I.
Call to Order
Mr. Tom Wherry, Board Chair
II.
Roll Call
Mr. Tom Wherry, Board Chair
III.
Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV.
Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V.
District Recognition and Presentations
Board Member
V.1.
Certified Employee of the Month ~ Hailey Smallwood
Board Member
V.2.
Classified Employees of the Month ~ Sue Propst and Angie Schwartz
Board Member
V.3.
Volunteer of the Month ~ Kelly Lewis
Board Member
VI.
Informational Items (Action Possible)
VI.1.
Sixth District Elementary Annual Update
Mr. Brian Walz, Principal
Sixth District Elementary School's administration and staff will report to the Board their annual report.
VII.
Consent Agenda
VII.1.
Approval of Minutes ~ September 24, 2020 Regular Meeting
VII.2.
Approval of Minutes ~ October 1, 2020 Special Meeting
VIII.
Individual Approval Agenda Items
VIII.1.
NKCAC Early Head Start Project Collaboration 2020-2021 Contract
Ms. Kimberly Terry, Director Chapman Child Development Center; Kristin Schmiade, Early Head Start Coordinator
Covington Independent Public Schools has been partnering with Northern Kentucky Community Action Center (NKCAC) for the past four years to provide Early Head Start Services to qualifying families enrolled at Chapman Child Development Center.
We have successfully served between 7 and 9 families of both students and staff each year.
The new contract will extend from August 1, 2020 to July 31, 2021.
Changes in the contract include:
- an increase in funds per child from $450.00 a month to $590.00 a month (page 16);
- the Center remaining open for 10 hours a day (page 3) which would require an extra staff member to help cover longer breaks and the end of the day.
- being open 200 days a year (page 3). We are currently open 178 days to children. NKCAC is willing to change this on the contract as long as we renew and are open 10 hours a day.
VIII.2.
BG4 on BG16-185 Holmes High/Holmes Middle School Renovation & Site Development
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-4 Form to reflect the final construction cost. Please see the attached BG-4 Form.
VIII.3.
BG5 on BG16-185 Holmes High/Holmes Middle School Renovation & Site Development
Ms. Annette Burtschy, Director of Finance
The Kentucky Department of Education requires Covington Independent Public Schools to approve the BG-5 Form to reflect the final project cost. After the BG-5 is approved with KDE, the unspent residual funds that are available can be used for other BG-1 capital projects. Please see the attached BG-5 Form.
VIII.4.
John G. Carlisle Elementary Chiller and VFD Emergency Replacement
Mr. Eric Neff, Director of Personnel
John G. Carlisle Elementary has had the chiller fail and 2 VFD's (variable frequency drives) impacting the ability to circulate the air in the building. We are asking the BOE the following:
- The BOE to designate the complete replacement of the 20 year old chiller and VFD’s as an emergency project
- Request permission from the BOE to begin the BG1 process
EXCERPT FOR 702 KAR 4:160
(6) If an emergency occurs, impacting an activity for which a BG-1 Form is required:
(a) The superintendent shall:
1. Proceed with corrective actions, as needed;
2. Notify the department of the emergency and request approval to continue with the plans and corrective action;
3. Advise the board to declare an emergency in accordance with the district’s officially adopted procurement method under KRS 424.260 or 45A.380; and
4. Submit to the department:
a. BG-1 Form; and
b. The board order declaring the emergency; and
(b) The department shall process the emergency BG-1 Form request within seven (7) calendar days of receipt.
- Approve the BG1 for the chiller and VFD emergency project
IX.
Addendum Agenda (Action Possible)
X.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XI.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XII.
Upcoming Events
Mr. Alvin Garrison, Superintendent
October 7 ~ Budget Committee Meeting, 2:30 - 4 p.m, in the Boardroom
October 8 ~ Term 1 Midterm Reports go home and posted to the parent portal
October 9 ~ NKEA Day, Schools Closed
October 12 ~ PD Day #2, Schools Closed
October 21 ~ Budget Committee Meeting, 2:30 - 4 p.m., in the Boardroom
October 22 ~ Regular Board Meeting, 5 p.m., via video teleconferencing
October 23 ~ Term 1 ends
October 30 ~ Term 1 Report Cards go home and posted to the parent portal
November 4 ~ Budget Committee Meeting, 2:30 - 4 p.m., in the Boardroom
November 5 ~ Regular Board Meeting, 5 p.m., via video teleconferencing
November 18 ~ Budget Committee Meeting, 2:30 - 4 p.m., in the Boardroom
November 19 ~ Regular Board Meeting, 5 p.m., via video teleconferencing
December 2 ~ Budget Committee Meeting, 2:30 - 4 p.m., in the Boardroom
December 4-5 ~ KSBA's 2020 Winter Symposium, Louisville Marriott Downtown
December 16~ Budget Committee Meeting, 2:30 - 4 p.m., in the Boardroom
Visit our District App for upcoming Athletic events and our website for District apparel online store.
XIII.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XIV.
Adjournment
Mr. Tom Wherry, Board Chair
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