Covington Independent
June 06, 2019 5:00 PM
Covington Board of Education
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
Actions Taken

Motion Passed:  Mr. Tom Wherry, Board Chair, requested to amend the agenda and table the District Enrollment Center informational item until the next meeting on June 20, 2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VI.1. Ms. Autum Helton, Covington Independent High School Diploma Recipient, conferred on May 24, 2019
Mr. Doug Fruchtenicht, Covington Adult High School
VI.2. Ms. Loriana Levingston, Covington Independent High School Diploma Recipient, conferred on May 24, 2019
Mr. Doug Fruchtenicht, Covington Adult High School
VI.3. Ms. Zania Graham Waller, Covington Independent High School Diploma Recipient, conferred on May 24, 2019
Mr. Doug Fruchtenicht, Covinigton Adult High School
VII. Informational Items (Action Possible)
VII.1. District Enrollment Center
Rationale

Per the request of the Board members, this item was tabled from the May 23, 2019 Regular Board Meeting until the next meeting, June 6, 2019 for further information.

The District Enrollment Center completes enrollment for Pre-K through-12th grade. Enrollment for students “new” to the district and students transferring to another Covington Independent Public School, as a result of change in address, will be completed at the Enrollment Center. Screens and referrals for ESL Enrollment and Assessment, Health Services, School Counseling, Family Resource, Project Home, and Transportation Services may be completed as part of the enrollment.

Summer and late afternoon hours will be available to improve enrollment opportunities and provide better customer service to our families. School secretaries will be able to better focus on the many duties assigned, including parent communication, door access security and support for our students, teachers, and administrators.

Additionally, the District Enrollment Center will ensure that households and individuals are entered correctly in the student information system.

VII.2. CACFP Dinner Program
Ms. Taryn Stewart, Director of Nutrition Services
Rationale

Per the request of the Board Members, they tabled the CACFP Dinner Program from the May 23, 2019 Regular Board Meeting until the next meeting on June 6, 2019 for further information.

The Nutrition Services department would like to offer dinner service to our students through the At-Risk Afterschool Meals component of the Child and Adult Care Food Program, or CACFP. This program offers federal funding to afterschool programs that serve a meal or snack to children in low-income areas. All At-Risk Afterschool meals are reimbursed at the "Free" reimbursement rate. Preliminary estimates show that the Nutrition Services department would make a small profit by administering the program. Currently, the Freestore Foodbank operates the dinner program at our schools. The attached document explains the set-up of the program and staffing details. The goal of the Nutrition Services Department is to improve the quality of the dinners served to our students, and the over sight of the dinner program. 

Actions Taken

Motion Passed:  The Covington Board of Education approves to move the CACFP Dinner Program from informational to approval passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  The Covington Board of Education approves the CACFP Dinner Program passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VII.3. Writing Consultant Year in Review
Ms. Charlene Ball, Assistant Superintendent
Rationale

Ruthie Staley has worked primarily with Sixth District, Ninth District and Latonia Elementary schools during the 18-19 school year.  As a way to share our progress and gratitude for the board for supporting this work, a brief review of the work accomplished and next steps for success will be shared.

VII.4. 2019-2020 FRYSC Contract
Dr. Janice Wilkerson, Assistant Superintendent of Student Learning
Rationale

Attached is the 2019-2020 Family Resource and Youth Service Center (FRYSC) contract for approval.  This contract supplies the FRYSC centers with their annual state budgets. Covington Independent Board of Education FY20 contract amount totals, $545,171.20.

Actions Taken

Motion Passed:  The Covington Board of Education approves to move the 2019-2020 FRYSC Contract from informational to approval passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

Motion Passed:  The Covington Board of Education approves the 2019-2020 FRYSC Contract passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VII.5. Performance Services Preliminary Energy Savings Report for CIPS
Mr. Bob Weded & Mr. Mike Lindsay, Performance Services
Rationale

Performance Services will provide an update on the Energy Savings Project for Covington Independent Public Schools that will include; scope of work and combined electrical use compared from 2015 until 2018.

