Ms. Sarah Flerlage, Board vice-chair, requests to amend the agenda to add Reopening Options for 2020-2021 School Year under Addendum agenda. Mary Ann Stewart, Board attorney, requested to move; Executive Session after Roll Call, move item #19 Edgenuity Quotes, #20 Boundary Agreement with Kenton County Schools and Property Owner, NKUF Properties 5, LLC and Addendum item #22, Reopening Options for 2020-2021 School Year before Informational items.

Pursuant to KRS 61.810 (1) (c), discussion of proposed or pending litigation affecting the School District

Odysseyware is an online curriculum created for teachers and students in grades K-5.  The program contains units of lessons that have been aligned with the Kentucky Academic Standards. This program is owned by the same company that provides our 6-12^th graders with Edgenuity.

Odysseyware is a learning management system (LMS) that can provide administrators, teachers, and students with powerful learning tools that can be used while in person or virtually.  Students can use Odysseyware to access lessons and assignments at home during possible virtual learning, but also can use this system to experience a blended learning in our in-person school environment.  Odysseyware provides real-time grading within the program which is a time-saver for teachers.  This data can be monitored at the school level as well as at the district level. 

Odysseyware’s core subjects include math, history and geography, science and language arts. A text-to-speech function is provided in the program for auditory learners and Odysseyware’s translation capabilities is a strong resource for ELL programs. Odysseyware can be customized by teachers in order to match units in this program with our district’s current curriculum in progress.  Odysseyware provides multiple venues for professional development at the beginning of your purchase and continues to support schools and teachers throughout the partnership. 

The quote for Odysseyware is attached.

This is an action item brought by the Board Attorney, Mary Ann Stewart, who recommends that the Board approve the agreement.  The agreement will clarify and establish the District’s boundaries for a pending development and will ensure that the District receives PILOT payments and future tax revenues from the parcel which per this Agreement is established to lie within the boundaries of the Covington Independent Public School District.

Due to the COVID-19 pandemic, the Covington Board of Education will discuss and adopt a Reopening Plan for the 2020-2021 School Year. There are three options to discuss and vote on. Option 1, is a hybrid model where students will do a five week soft launch on a rotating A and B schedule, Monday thru Friday. Option 2, is a full virtual non-traditional model, Monday through Friday. Option 3, is full in-person, Monday through Friday.

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

These policy amendments were reviewed by district departments.

This is the first reading for these policy amendments, final reading will be on August 13, 2020 Regular Board meeting.

The CO/Extra-Curricular Supplemental Contracts were suspended per the direction of Superintendent Garrison. The KHSAA has provided specific guidelines for Fall Sports to begin practice.  Contracts have been provided to the coaches based upon the payment terms below due to the uncertainties of COVID-19.

CO/Extra-Curricular Supplemental Contract Payment terms for 2020-2021 related to COVID-19:

July 1- August 10

Pay #1 (if your sport is cancelled within these dates: 1/3 of the full contract)
Payment will be on August 28

August 11- September 18     

Pay #2 (If your sport is cancelled within these dates: 2/3 of the full contract)
Payment will be on October 15 

September 21- November 3   

Pay #3 (If your sport is cancelled within these dates: 100% of the full contract)
Payment will be on November 30

The attached Contract for Transportation Services for Covington Independent Public Schools July 31, 2020, through August 1, 2021, is for board review. The contract includes; purpose, contract term, compensation, Holmes High School services, student pass program and schedule.

Dave Hartman, Assistant Principal at Holmes High School and Ken Kippenbrock, Director of Pupil Personnel both reviewed the contract and approved for signature.

The personnel actions listed on the exhibit have taken place since the board meeting of June 25, 2020.

