This is an opportunity for the community to provide input and comments on district business. To submit public input, for scheduled virtual meetings email Becky Egan, Administrative Assistant to the Superintendent by 3 p.m., one day prior to the scheduled meeting at becky.egan@covington.kyschools.us

Please include in the email:

• Full name
• Address
• Comments you would like addressed to the Covington Board of Education

The personnel actions listed on the exhibit have taken place since the board meeting of December 10, 2020.

Further discussion with the Board regarding the Reopening Plans.

Grant Name:  McKinney-Vento Homeless Children Education Program is a three-year competitive subgrant with the initial award being October 1, 2021 for the 2021-2022 school year through September 30, 2024.

Overview:

As authorized under Title IX, Part A of ESSA:  Education for Homeless Children and Youth Program, the Office of Continuous Improvement and Support is issuing the Request for Applications (RFA) form local educational agencies to develop and implement programs that facilitate the enrollment, attendance, and success in school of homeless children and youth.  This competitive subgrant may be used to provide temporary, special, and supplementary services to meet the unique needs of homeless children and youth.  Grants shall be for a term of one year, renewable for up to two additional 1-year terms based on the availability of Federal Homeless Education funds and grantee performance each year as determined by the State Homeless Coordinator's review of projected activities, analysis of prior year's outcome data, fiscal management, and participation in yearly state-required training, as well as contributions to The Community of Practice. 

Funding Source:  U.S. Department of Education, Public Law 100-77:  McKinney-Vento Homeless Assistance Act of 1987 (Title VII, Subtitle B, Sec. 722)

Grant Deadline for Submission:  March 5, 2021 timestamped by 4:00 p.m. (EST) via electronic submittal of original and blind copy for reviewers.

Awards notification:  On or around April 23, 2021, which will be posted on KDE website.

This Draft Budget Cycle is required by State Stature KRS 157.060, 157.420, 160.390 and 160.470. At this time there are many unknowns related to the adoption of this budget cycle.  We will continue to accumulate pertinent information and update the information as we work through the FY 2021-2022 budget. 

This draft budget was created by rolling over the Working Budget (current budget) from FY 2020-2021.

Budget Narrative for December FY2021 monthly financial statement:

1. General fund (fund 1) – as of 12/31/20, revenue received of 30.8 million with expenses of 14.7 million.
2. Special revenue (fund 2) – as of 12/31/20, revenue received of 5.5 million with expenses of 5.8 million.Many grants in fund 2 are on a reimbursement basis.Money is requested after the expenses have occurred.There is a delay on receiving fund 2 revenue.
3. Capital outlay (fund 310) - as of 12/31/20, revenue received of $163,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
4. Building fund (fund 320) - as of 12/31/20, revenue received of 1.1 million with expenses of $693,000.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
5. Construction fund (fund 360) - as of 12/31/20, revenue received of 3.8 million with expenses of 2.7 million.This fund is used to pay for the district’s construction projects.
6. Debt Service fund (fund 400) – as of 12/31/20, revenue received of $0 with expenses of $374,000.See detailed explanation under capital outlay and building fund.
7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 12/31/20, revenue received of $283,000 with expenses of $144,000.Revenue comes in throughout the fiscal year.
8. Food service fund (fund 51) – as of 12/31/20, revenue received of 1.5 million with expenses of $930,000.
9. School Activity Fund (fund 25) – as of 12/31/20 revenue received of 335,500 with expenses of -4,000.This fund was set up end of FY20 due to a new GASB standard that went into effect.All Redbook monies have to be entered into MUNIS.This is the start of the fund therefore the expenses have a negative balance.In FY21, it will balance out to not have negative expenses.

Completed 1/4/21 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

The Kentucky Department of Education recognizes that it is a best-practice for board members to be knowledgeable of each schools’ activity fund balances.  School activity fund balances for a 6 month period will be brought to the board in January/February (July through December) & July/August (July 2020 through June 2021) of each year.  

Request the creation of a temporary part-time position to assist district leadership in managing State and Federal Programs for the remainder of the 2020-21 school year.

Over the summer the Elementary Director Position (Retirement) was posted and not filled.  The position remained in the budget.  Remaining Title 1 funds will support this part-time position at no cost to the General Fund.  This position is for the remainder of this school year.   

KRS 158.070 requires Board of Education approval for a calendar committee consisting of the following members:

1. One (1) school district principal; 2. One (1) school district office administrator other than the superintendent; 3. One (1) member of the local board of education; 4. Two (2) parents of students attending a school in the district; 5. One (1) school district elementary school teacher; 6. One (1) school district middle or high school teacher; 7. Two (2) school district classified employees; and 8. Two (2) community members from the local chamber of commerce, business community, or tourism commission.

Ken Kippenbrock – DPP, Committee Chair

Sunny Collins, Admin

Stephen Gastright – Board Member

Glenda Huff – Board Member

William Whitlow – Business Rep

Justin Stein – Business Rep

Elizabeth Miller – Principal

Joann James – Principal

Becky Koch – Classified Rep

Deborah Winkler – Middle/High Rep

Sarah Chambliss – Elementary Rep

Suzanne Richardson - Parent

Sophia Scott – Parent

February 5 ~ Term 3 Mid Term Reports go home and posted to the portal

February 11 ~ Regular Board Meeting, in-person or virtual TBA

February 12 ~ Staff Report/Equivalency Day

February 15 ~ Holiday #4, Presidents Day, Schools and District offices closed

February 25 ~ Regular Board Meeting, in-person or virtual TBA

April 23-25 ~ KSBA's 2021 Annual Conference, Louisville Marriott Downtown

Pursuant to KRS 61.810 (1) the Board may go into executive session.