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I.
Call to Order
Mr. Tom Wherry, Board Chair
II.
Roll Call
Mr. Tom Wherry, Board Chair
III.
Amend the Agenda
Request to amend the agenda to remove items #6, CIPS Audit Report Fiscal Year 2019 and #7, 2020 Budget Charts and Spreadsheet Format
IV.
Pledge of Allegiance
Mr. Tom Wherry, Board Chair
V.
Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
VI.
Public Input
Mr. Tom Wherry, Board Chair
This is an opportunity for the community to provide input and comments on district business.
Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.
VII.
District Recognition and Presentations
Board Member
VII.1.
Latonia Elementary Students of the Month
Ms. Joan James, Principal
VII.2.
Certified Employee of the Month ~ Mr. Bob Runyan
Mr. Jerry Avery, Board Member
VII.3.
Classified Employee of the Month ~ Ms. Judy Walz
Ms. Glenda Huff, Board Member
VII.4.
Volunteer of the Month ~ Ms. Amanda Sorrell
Ms. Sarah Flerlage, Board Member
VIII.
Informational Items (Action Possible)
VIII.1.
Latonia Elementary Annual Update
Ms. Joann James, Principal
Latonia Elementary School's administration and staff will report to the Board their annual update.
VIII.2.
Personnel Actions
Mr. Eric Neff, Director of Personnel
The personnel actions listed on the exhibit have taken place since the board meeting of November 21, 2019.
VIII.3.
Monthly Attendance ~ Third Month
Mr. Ken Kippenbrock, Director of Pupil Personnel
This is a monthly agenda item used to keep the Board and Administration up to date on attendance and enrollment figures. This report contains the membership and percentage of attendance for students by school and compares the current year’s enrollment figures with those from previous school years.
IX.
Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
IX.1.
Monthly Financials ~ November
Ms. Annette Burtschy, Director of Finance
Budget Narrative for November FY2020 monthly financial statement:
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General fund (fund 1) – as of 11/30/19, revenue received of 29.8 million with expenses of 13.3 million.
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Special revenue (fund 2) – as of 11/30/19, revenue received of 2.9 million with expenses of 3 million. Many grants in fund 2 are on a reimbursement basis. Money is requested after the expenses have occurred. There is a delay on receiving fund 2 revenue.
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Capital outlay (fund 310) - as of 11/30/19, revenue received of $162,000 with expenses of $0. The state does not provide all the capital outlay funding until the end of the fiscal year. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year.
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Building fund (fund 320) - as of 11/30/19, revenue received of 1 million with expenses of $0. This fund is used to pay the district’s bond payments. Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE). Money will be transferred out of building fund into the debt service fund throughout the fiscal year.
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Construction fund (fund 360) - as of 11/30/19, revenue received of $1,092,000 with expenses of $622,000. This fund is used to pay for the district’s construction projects.
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Debt Service fund (fund 400) – as of 11/30/19, revenue received of $0 with expenses of $289,000. See detailed explanation under capital outlay and building fund.
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Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 11/30/19, revenue received of $275,000 with expenses of $108,000. Revenue comes in throughout the fiscal year.
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Food service fund (fund 51) – as of 11/30/19, revenue received of 2.1 million with expenses of 1 million.
Completed 12/2/19 by Annette Burtschy
IX.2.
Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.
X.
Consent Agenda
X.1.
Approval of Minutes ~ November 21, 2019 Regular Meeting
XI.
Individual Approval Agenda Items
XII.
Addendum Agenda (Action Possible)
XIII.
Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIV.
Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XV.
Upcoming Events
Mr. Alvin Garrison, Superintendent
December 20 ~ Term 2 ends
December 23 ~ January 3 ~ Winter Break
January 2 ~ Special/Organizational Meeting, Covington Board of Education @ 5 p.m.
January 6 ~ Term 3 begins
January 8 ~ Term 2 Report Cards go home and posted to the parent portal
January 20 ~ Schools and Offices Closed, Holiday #3, MLK Jr Day
January 21 ~ Board Member Recognition Night, Half Time, Varsity Boys Game, 7:30 p.m.
January 31 ~ Term 3 Mid Terms go home and posted to the parent portal
XVI.
Executive Session
Pursuant to KRS 61.810 (1) the Board may go into executive session.
XVII.
Adjournment
Mr. Tom Wherry, Board Chair
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