The personnel actions listed on the exhibit have taken place since the board meeting of July 23, 2020.

Pursuant to 702 KAR 1:170, Kentucky school districts are required to review the Data Security and Breach Notification Best Practice Guide prior to August 31 of each year.  CIPS Policy 01.61 Records Management and CIPS Procedure 01.61 AP. 11 Notice of Security Breach and Investigation Procedures have been amended to reflect this change.

Budget Narrative for July FY2021 monthly financial statement:

1. General fund (fund 1) – as of 7/31/20, revenue received of 8.8 million with expenses of 1.5 million. 

2. Special revenue (fund 2) – as of 7/31/20, revenue received of $290,000 with expenses of $215,000.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 7/31/20, revenue received of $163,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 7/31/20, revenue received of $296,000 with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 7/31/20, revenue received of 3.7 million with expenses of $19,000.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 7/31/20, revenue received of $0 with expenses of $245,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 7/31/20, revenue received of $0 with expenses of $0.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 7/31/20, revenue received of $1,078,000 with expenses of $35,000. 

   NOTE: fund 1 and fund 2 aren’t balanced in MUNIS as of July 31, 2020.  Budgets are being worked on during the summer.

   Completed 8/4/20 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Each Year the Board of Education is required to adopt the tax rate for the fiscal year and submit adopted rate(s) to the State of Kentucky as well as the county clerk for distribution of tax bills.  The Compensating Tax Rate is being recommended and is being adopted using the provision of House Bill 44 which requires no public hearing.

The 4% increase general fund tax rate for 2020-2021 is 110.1 cents on real property with a 0.2 exoneration for a grand total of 110.3 cents and 110.3 cents on personal property with a 0.2 exoneration for a grand total of 110.5 cents and is expected to produce $18,208,550.  If all calculated revenues are received this will be an increase of $1,482,193.  Revenue received in excess of last year’s revenue will be allocated to meet current operating expenses of the General Fund. 

The compensating rate for 2020-2021 is 105.9 cents on real property with a 0.2 exoneration for a grand total of 106.1 cents and 107.9 cents on personal property with a 0.2 exoneration for a grand total of 108.1 cents and is expected to produce $17,541,516.  All rates are per $100 valuation. 

The Motor Vehicle Tax Levy for FY 2020-2021 is 85.9 cents per $100 valuation. 

Attached are the reporting forms from the State of Kentucky and the calculation of the proposed tax rates.

Katherine Gilmore has been recommended as an Emergency Certified Full Time Teacher.

Ms. Gilmore holds out of state certification.

Kayla Gibson has been recommended as an Emergency Certified Full Time Teacher.

Ms. Gibson is a new graduate, has not been able to complete Praxis testing due to Covid-19.

Michael French has been recommended as an Emergency Full time Teacher.

Mr. French holds certification in Ohio, has not taken KY Praxis due to Covid-19.

In order to meet the Individual Education Plan (IEPs) for some students, it is necessary to contract with an outside agency to provide occupational and physical therapies as outlined in students IEPs. Attached is the contract with A Step Ahead Pediatric Therapy for the 2020-2021 school year.

In order to meet Individualized Education Plans (IEPs) for some students, it is necessary to contract with an outside agency to provide orientation and mobility services not to exceed fifty hours for the 2020-2021 school year. The attached contract from Movin'Om outlines those services for the 2020-2021 school year. 

Pursuant to CIPS Policy 01.11, Schools, employees, and school-related groups who are applying for grants on behalf of the District or District schools shall send a copy of the completed application to the Superintendent/designee, who shall present the application to the Board with a recommendation for approval or disapproval. 

GEAR UP

GEAR UP Kentucky is a competitive federal grant program designed to increase the college-going rate. In 2018, the Council was awarded a seven-year, $24.5 million grant to serve at least 10,000 middle and high school students in at least 10 school districts. This is the fourth GEAR UP state grant for Kentucky that has been administered through the Kentucky Council on Postsecondary Education.

How GEAR UP works in schools

GEAR UP Kentucky will be working with 12 school districts, as well as their students and families and surrounding communities, to research, identify and test strategies for reproducing a sustainable college-going culture. For the cycle of the grant, 2018-2025, the schools are

• Bath County
• Bourbon County
• Bracken County
• Covington Independent
• Fleming County
• Frankfort Independent
• Marion County
• Mason County
• Mercer County
• Paris Independent
• Pendleton County
• Robertson County

Services are aligned to the Four Pillars of Student Success, a theoretical framework used to engage, develop and mobilize students and their key influencers in pursuit of student success. 

1. Self: Curriculum; advising and assessments; campus experiences; and leadership development.
2. Family: Curriculum; advising and support; campus experiences; and leadership development.
3. Institution: Technology and assessments; peer learning community; professional development; and leadership development.
4. Community: Communication campaign; statewide institute; partnership development; and leadership development. 

This grant provides a person to do career counseling to both middle and high school students as well as giving the students an opportunity to visit different college campuses during their middle and high school years.  

The following is the scope of work and change order pricing for replacing the deteriorated roof top electrical lines for the two units on the Southeast corner of the roof. Electric is currently exposed.

• Imbus Roofing will cut out an 8” x 8” piece out of the roof and metal deck.

• Seco Electric will install a junction box under the deck to connect the two lines and new conduit. New lines and flex conduit will be run through the roof to the two exhaust units per letter.

• Imbus Roofing will plate over the deck opening and cut around new lines.  Penetrations will be flashed 

The total cost for this Change Order work is $1,165.00.

The following is the scope of work and change order pricing for replacing loose bricks and deteriorated sealant related to the roof work.

• All scope of work will be performed by American Façade. See their quote for reference.

• Work includes replacing dislodged bricks and expansion joint sealant revealed during roof removal. 

The total cost for this change order work is: $4,985.00.

Employee #6359 has requested a leave of absence for the 2020-2021 school year to stay home and protect her child from Covid-19.  She fears for her daughter's safety since her daycare does not mandate masks or social distancing.

Christina LaCalameto has been recommended as an Emergency Certified Full-Time Teacher.

Initially, a shipment of 1,050 iPads were to be delivered during the second week of August.  On July 29, 2020, we received information that our iPads would not be in until late September or early October.  To eliminate the potential gap in service, we reached out to Blair Technology.  Blair Technology has agreed to rent us 700 used computer devices at $30.00 per month.  The total cost per month is $21,000.00.   

In an effort to screen all students and staff upon arrival for symptoms of COVID-19 in a timely manner, the Costar 3210HD Thermal Camera series is a state-of-the-art thermographic system boasting both optical and thermal images.  It is non-contact temperature screening that will capture multiple individuals at once (up to 30 at a time).  This feature allows for the efficient flow of traffic and avoiding waiting in lines or non-social distancing environments.

https://drive.google.com/drive/folders/1Z-TkLwW9FanSgZIkdW7Eo37TjkYsAUer

https://drive.google.com/drive/folders/1Z-TkLwW9FanSgZIkdW7Eo37TjkYsAUer

Tom Wherry, board chair, has requested a review of the School Based Decision Making Council Questions for the 2020-2021 board meetings. These questions touch on subjects including; PLC Collaboration, Teacher Retention, Professional Development, Behavior Issues, Curriculum Development and Technology . The questions will be submitted to the Principals to prepare for their school presentations at their designated board meetings.

Pursuant to KRS 61.810 (1) the Board may go into executive session.