VII.6. 2019-2020 District Technology Plan
Mr. Jamarcus White, Director of Technology
Rationale

This is a yearly requirement from Kentucky Department of Education to create a Technology Plan. Attached is the Technology Plan for the 2019-2020 school year.

Outlined are plans to address the following:

 ~Digital Citizenship
 ~Creating/Updating the Student Skills Continuum
 ~Digital Portfolio's 
 ~Changing the culture around technology to get students more involved
 ~Enhanced PD/Training for teachers geared towards content/subject areas
 ~Creating more resources for teachers as reminders/refreshers
 ~Maintaining/Updating infrastructure to accommodate district goal involving technology
 ~Community engagement with student technology

 

Actions Taken

Motion Passed:  The Covington Board of Education approved to move the 2019-2020 District Technology Plan from informational to approval passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  The Covington Board of Education approves the 2019-2020 District Technology Plan passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

VIII.1. Approval of Minutes ~ May 23, 2019 Regular Board Meeting
IX. Individual Approval Agenda Items
IX.1. Draft District Facility Plan
Mr. Eric Neff, Director of Personnel
Rationale

Attached is the Draft District Facility Plan that requires board approval prior to submitting to Kentucky Department of Education for their approval. 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Draft District Facility Plan passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X. Addendum Agenda (Action Possible)
X.1. Ignite Institute Memorandum of Understanding
Mr. Alvin Garrison, Superintendent
Rationale

Per the request of the Board members, they tabled the Ignite Institute Memorandum of Understanding from the May 23, 2019, Regular Board Meeting until the next meeting June 6, 2019.

Ignite Institute will be opening in the fall of 2019-2020 enrolling up to 1,000 students in grades 9 thru 12. Ignite Institute is a STEAM-based education center to serve the Northern Kentucky/Greater Cincinnati region.  Ignite Institute will focus on project-based learning in science, technology, engineering, arts, and mathematics, with real industry-case methodology, honing passion and direction for careers.  It will include the best aspects of innovative schools around the country.

The Memorandum of Agreement that is between Boone County School District and Covington Independent Public Schools includes; Scope and Term, Finance, Curriculum and Code of Conduct. The MOU was reviewed by Board Attorney, Mary Ann Stewart. 

Attached is a Fact Sheet with more details on the Ignite Institute or more information may be found on their website at: Ignite Institute

Actions Taken

Motion Passed:  The Covington Board of Education approves to move the addendum item Ignite Institute Memorandum of Understanding from informational to approval passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Failed:  The Covington Board of Education did not approve the Ignite Institute Memorandum of Understanding failed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X.2. 2018-2019 Annual Superintendent Evaluation
Mr. Tom Wherry, Board Chair
Rationale

Pursuant to CIPS Policy 02.14 Evaluation, the Superintendent is to be evaluated annually.

Actions Taken

Motion Passed:  The Covington Board of Education approves the 2018-2019 Annual Superintendent Evaluation passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XI. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIII. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

June 7 ~ End of the Year Grill Out and Chill Out, 11:00 a.m. @ Levassor

June 10 ~ JGC SBDM Meeting, 4:00 p.m. 

June 17 ~ Camp Covington Summer Program begins, 8 a.m - 2 p.m. daily

June 20 ~ Regular Board Meeting, 5:00 p.m., Covington Board of Education 

June 23-26 ~ Model Schools Conference

June 27 ~ SkillsUSA Nationals in Louisville 

July 8 ~ District Enrollment Center Opens

July 19 ~ Camp Covington Summer Program ends

July 25 ~ Regular Board Meeting, 5:00 p.m., Covington Board of Education 

August 13 ~ Opening Day for Staff, Schools Closed

August 14 ~ PD Day #1, Schools Closed

August 15 ~ First Day for Students, Grades K - 12

August 26 ~ First Day for Pre-School Students

 

XIV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XV. Adjournment
Mr. Tom Wherry, Board Chair