I.
Call to Order
Mr. Tom Wherry, Board Chair
II.
Roll Call
Mr. Tom Wherry, Board Chair
III.
Amend the Agenda
Mr. Tom Wherry, Board Chair
Request to amend the agenda to move the Addendum Items #11 TANK Proposed Change, #12 Development at Pike Street and Madison Avenue and #13 Board Certified Behavior Analyst Contract prior to the Informational Items.
IV.
Pledge of Allegiance
Mr. Tom Wherry, Board Chair
V.
Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
VI.
Public Input
Mr. Tom Wherry, Board Chair
This is an opportunity for the community to provide input and comments on district business.
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.
VII.
District Recognition and Presentations
Board Member
VIII.
Informational Items (Action Possible)
VIII.1.
Covington Education Association (CEA) Update
Ms. Sarah Chambliss, Teacher CEA Member and Ms. Deb Winkler, CEA President
Members of the Covington Education Association will provide and update to the Board.
VIII.2.
Department of Justice Agreement Update
Mr. Mike Reichert, Director of Behavior Supports
Covington Board of Education and the Department reached an Agreement in January, 2017.
Agreement required the district to ensure that schools have processes in place to effectively meet students’ behavioral needs.
Reports are submitted annually to the Department and feedback is provided to the district on next steps.
Major Components
- Implementation of a comprehensive positive behavior supports process.
We accomplish this through:
- district level training sessions on the Safe & Civil Schools Foundations model, with training provided by Susan Isaacs
- CHAMPS classroom management system at all schools
- additional training and support for schools as needs are identified
- Regular behavior data analysis
We accomplish this through:
- monthly data meeting with each school team and district staff
- monthly Student Support Team meeting with each school team and district staff to review individual student support plans and data
- District level monitoring
We accomplish this through:
- completion of tasks on a monthly monitoring document
- follow-up emails and meetings with district staff as needed
VIII.3.
Tentative SBDM Staffing Allocation for 2020-2021 School Year
Mr.Bill Grein, District Assessment Coordinator
Pursuant to KRS 160.345 (8) section 2. The local school district shall provide notice to school councils of a tentative allocation by March 1 and notice of an updated allocation by May 1 of each year for the funds and positions identified in Section 4, 5, 6, and 8 of this administration regulation for the next budget year in accordance with the administrative regulation.
VIII.4.
Personnel Actions
Mr. Eric Neff, Director of Personnel
The personnel actions listed on the exhibit have taken place since the board meeting of January 23, 2020.
IX.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1.
Monthly Financials ~ January
Ms. Annette Burtschy, Director of Finance
Budget Narrative for January FY2020 monthly financial statement:
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General fund (fund 1) – as of 1/31/20, revenue received of 33.9 million with expenses of 19.5 million.
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Special revenue (fund 2) – as of 1/31/20, revenue received of 4 million with expenses of 4.4 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
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Capital outlay (fund 310) - as of 1/31/20, revenue received of $162,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
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Building fund (fund 320) - as of 1/31/20, revenue received of 1 million with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
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Construction fund (fund 360) - as of 1/31/20, revenue received of $1,092,000 with expenses of $800,000. This fund is used to pay for the district’s construction projects.
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Debt Service fund (fund 400) – as of 1/31/20, revenue received of $0 with expenses of $496,000. See detailed explanation under capital outlay and building fund.
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Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 1/31/20, revenue received of $317,000 with expenses of $179,000. Revenue comes in throughout the fiscal year.
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Food service fund (fund 51) – as of 1/31/20, revenue received of 2.6 million with expenses of 1.5 million.
Completed 2/3/20 by Annette Burtschy
IX.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
X.
Consent Agenda
X.1.
Fundraiser Request ~ Latonia Elementary Book Fair
Ms. Joann James, Principal
Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting approval for a Book Fair to promote family literacy.
X.2.
Approval of Minutes ~ February 5, 2020 Special Meeting
X.3.
Approval of Minutes ~ February 13, 2020 Regular Meeting
XI.
Individual Approval Agenda Items
XI.1.
2020-2021 School Calendar
Mr.Ken Kippenbrock, Director of Pupil Personnel
The 2020-2021 Student Calendar was approved by the elected Calendar Committee unanimously on January 23, 2020.
Calendar contains:
- 167 Instructional Days
- 4 Professional Development Days
- 4 Holidays
- 1 Opening Day
- 1 Closing Day
- 8 Teacher Equivalency Days
- 185 Teacher Days
- 6 Possible Make-up Days (if required)
The 2020-2021 School Calendar was presented to the Board of Education as an informational item on February 13, 2020 and was suggested by the Board of Education to add closing day and equivalency days in June.
- June 1, 2021 Closing day for Staff, Schools Closed (Possible Make-up day)
- June 2-3, 2021 Equivalency Days (Possible Make-up day)
- June 4-11, 2021 Possible Make-up days only if required
*Note: Closing day and last 2 Equivalency days will immediately follow last day of school for students.
The Calendar Committee is requesting approval by the Board of Education for the 2020-2021 School Calendar.
XII.
Addendum Agenda (Action Possible)
XII.1.
TANK Proposed Route Change
Mr. Rob Norris, Gateway Supply Chain Instructor
Mr. Rob Norris, Gateway Supply Chain Instructor will present to the Board the proposed route changes for TANK that has a significant impact on all River City students including Holmes High School.
XII.2.
Development at Pike Street and Madison Avenue
Mr. Jim Parson, Attorney
Attorney James Parsons will present for the Board’s review a new $20 million mixed-use development, consisting of mixed business uses, to be located at Pike and Madison. The developer is requesting that the Board of Education enter into an Agreement in Lieu of Taxes in order to facilitate the developer’s financing of the project.
XII.3.
Board Certified Behavior Analyst Contract
Dr. Janice Wilkerson, Assistant Superintendent
The attached contract is for the services of a Board Certified Behavior Analyst (BCBA) from Bluegrass Behavioral Health. This will assist schools in addressing significant student behavior, particularly those students for whom our existing school services are not meeting. No General Fund dollars will be used for this contract. Funds from the Violence Prevention Grant (partnership with Erlanger Schools) will cover this contract in its entirety.
XIII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XV.
Upcoming Events
Mr. Alvin Garrison, Superintendent
February 28 ~ Term 3 ends
March 3 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
March 10 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
March 12 ~ Board Meeting, 6 p.m. @ John G. Carlisle Elementary
March 17 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
March 20 ~ PD Day #3, Schools Closed
March 24 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
March 25 ~ Kindergarten Open House, 4 p.m. - 6 p.m. @ All Elementary Schools
March 26 ~ Board Meeting, 5 p.m. @ CO
March 31 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
March 20 ~ Professional Development Day #2, Schools Closed
April 3 ~ Term 4 Mid Terms go home and posted to the Parent Portal
April 6 - 10 ~ Spring Break, Schools closed
April 7 ~ NO Budget Committee Meeting
April 14 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
April 21 ~ Budget Committee Meeting, 2:30 p.m. - 4 p.m. @ Central Office
April 4-6 ~ NSBA Annual Conference, Chicago
May 5-27 ~ Testing Window
Download the Covington Independent Schools District app for athletic events.
XVI.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVII.
Adjournment
Mr. Tom Wherry, Board Chair
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