Covington Independent
March 26, 2020 5:00 PM
Covington Board of Education
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Informational Items (Action Possible)
V.1. Personnel Actions
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of February 27, 2020.

V.2. District 2020-2021 Professional Development Plan
Scott Alter
Rationale

Covington teachers are being provided a wide array of professional development this summer. Our new teachers will participate in a one day institute to build their skill level in the major initiatives taking place in all classrooms throughout the district. Other professional development will revolve around curriculum as CIPS continues this process into 2020-2021 school year. Additionally, each school has prepared training to meet the individual needs of their location.

Google Tools are used to develop individual professional development plans for instructional staff. An online platform allows for a paperless registration process for all district professional development. Instructional staff will have online access to an up to date data base which details current professional development hours and upcoming course offerings.  All job embedded professional development will be included throughout the year, giving detailed information on training received by all instructional staff.

VI. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VI.1. Monthly Financials ~ February
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for February FY2020 monthly financial statement:

 

  1. General fund (fund 1) – as of 2/29/20, revenue received of 35.8 million with expenses of 22.6 million. 

  2. Special revenue (fund 2) – as of 2/29/20, revenue received of 4.8 million with expenses of 5.2 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

  3. Capital outlay (fund 310) - as of 2/29/20, revenue received of $162,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

  4. Building fund (fund 320) - as of 2/29/20, revenue received of 1.1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

  5. Construction fund (fund 360) - as of 2/29/20, revenue received of $1,092,000 with expenses of $879,000.  This fund is used to pay for the district’s construction projects. 

  6. Debt Service fund (fund 400) – as of 2/29/20, revenue received of $0 with expenses of $515,000.  See detailed explanation under capital outlay and building fund.

  7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 2/29/20, revenue received of $350,000 with expenses of $213,000.  Revenue comes in throughout the fiscal year.

  8. Food service fund (fund 51) – as of 2/29/20, revenue received of 3 million with expenses of 1.8 million. 

     

     

    Completed 3/2/20 by Annette Burtschy

 

VI.2. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

VII. Consent Agenda
VII.1. Approval of Minutes ~ March 12, 2020 Regular Meeting
VIII. Individual Approval Agenda Items
VIII.1. BG 20-217 Roofing Projects
Mr. Eric Neff, Daniel Imbus, Ralph Cooper
Rationale

The Imbus Roofing Company, selected company, has completed roofing projects for CIPS for the past 25 years and are very familiar with our facilities. They are going to provide 30 year warranties for these overdue roof projects. CIPS has spent over $54,000 the last 3 years to maintain these current roofs with band aid repairs.  

Imbus Roofing is a member of  KY Purchasing Cooperative. KPC provides pre-bid transparent pricing. CIPS has used KPC for several projects over the last 5 years; Title I Roof, Energy Savings Contract, and Central Office tuck pointing to name a few.  

Established in 2002, KPC is a joint effort of six of the educational service cooperatives located across Kentucky.
KPC members are primarily public schools located in the Commonwealth of Kentucky. These members look to us to provide the best value in purchasing while meeting the legal requirements of the Kentucky model procurement code (KRS 45A.345 to 45A.460). Thru the power of group purchasing, KPC members often benefit from lower pricing on items they would already purchase.

Using KPC and selecting Imbus Roofing will allow CIPS District to begin the roofing projects at a quicker pace(limited KDE paperwork) and A & E cost saving fees. 

LOCATIONS:

  • Instructional Support
  • James E Biggs Early Childhood Center
  • Latonia Elementary
  • Sixth District Elementary
  • Glenn O Swing Elementary
  • Holmes Connector

 


VIII.2. No Kid Hungry Emergency Relief Grant
Ms. Taryn Stewart, Director of Nutrition Services
Rationale

In light of the coronavirus, Covington Independent Public Schools is invited to apply for a No Kid Hungry Emergency Relief grant of up to $50,000 to support our programs for kids and families with meals and resources.

 

IX. Addendum Agenda (Action Possible)
X. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XI. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

April 6 - 10 ~ Spring Break, Schools closed

May 16 ~ 2020 Athletic Hall of Fame Induction Ceremony, Radisson Riverfront @ 6 p.m. 

June 2 ~ Deadline to apply to run for School Board


 

XIII. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XIV. Adjournment
Mr. Tom Wherry, Board Chair