Budget Narrative for June FY2020 monthly financial statement:

1. General fund (fund 1) – as of 6/30/20, revenue received of 42.6 million with expenses of 35.7 million. 

2. Special revenue (fund 2) – as of 6/30/20, revenue received of 7.7 million with expenses of 8.5 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 6/30/20, revenue received of $325,685 with expenses of $325,685.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 6/30/20, revenue received of 1.4 million with expenses of $998,000.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 6/30/20, revenue received of $1,078,000 with expenses of $1,124,000.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 6/30/20, revenue received of 1 million with expenses of 1 million.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 6/30/20, revenue received of $347,000 with expenses of $350,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 6/30/20, revenue received of 3.9 million with expenses of 2.8 million. 

    

   Completed 7/1/20 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Unused ending balances may be carried over upon petition by the Site Based Council to the local Board of Education per KRS160.345.  The limit of what can be carryover is 5% of the original site based allocation.  The amount requested to carryover is $24,073 usually (see attached detail spreadsheet).

The District is requesting a waiver so that the schools receive their full amount of carryover for FY20 due to COVID-19.  The amount requested is $134,384.95.

Samuel Garvey has been recommended as an Emergency Certified Full-Time Teacher.

Mr. Garvey will be teaching Science at TLC in Grades 9-12 under a Temporary Provisional Certificate.  Emergency certification is being requested for Middle Grades Science, Grades 5-9.  This will allow him to teach Science to all students at TLC.

Wade Cooper has been recommended as an Emergency Certified Full-Time Teacher. 

Mr. Cooper holds out of state teaching certification and will be scheduling the Praxis to gain KY certification.

Kiyah Brown has been recommended as an Emergency Certified Full-Time Teacher. 

Ms. Brown holds out of state teaching certification and will be scheduling the Praxis to gain KY certification.

Donna Woods has been recommended as an Emergency Certified Full-Time Teacher.

Emergency certification in Learning and Behavior Disorders is being requested for Ms. Woods.  She currently holds certification in English and Communications, Grades 5-9.

Under KRS 158.115:  A County may opt to provide transportation for all students within its jurisdiction by means of contracting with the local public school district.  For Covington students, the Fiscal Court has to contract with our District because Kenton County School District cannot transport within our boundaries.  Under this contract, Covington Schools merely provides the transportation, if needed, and then Kenton County Fiscal Court reimburses the District the costs from its general funds.

The Director of Technology, Mr. Jamarcus White and Assistant Superintendent, Mr. Scott Alter determined that there were four major focus points when considering the plan for technology for Covington Independent Public Schools for the 2020-2021 school year. Access & Connectivity, Assessment, Security, and Professional Development. These four major points will help Covington Independent Public Schools insure student achievement and academic growth regardless if they are physically in school or participating virtually.

The proposed contract authorizes Covington Independent Public Schools to be reimbursed for the staff members and services for the 2020-2021 by Covington Partners as outlined in the contract.

The Nutrition Services Department continues to look for ways to enhance our meal and snack programs.  The USDA's Fresh Fruit and Vegetable Program is designed to create healthier school environments by providing healthier food choices, expanding the variety of fruits and vegetables children experience, and increasing children's overall fruit and vegetable consumption. We are seeking the Board’s permission to apply for this grant for all 5 elementary schools.  Each grant will be approximately $20,000-$35,000 for the upcoming school year.  If awarded, this will allow us to provide extra fresh fruits and vegetables at least three times a week at each school.

This contract is for Safe Crisis Management training for all schools’ Core Team members.  By law, each school must have a Core Team trained in de-escalation  and safe physical intervention practices.  JKM has provided this training for us for the past several years.  In order to conduct this training as safely as possible, following specific health practices, the number of people allowed to attend each day is limited.  Therefore, we added two training days in order to accommodate all our schools’ team members. 

Title funds will be used to cover the costs of this contract.  No General Fund monies will be used.

August 13 ~ Regular Board Meeting, 5 p.m., location TBA

August 21 ~ Opening Day for Staff

August 24 ~ PD Day #1, Schools Closed

August 25 - 31 ~ Staff Report/Equivalency Days, Schools Closed

August 27 ~ Regular Board Meeting, 5 p.m., location TBA

September 1 ~ First Day for Students

September 7 ~ Holiday #1, Schools and Office closed