Covington Independent
August 08, 2019 5:00 PM
Covington Board of Education
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. Informational Items (Action Possible)
VI.1. Revised Policy 09.429, Threat Assessments ~ First Reading
Dr. Janice Wilkerson, Assistant Superintendent of Student Support
Rationale

The Kentucky School Boards Association provides updates on the legal policy amendments that must be made to our policies annually.  These amendments are based on changes with the Kentucky Revised Statutes (KRS), the Kentucky Administrative Regulations (KAR) and legal opinion.

These policy amendments were reviewed by district departments then added to the July 25, 2019 agenda as a first reading. After the first reading, Policy 09.429, Threat Assessments, was pulled by Dr. Janice Wilkerson, Assistant Superintendent of Student Support, to amend Policy 09.429, Threat Assessments to include changes to the Establishment and Membership section, see the attached draft that includes the requested changes. The recommended changes by KSBA are in blue text and district recommended changes are in red text. 

After review of the revised Policy 09.429, Threat Assessment, all legal policy amendments will be brought back to the Board for a final reading on August 29, 2019.

VII. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VII.1. Surplus Bids - Cafeteria Tables
Ms. Taryn Stewart, Director of Nutrition Services
Rationale

In July 2019, surplus cafeteria tables at John G. Carlisle Elementary were advertised in the Kentucky Enquirer and on the Covington Independent Public Schools website.  Three people bid and were awarded the surplus cafeteria tables as show on the attached.


VII.2. Approval of Minutes ~ July 25, 2019 Regular Meeting
VIII. Individual Approval Agenda Items
VIII.1. Revised Policy - 09.211, Health Care Examinations - Final Reading
Dr. Janice Wilkerson, Assistant Superintendent of Student Learning
Rationale

Our current policy, 09.211, Health Care Examinations, allows the students two (2) weeks to submit their immunization certificate after they enroll. Because of this, we often do not catch non-compliant students within that two-week time frame. 902 KAR 2.060 allows the district to require these immunization certificates upon enrollment. By revising policy 09.211, Health Care Examinations, to require immunization certificates upon enrollment, we will improve our health record compliance across the district, thereby reducing the risk of vaccine-preventable illness to students and staff. By collecting them upon enrollment, we will know up-front that our students have been immunized according to state law. This would apply to all students enrolling with the exception of students who are identified has homeless and fall under the McKinney-Vento Act. 

Policy, 09.211, Health Care Examinations, is a recommended change by the Director of Health Services, Jennifer Fowee, this policy was not included in the annual KSBA Recommended Policy Updates.


Actions Taken

Motion Passed:  The Covington Board of Education approves the Revised Policy, 09.211, Health Care Examinations, Final Reading passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX. Addendum Agenda (Action Possible)
X. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XI. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

August 9 ~ PLC Streaming Event @ Cincinnati State, 8:30 - 3:30 p.m.

August 9 ~ Ninth District Readifest/Meet the Teacher, 4 p.m. - 6 p.m. 

August 13 ~ Opening Day for Staff, Schools Closed

August 14 ~ PD Day #1, Schools Closed

August 15 ~ First Day for Students, Grades K - 12

August 26 ~ First Day for Pre-School Students

September 14 ~ freshART Event @ Behringer-Crawford Museum, 6 p.m.

September 27 ~ Covington Partners Platinum Anniversary Gala, The Madison Event Center, 6 p.m.

XIII. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

Actions Taken

Motion Passed:  Pursuant to KRS 61.810 (1)(f) the Covington Board of Education approves to enter into Executive Session at 5:38 p.m. passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  Pursuant to KRS 61.810 (1)(f) the Covington Board of Education approves to exit the Executive Session at 5:50 p.m. with no action taken passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XIV. Adjournment
Mr. Tom Wherry, Board Chair