This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

These items are for information only.  They do not require board action.

The personnel actions listed on the exhibit have taken place since the board meeting of March 21, 2019.

Budget Narrative for March FY2019 monthly financial statement:

1. General fund (fund 1) – as of 3/31/19, revenue received of 38.9 million with expenses of 24.4 million. 

2. Special revenue (fund 2) – as of 3/31/19, revenue received of 5.8 million with expenses of 5.8 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

3. Capital outlay (fund 310) - as of 3/31/19, revenue received of $165,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

4. Building fund (fund 320) - as of 3/31/19, revenue received of 1.1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

5. Construction fund (fund 360) - as of 3/31/19, revenue received of $0 with expenses of 1.5 million.  This fund is used to pay for the district’s construction projects. 

6. Debt Service fund (fund 400) – as of 3/31/19, revenue received of $0 with expenses of $393,000.  See detailed explanation under capital outlay and building fund.

7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 3/31/19, revenue received of $332,000 with expenses of $254,000.  Revenue comes in throughout the fiscal year.

8. Food service fund (fund 51) – as of 3/31/19, revenue received of 3.3 million with expenses of 2.1 million. 

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Employee #6231 has requested a leave of absence beginning February 25, 2019 and ending March 12, 2019.  Leave will be unpaid.

Employee #6172 has requested a leave of absence beginning March 8, 2019 and ending March 18, 2019.  Leave will be unpaid.

The Kentucky Education Professional Standards Board has implemented an online application for processing certification for emergency substitute teachers and has suggested creating a blanket approval and one Board order number to use on all applications for emergency certification for all substitutes not holding regular Kentucky certification.

Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2019-2020 School Year:

• NKCES Membership ($7000 base plus ADA *.50)
• NKCES Grants Program ($5500)
• Northern Kentucky Superintendent Roundtable ($1000 per Superintendent)
• Phoenix Program ($24,062 per slot)
• Challenge Program ($52,500 per slot)
• Vision Impaired (indicates need for services only)

Pursuant to KRS 160.346 (1) (e) "Turnaround plan" means a mandatory school plan that is designed to improve student learning and performance with evidence-based interventions as defined in Every Student Succeeds Act of 2015 (ESSA) and that is developed and implemented by the local school district in partnership with stakeholders, including the principal, other school leaders, teachers, and parents. KRS 160.346 (7) (h, section 3) The turnaround plan shall be reviewed for approval by the superintendent and the local board of education and shall be subject to review, approval, monitoring, and periodic review by the department as described in KRS 158.782

The Northern Kentucky Cooperative for Educational Services is a creation of the local school districts via the Interlocal Agreement Laws.  NKCES is composed of seventeen local school district, Northern Kentucky University and Gateway Community/Technical College.  Each year local school districts sign the Notification of Representative to the Board of Directors form.  Mr. Alvin L. Garrison will serve as the CIPS representative with Mr. Eric Neff and Dr. Jancie Wilkerson as an alternate.

Pursuant to KRS 160.345 (8) section 2, at the February 7, 2019 board meeting, the local school district provided notice to school councils of the tentative allocation by March 1.  By May 1 of each year a notice of the allocation update is provided to schools for the funds and positions identified in Section 4, 5, 6 and 8 of this administrative regulation.

April 25 ~ Golden Eagle Dinner, 5:30 p.m. Reception, 7 p.m. Dinner at the Madison Event Center

April 25 ~ Term 4 Mid Term Reports go home and posted to the portal

April 26 ~ The Motz Group Day of Service, 9 a.m., Welcome Service Staff and Volunteers

April 27 ~ Special Meeting, Superintendent Evaluation, 9 a.m. @ Central Office

April 29 ~ GOS SBDM Mtg, 4 p.m.

April 30 ~ Excellence in Education Dinner, 5 p.m. @ Receptions in Erlanger

May 5 - 22 ~ High School IB and AP Testing

May 7 ~ High School Science Testing

May 8 ~ High School On Demand Testing

May 9-17 ~ High School Make-up Testing

May 6 - 10 ~ Middle School Testing Window

May 13- 16 ~ Middle School Make-up Testing

May 8 - 14 ~ Elementary Testing Window

May 15 - 20 ~ Elementary Make-up Testing

May 21 ~ Offices Closed

May 24 ~ Last day for students

Pursuant to KRS 61.810 (1) the Board may go into executive session.