Request to amend the agenda to move the Addendum Items #11 TANK Proposed Change, #12 Development at Pike Street and Madison Avenue and #13 Board Certified Behavior Analyst Contract prior to the Informational Items.

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

Members of the Covington Education Association will provide and update to the Board. 

Covington Board of Education and the Department reached an Agreement in January, 2017.

Agreement required the district to ensure that schools have processes in place to effectively meet students’ behavioral needs. 

Reports are submitted annually to the Department and feedback is provided to the district on next steps.

Major Components

1. Implementation of a comprehensive positive behavior supports process.

   We accomplish this through:

   • district level training sessions on the Safe & Civil Schools Foundations model, with training provided by Susan Isaacs
   • CHAMPS classroom management system at all schools
   • additional training and support for schools as needs are identified
2. Regular behavior data analysis

   We accomplish this through:

   • monthly data meeting with each school team and district staff
   • monthly Student Support Team meeting with each school team and district staff to review individual student support plans and data
3. District level monitoring

           We accomplish this through:

• completion of tasks on a monthly monitoring document
• follow-up emails and meetings with district staff as needed

Pursuant to KRS 160.345 (8) section 2.  The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.

The personnel actions listed on the exhibit have taken place since the board meeting of January 23, 2020.

Budget Narrative for January FY2020 monthly financial statement:

1. General fund (fund 1) – as of 1/31/20, revenue received of 33.9 million with expenses of 19.5 million. 

2. Special revenue (fund 2) – as of 1/31/20, revenue received of 4 million with expenses of 4.4 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 1/31/20, revenue received of $162,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 1/31/20, revenue received of 1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 1/31/20, revenue received of $1,092,000 with expenses of $800,000.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 1/31/20, revenue received of $0 with expenses of $496,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/20, revenue received of $317,000 with expenses of $179,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 1/31/20, revenue received of 2.6 million with expenses of 1.5 million. 

   Completed 2/3/20 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting approval for a Book Fair to promote family literacy.

The 2020-2021 Student Calendar was approved by the elected Calendar Committee unanimously on January 23, 2020.

Calendar contains:

• 167 Instructional Days
• 4 Professional Development Days
• 4 Holidays
• 1 Opening Day
• 1 Closing Day
• 8 Teacher Equivalency Days
• 185 Teacher Days
• 6 Possible Make-up Days (if required)

The 2020-2021 School Calendar was presented to the Board of Education as an informational item on February 13, 2020 and was suggested by the Board of Education to add closing day and equivalency days in June.

• June 1, 2021                   Closing day for Staff, Schools Closed (Possible Make-up day)
• June 2-3, 2021                Equivalency Days (Possible Make-up day)
• June 4-11, 2021              Possible Make-up days only if required

The Calendar Committee is requesting approval by the Board of Education for the 2020-2021 School Calendar.

Mr. Rob Norris, Gateway Supply Chain Instructor will present to the Board the proposed route changes for TANK that has a significant impact on all River City students including Holmes High School. 

Attorney James Parsons will present for the Board’s review a new $20 million mixed-use development, consisting of mixed business uses, to be located at Pike and Madison.  The developer is requesting that the Board of Education enter into an Agreement in Lieu of Taxes in order to facilitate the developer’s financing of the project. 

The attached contract is for the services of a Board Certified Behavior Analyst (BCBA) from Bluegrass Behavioral Health.  This will assist schools in addressing significant student behavior, particularly those students for whom our existing school services are not meeting.  No General Fund dollars will be used for this contract.  Funds from the Violence Prevention Grant (partnership with Erlanger Schools) will cover this contract in its entirety.

February 28 ~ Term 3 ends 

March 3 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

March 10 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

March 12 ~ Board Meeting, 6 p.m. @ John G. Carlisle Elementary

March 17 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

March 20 ~ PD Day #3, Schools Closed

March 24 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

March 25 ~ Kindergarten Open House, 4 p.m. - 6 p.m. @ All Elementary Schools

March 26 ~ Board Meeting, 5 p.m. @ CO

March 31 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

March 20 ~ Professional Development Day #2, Schools Closed

April 3 ~ Term 4 Mid Terms go home and posted to the Parent Portal

April 6 - 10 ~ Spring Break, Schools closed

April 7 ~ NO Budget Committee Meeting

April 14 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

April 21 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office

April 4-6 ~ NSBA Annual Conference, Chicago 

May 5-27 ~ Testing Window

Download the Covington Independent Schools District app for athletic events.

Pursuant to KRS 61.810 (1) the Board may go into executive session.