Covington Independent
April 25, 2019 5:00 PM
Covington Board of Education Regular Meeting
I. Call to Order
Mr. Tom Wherry, Board Chair
II. Roll Call
Mr. Tom Wherry, Board Chair
III. Pledge of Allegiance
Mr. Tom Wherry, Board Chair
IV. Welcome and Board Chair Comments
Mr. Tom Wherry, Board Chair
V. Public Input
Mr. Tom Wherry, Board Chair
Rationale

This is an opportunity for the community to provide input and comments on district business.

Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board. Please note: Speakers are asked to refrain from personal remarks in which an individual is named. Comments are limited to two minutes unless extended by the board chair. Critical comments or complaints are processed through the District’s complaint procedures. Questions and concerns will be addressed by the Board through various venues, including, but not limited to, the district website and e-mail. In addition, copies of the meeting rules and procedures will be provided at every board meeting.

VI. District Recognition and Presentations
Board Member
VII. Informational Items (Action Possible)
Rationale

These items are for information only.  They do not require board action.

VII.1. Personnel Exhibit
Mr. Eric Neff, Director of Personnel
Rationale

The personnel actions listed on the exhibit have taken place since the board meeting of March 21, 2019.

VIII. Report of the Treasurer
Ms. Annette Burtschy, Director of Finance
VIII.1. Monthly Financials ~ March
Ms. Annette Burtschy, Director of Finance
Rationale

Budget Narrative for March FY2019 monthly financial statement:

 

  1. General fund (fund 1) – as of 3/31/19, revenue received of 38.9 million with expenses of 24.4 million. 

  2. Special revenue (fund 2) – as of 3/31/19, revenue received of 5.8 million with expenses of 5.8 million.  Many grants in fund 2 are on a reimbursement basis.  Money is requested after the expenses have occurred.  There is a delay on receiving fund 2 revenue. 

  3. Capital outlay (fund 310) - as of 3/31/19, revenue received of $165,000 with expenses of $0.  The state does not provide all the capital outlay funding until the end of the fiscal year.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of capital outlay into the debt service fund throughout the fiscal year. 

  4. Building fund (fund 320) - as of 3/31/19, revenue received of 1.1 million with expenses of $0.  This fund is used to pay the district’s bond payments.  Bond payments occur throughout the whole fiscal year under fund 400 (new for FY’13 per KDE).  Money will be transferred out of building fund into the debt service fund throughout the fiscal year. 

  5. Construction fund (fund 360) - as of 3/31/19, revenue received of $0 with expenses of 1.5 million.  This fund is used to pay for the district’s construction projects. 

  6. Debt Service fund (fund 400) – as of 3/31/19, revenue received of $0 with expenses of $393,000.  See detailed explanation under capital outlay and building fund.

  7. Daycare fund (originally fund 50 – switched to fund 52 in February per KDE) – as of 3/31/19, revenue received of $332,000 with expenses of $254,000.  Revenue comes in throughout the fiscal year.

  8. Food service fund (fund 51) – as of 3/31/19, revenue received of 3.3 million with expenses of 2.1 million. 

 

Actions Taken

Motion Passed:  The Covington Board of Education approves the Monthly Financials for March passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

VIII.2. Warrant Expenditure Report
Ms. Annette Burtschy, Director of Finance
Rationale

Pursuant to Policy 04.3111, the treasurer shall prepare warrants or “Orders of the Treasurer” to be acted upon at each regular Board meeting. The Board shall give subsequent approval to all budgeted disbursements made between meetings of the Board. Disbursements shall only be made on invoices for purchases made in accordance with District policy and procedures.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Warrants for April passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

IX. Consent Agenda
Actions Taken

Motion Passed:  The Covington Board of Education approves the Consent Agenda passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

IX.1. Leave of Absence ~ Employee #6231
Mr. Eric Neff, Director of Personnel
Rationale

Employee #6231 has requested a leave of absence beginning February 25, 2019 and ending March 12, 2019.  Leave will be unpaid.

IX.2. Leave of Absence ~ Employee #6172
Mr. Eric Neff, Director of Personnel
Rationale

Employee #6172 has requested a leave of absence beginning March 8, 2019 and ending March 18, 2019.  Leave will be unpaid.

X. Individual Approval Agenda Items
X.1. Emergency Certified Substitutes for School Year 2019-2020
Mr. Eric Neff, Director of Personnel
Rationale

The Kentucky Education Professional Standards Board has implemented an online application for processing certification for emergency substitute teachers and has suggested creating a blanket approval and one Board order number to use on all applications for emergency certification for all substitutes not holding regular Kentucky certification.

