Covington Independent
December 10, 2020 5:00 PM
Covington Board of Education
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. District Recognition and Presentations
Board Member
V.1. Certified Employee of the Month ~ Mike Mencsik
Board member
V.2. Classified Employee of the Month ~ Kim Frank
Board member
V.3. Ms. April Brockhoff, Board Member
Mr. Alvin Garrison, Superintendent
Rationale

Ms. April Brockhoff served as a Board Member with the Covington Board of Education from January 2015 thru December 2020. We would like to publicly acknowledge Ms. Brockhoff's service and dedication to our district.

 
 

V.4. Mr. Tom Wherry, Board Chair
Mr. Alvin Garrison, Superintendent
Rationale

Mr. Tom Wherry served as a Board Member with the Covington Board of Education from January of 2017 through December 2020. We would like to publicly acknowledge Mr. Wherry's service and dedication to our district.

 
 

VI. Informational Items (Action Possible)
VI.1. Latonia Elementary Annual Update
Ms. Joann James, Principal
Rationale

Latonia Elementary School's administration and staff will report to the Board their annual report.

VI.2. Personnel Actions
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting on November 19, 2020.

VI.3. Remote Learning Update
Mr. Scott Alter, Assistant Superintendent
Rationale

Per the request of the Board, an update on Remote Learning will be provided. 

VI.4. Nutrition and Physical Activity Report
Ms. Taryn Stewart, Nutrition Services
Rationale

KRS 158.856 requires that an annual assessment of school nutrition in the district be conducted by the school food service director and that a written report of that assessment be issued to parents, local board members and site based council members. . KDE recommends the School Health Index Module on Nutrition as an assessment tool.

The report must include:

• an evaluation of compliance with the school breakfast and lunch programs

• an evaluation of the availability of contracted fast foods

• a review of access to foods and beverages from vending machines, stores, etc.

• nutritional value of foods and beverages available to students

• recommendations for improving the school nutrition environment

The statute also requires that districts annually evaluate the physical activity environment within the district. KDE recommends the School Health Index Module on Physical Education and Other Physical Activity Programs as an assessment tool. The results of the evaluation must be reported to the public along with the report on the nutrition environment.  

VII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VII.1. 2021 Budget - Charts and Spreadsheet Format
Ms. Annette Burtschy, Director of Finance
Rationale

Finance information in chart and spreadsheet format.

VII.2. Monthly Financials ~ November
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for November FY2021 monthly financial statement:

  1. General fund (fund 1) – as of 11/30/20, revenue received of 28.4 million with expenses of 12.9 million.
  2. Special revenue (fund 2) – as of 11/30/20, revenue received of 3 million with expenses of 4 million.Many grants in fund 2 are on a reimbursement basis.Money is requested after the expenses have occurred.There is a delay on receiving fund 2 revenue.
  3. Capital outlay (fund 310) - as of 11/30/20, revenue received of $163,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
  4. Building fund (fund 320) - as of 11/30/20, revenue received of $1,066,000 with expenses of $693,000.This fund is used to pay the district’s bond payments.Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
  5. Construction fund (fund 360) - as of 11/30/20, revenue received of 3.8 million with expenses of 2.3 million. This fund is used to pay for the district’s construction projects.
  6. Debt Service fund (fund 400) – as of 11/30/20, revenue received of $0 with expenses of $374,000.See detailed explanation under capital outlay and building fund.
  7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 11/30/20, revenue received of $271,000 with expenses of $116,000.Revenue comes in throughout the fiscal year.
  8. Food service fund (fund 51) – as of 11/30/20, revenue received of 1.5 million with expenses of $714,000.
  9. School Activity Fund (fund 25) – as of 11/30/20 revenue received of 335,500 with expenses of -4,000.This fund was set up end of FY20 due to a new GASB standard that went into effect. All Redbook monies have to be entered into MUNIS. This is the start of the fund therefore the expenses have a negative balance. In FY21, it will balance out to not have negative expenses.

Completed 12/1/20 by Annette Burtschy

VII.3. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

VIII. Consent Agenda
VIII.1. Approval of Minutes ~ November 19, 2020 Regular Meeting
IX. Individual Approval Agenda Items
IX.1. BG 21-101 JGC Elementary Emergency Project
Mr. Eric Neff, Director of Personnel
Rationale

BG21-101 John G. Carlisle Elementary Emergency Project; request the Covington Independent Board of Education approve the contractual agreement between the Owner and Contractor/PH&B for the John G. Carlisle Elementary School Emergency Project to replace the Chiller and VFD Drive.

X. Addendum Agenda (Action Possible)
XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

December 21 ~ Winter Break begins

January 4 ~ Students return to in-person classes and continue with Covington Virtual Academy

January 5 ~ Special/Organizational Meeting, 4:30 p.m. via teleconference at www.covington.kyschools.us

Visit our District App for upcoming Athletic events and our website for District apparel online store. 

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XV. Adjournment
Mr. Tom Wherry, Board Chair