Request to move item #13, Performance Services Energy Savings Report for CIPS prior to Informational item #1, and remove item #14, Guaranteed Energy Savings from the agenda. 

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

Performance Services will present our annual savings report for our Guaranteed Energy Savings Contract (GESC). 

Staff and administrators from Ninth District Elementary, James E. Biggs Early Childhood, Holmes Middle School, Holmes High School, and Transformational Learning Center will present what they learned and how they are applying techniques from Model Schools Conference that was held this summer in Washington, D.C. In addition, staff from TLC and Ninth District will showcase their takeaways from Consultant, John Antonetti of Colleagues on Call, professional development that was held at the Life Learning Center in Covington in August. 

Director of Community Relations, Ms. Debra Vance will present her department's continuous improvement project.

The personnel actions listed on the exhibit have taken place since the board meeting of August 29, 2019.

The Board of Education is required to approve a close estimate Working Budget for all funds by   September 30^th of each year.   Each of the funds is balanced with anticipated expenditures equaling anticipated revenue.  Special Revenue includes all new projects for FY2020.  Building Fund, Capital Outlay Fund, Food Service Fund, Debt Service Fund, and Daycare Fund are also presented in this Working Budget.

Since the 9/12 informational meeting, the following revisions have been done to the budget:

1. General fund (fund 1) has been revised to reflect current salaries.  Some general fund staff at the deadline for the 9/12 informational meeting had estimated salaries.  The district has to wait for verification from other school districts before it is determined how much the person will make within our district.  Some of those verifications have come in and the budget now reflects the correct salary for some employees.

    

                  

Budget Narrative for August FY2020 monthly financial statement:

1. General fund (fund 1) – as of 8/31/19, revenue received of 12.6 million with expenses of 3.9 million. 

2. Special revenue (fund 2) – as of 8/31/19, revenue received of 1 million with expenses of $715,000.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 8/31/19, revenue received of $162,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 8/31/19, revenue received of $239,000 with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 8/31/19, revenue received of $1,092,000 with expenses of $38,000.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 8/31/19, revenue received of $0 with expenses of $129,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 per KDE) – as of 8/31/19, revenue received of $0 with expenses of $16,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 8/31/19, revenue received of $1,372,000 with expenses of $177,000. 

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or "Orders of the Treasurer" to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Pursuant to CIPS Policy 09.33 Fund Raising Activities, Board approval is required for all school-wide fundraising activities. Latonia Elementary is requesting approval for a Book Fair to promote family literacy. 

Boardworks is a downloadable resource that is straightforward and easy to access for all teachers. The program is not reliant on the internet for usage, and can be edited and personalized to seamlessly integrate with existing lesson plans. Built from individual state and Common Core State Standards, Boardworks resources comprehensively maps to curriculum and helps standardize teaching across all schools, district-wide. Boardworks is cost-effective, one-time payment for a lifetime site license. There is no subscription fee, and once installed on our network, it can be used on every computer and device in the district. 

Boardworks K-12 Education Suite's lifetime license, with a NKCES Consortium discount of 60%, quote is $24,186.00.

Request for shortened school days for two secondary students.

The first student is medically fragile and can only tolerate a partial day. 

The second student is a student with significant aggressive behaviors who has transitioned in from outside of the state and current IEP (Individualized Education Plan) is for a shortened day. The ARC plans to gradually increase time as behavior permits. 

Request for a shortened school week for an elementary student with disabilities.

This student hasn't been in a traditional school setting for over a year due to behaviors. The ARC has planned a gradual transition back to school starting with student attending two days a week and building time after meeting again on October 4, 2019

Per the request of the Covington Board Of Education, please review the highlighted extracurricular supplement recommendations. Increases for each position were based off of salary schedule data from surrounding districts and the salary study completed by Barnes Dennig.

The additional highlighted instructional supplements are request from building administration and new regulations/policies regarding the support of SB1, school safety and security additional responsibilities.  

Covington Independent Public Schools has partnered with the Brighton Center Workforce Development Program, for several years. This program provides opportunities for students who are not on a traditional path toward graduation. While there are fewer slots in the Workforce Program this year, there is no increase in the overall cost of the program.

September 27 ~ Term 1 Mid-terms go home and posted to the portal 

September 27 ~ Covington Partners Platinum Anniversary Gala, 6 p.m. @ The Madison 

September 30 ~ Gene Kerns, Unlocking Student Talent, 9 a.m. - 12 p.m. @ Life Learning Center

September 30 ~ Leadership Meeting, 12 p.m. - 3 p.m. following Gene Kerns

October 2 ~ ITEAM (Elementary), 3:45 p.m.- 5:45 p.m. @ Latonia Elementary

October 9 ~ 2019 Hall of Honors Celebration, 6 p.m. @ Drees Pavilion 

October 11 ~ NKEA Day, Schools Closed

October 14 ~ PD#2, Schools Closed

October 15 ~ HS & MS ITEAM, 3:30 p.m. - 5:30 p.m. @ HHS & HMS 

October 24 ~ Regular Board Meeting, 5 p.m. @ Central Office 

Pursuant to KRS 61.810 (1) the Board may go into executive session.