological awareness, phonics, sight word vocabulary, fluency and comprehension.
Project Design:
The sixteen students served, will be provided with small group instruction outside the school year during a 4 week summer school program. Students will be placed in small groups by grade level (kindergarten-third). Each grade level group will meet 4 times per week for 30 minutes a day. The first 10 minutes will focus on phonemic awareness training, using the supplemental curriculum, Heggerty. During this time, students will work on rhyming, identifying initial, middle and end sounds, blending, segmenting and manipulating syllables and sounds in words. All phonemic awareness training instruction will be completed orally. The next 10 minutes will focus on phonics and sight vocabulary, which are components of the Wilson's Fundations curriculum. Students will work on letter/sound identification (vowels, consonants, digraphs, vowel teams, etc) to both read and write words and sentences. The last 10 minutes, students will read decodable readers, focusing on the phonics and sight vocabulary taught in Wilson's Fundations, in addition to working on oral reading fluency and comprehension skills. The instruction listed above includes the following foundational reading skills: phonological awareness, phonics, sight vocabulary, fluency and comprehension. All foundational reading skills are necessary for proficient reading.
Timeline:
February:Discuss with Stacie Strotman the Reading Interventionist completing this program through the 21st Century Community Learning Center Grant (complete)
April: Decodable readers will be ordered. Parents of students participating will be notified of the time and dates for the summer reading program.
May: DIBELS scores from Spring administration will be reviewed. Targeted areas for instruction and progress monitoring will be determined for each student. Materials for the summer reading program will be organized:
Heggerty: teacher manuals
Fundations: teacher manuals, students materials
Decodable readers: will be organized using the scope and sequence from Wilson's Fundations
DIBELS: administration manuals, progress monitoring booklet for each student.
June-July: Students will participate in the 4 week summer reading program at John G. Carlisle. At the end of each week, students will be progress monitored using DIBELS probes.
Assessment Methods:
Students will be progress monitored weekly, using the literacy assessment, DIBELS, (used district-wide) in order to assess the effectiveness of the small group instruction using Heggerty, Wilson's Fundations and decodable readers. DIBELS assesses foundational reading skills, including: letter naming, letter sounds, first sound fluency, phoneme segmentation, nonsense word fluency, oral reading fluency and reading comprehension (DAZE). All DIBELS assessments are timed. Students are given 1-minute to complete all assessments, with the exception of DAZE, in which students are given 3 minutes. Targeted areas of instruction will be determined based on student performance on the Spring DIBELS benchmark. Students will be progress monitored in those targeted areas. For example, if a second grade student performed below the 25th percentile on nonsense word fluency, the student would receive intensive instruction in phonological awareness training (segmenting, blending), phonics (letter/sound correspondence) and sight vocabulary (reading nonsense words and 3 letter words containing short vowel sounds). The student would practice utilizing these skills while reading a decodable reader that focuses on 1-syllable words containing short vowel sounds. Oral reading fluency practice and comprehension skills will be also be included in instruction . At the end of each week, the student would be progressed monitored on nonsense word fluency using probes from DIBELS.
Measurable Results Defining student success:
At the end of the 4 week summer reading program, 88% of the students will show a growth of 2-4 percentiles on DIBELS progress monitoring. The skills targeted for instruction and progress monitoring will be determined using scores from the Spring DIBELS benchmark.
X.3.
COVID-19 Update
Ms. Jenn Fowee, Director of Health Services
Further discussion and updates regarding COVID-19 will be addressed.
XI.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII.
Upcoming Events
Mr. Alvin Garrison, Superintendent
February 15 ~ Holiday #4, Presidents Day, Schools and District offices closed
February 20 ~ Special Meeting, Board Retreat, 9 a.m. - 1 p.m. in the Holmes Middle School Cafe
February 22 ~ Students return to In-Person Instruction
February 25 ~ Regular Board Meeting, in-person or virtual TBA
March 4 ~ Term 3 ends
March 11 ~ Regular Board Meeting, in-person or virtual TBA
March 12 ~ Term 3 Report Cards go home and posted to the parent portal
March 19 ~ PD #3, Schools Closed
March 25 ~ Regular Board Meeting, in-person or virtual TBA
April 8 ~ Regular Board Meeting, in-person or virtual TBA
April 12-16 ~ Spring Break, Schools Closed
April 21 ~ Excellence in Education Celebration, details TBA
April 23-25 ~ KSBA's 2021 Annual Conference, Louisville Marriott Downtown
XIV.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XV.
Adjournment
Ms. Glenda Huff, Board Chair
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