Mr. Tom Wherry, Board Chair requested to amend the agenda to rescind item #9, Emergency Full-Time Certified Teacher, Ms. Terry DeRonde. The Emergency Full-Time Certification is no longer needed at Ninth District Elementary, the position will be filled by a certified teacher. 

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

Mr. Rico Rice, President of Rice Education Consulting, will present to the Board the outcome of the Kings Leadership Program he conducted with our high school students in June of 2019. 

Mr. Bill Grein, District Assessment Coordinator will present the 2018-19 High School ACT data. 

The first set of data on the chart is the Holmes High School ACT Profile Report for 11th Graders.  All eleventh graders in the state are required to take the ACT in March of their Junior year.  The last five years of data is being presented.  It compares the Holmes High School results to the state average in each subject tested along with the composite score.

The second set of data will be the Covington Independent School Districts ACT Senior Report.  The ACT Senior report reflects the last ACT a student takes prior to graduation.  The ACT is given at approved test sites in September, October, December, February, April, June, and July each year.  All Juniors take the test in March of their Junior year.  If a student takes the ACT multiple times, the last score is used in this report, not the students highest score.

The personnel actions listed on the exhibit have taken place since the board meeting of September 26, 2019.

Budget Narrative for September FY2020 monthly financial statement:

1. General fund (fund 1) – as of 9/30/19, revenue received of 13.8 million with expenses of 7 million. 

2. Special revenue (fund 2) – as of 9/30/19, revenue received of 1.3 million with expenses of 1.5 miliion.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 9/30/19, revenue received of $162,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 9/30/19, revenue received of $240,000 with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 9/30/19, revenue received of $1,092,000 with expenses of $103,000.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 9/30/19, revenue received of $0 with expenses of $287,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 9/30/19, revenue received of $236,000 with expenses of $48,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 9/30/19, revenue received of 1.4 million with expenses of $414,000. 

   Completed 10/1/19 by Annette Burtschy

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Ms. Terry DeRonde is recommended to receive Full-time Emergency Certification in Elementary Education at Ninth District Elementary. Ms. DeRonde is currently certified for Physical Education.

Group Name:  Kentucky Youth Assembly (KYA) - Holmes Middle School

Adviser Name:  Wesley Neal and Megan Morford

Dates: November 7-9

Location: Crowne Plaza Hotel, Louisville

Purpose of trip: To participate in KYA’s middle school assembly

Transportation mode: School Bus

Number of students attending: 12

Number of adults attending: 2

Breakdown of cost:

Registration, Hotel, Food: All costs except transportation are included in the costs through KYA. Students have applied for financial aid.  Covington Partners will pay the difference of what is not covered through the financial aid process

Transportation cost: $1,500, covered by Covington Education Foundation and Covington Partners 

Temp duty:  Wesley Neal, Megan Morford; Morford does not require a sub

In compliance with 703 KAR 5:280, Section 2, approval is requested for the LEA Notification of Non-Department Audit Team and Turnaround Team Forms that will designate the Kentucky Department of Education (KDE) as the chosen agency for audit and turnaround guidance for Ninth District Elementary School which was identified as a Comprehensive Improvement Support (CSI) School. KDE will be conducting a school audit that will provide guidance in the turnaround process.  Attached is the LEA Declaration Form that requires approval and signatures then submitted to KDE by November 1, 2019.

The Board is required to review and accept the Technology Activity Report (TAR) Annually. Signature Required. 

November 2 ~ NKY Branch, NAACP Freedom Fund Gala, NKU Ballroom @ 6 p.m. 

November 15 ~ Phenomenal Women Celebration, Madison Event Center @ 6:30 p.m.

November 22-23 ~ KSBA Winter Symposium, Marriott Louisville Downtown (new location)

February 21-23 ~ KSBA Annual Conference, Galt House Louisville

April 4-6 ~ NSBA Annual Conference, Chicago 

Pursuant to KRS 61.810 (1) the Board may go into executive session.