Actions Taken

Motion Passed:  The Covington Board of Education approves the Emergency Certified Substitutes for School Year 2019-2020 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X.2. 2019-2020 Salary Schedule with Recommended Changes
Mr. Eric Neff, Director of Personnel
Rationale

Pursuant to CIPS Policy 03.12 Certified Compensation of Benefits and 03.22 Classified Compensation of Benefits, annually the Board establishes salary and benefits for all personnel.  This is the board approved salary schedule for 2018-2019 with the following recommended changes:

  • 3% raise for all certified staff
  • 2% raise for all classified staff – not bus drivers
  • Step increase on page 1 admin
  • Step increase on page 3 support
  • Index increase for middle & high school counselors on page 3
  • Removal of the following nutrition services positions:  Baker Lead, Food Service Asst., Food Service Asst. part time, and summer program food service assignments on page 6
  • Food Service Asst. 1 hour of work to 2-6 hours per day

I would like to recommend that the board consider approving this item. Approval will allow for this to be shared immediately with current employees and future employees during the hiring season.

 

Actions Taken

Motion Passed:  The Covington Board of Education approves t he 2019-2020 Salary Schedule with Recommended Changes passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

X.3. Kings Program - Holmes High School Summer Program
Ms. Stacie Strotman, Director of Community and Family Engagement
Rationale

The Kings Program will support male students entering 9th grade.  The Kings program is a week long program from 8:30 a.m. - 3:30 p.m. geared to empower participants through a variety of academic and social activities. The program has five main principles:  expect greatness, seize opportunities, carpe diem, give back, and no excuses. The total cost for the program is $10,000.  

Actions Taken

Motion Passed:  The Covington Board of Education approves the Kings Program - Holmes High School Summer Program passed with a motion by Ms. Glenda Huff and a second by Mr. Jerry Avery.

X.4. NKCES Intent to Participate 2019-2020 School Year
Mr. Alvin Garrison, Superintendent
Rationale

Covington Independent Public Schools intends to participate in the following memberships and programs with the Northern Kentucky Cooperative Extension Services (NKCES) for the 2019-2020 School Year:

  • NKCES Membership ($7000 base plus ADA *.50)
  • NKCES Grants Program ($5500)
  • Northern Kentucky Superintendent Roundtable ($1000 per Superintendent)
  • Phoenix Program ($24,062 per slot)
  • Challenge Program ($52,500 per slot)
  • Vision Impaired (indicates need for services only)
The Northern Kentucky Cooperative for Educational Services is a creation of the local school districts via the Interlocal Agreement Laws. NKCES is composed of seventeen local school district, Northern Kentucky University and Gateway Community/Technical College.

Actions Taken

Motion Passed:  The Covington Board of Education approves the NKCES Intent to Participate for the 2019-2020 School Year passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XI. Addendum Agenda (Action Possible)
XI.1. Holmes Middle School Turnaround Plan
Ms. Jeanetta Kathman, Principal
Rationale

Pursuant to KRS 160.346 (1) (e) "Turnaround plan" means a mandatory school plan that is designed to improve student learning and performance with evidence-based interventions as defined in Every Student Succeeds Act of 2015 (ESSA) and that is developed and implemented by the local school district in partnership with stakeholders, including the principal, other school leaders, teachers, and parents. KRS 160.346 (7) (h, section 3) The turnaround plan shall be reviewed for approval by the superintendent and the local board of education and shall be subject to review, approval, monitoring, and periodic review by the department as described in KRS 158.782

Actions Taken

Motion Passed:  The Covington Board of Education approves the Holmes Middle School Turnaround Plan passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  The Covington Board of Education approves to amend the agenda to add Holmes Middle School's request to apply for the School Improvement Fund (SIF) Grant that is due May 1, 2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

Motion Passed:  The Covington Board of Education approves Holmes Middle School's request to apply for the School Improvement Fund (SIF) Grant that is due May 1, 2019 passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XI.2. 2019-2020 CIPS Notification of Representative to the Board of Directors for the Northern Kentucky Cooperative for Educational Services
Rationale

The Northern Kentucky Cooperative for Educational Services is a creation of the local school districts via the Interlocal Agreement Laws.  NKCES is composed of seventeen local school district, Northern Kentucky University and Gateway Community/Technical College.  Each year local school districts sign the Notification of Representative to the Board of Directors form.  Mr. Alvin L. Garrison will serve as the CIPS representative with Mr. Eric Neff and Dr. Jancie Wilkerson as an alternate.

Actions Taken

Motion Passed:  The Covington Board of Education approves the 2019-2020 CIPS Notification of Representative to the Board of Directors for the Northern Kentucky Cooperative for Educational Services passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XI.3. 2019-2020 Staffing Allocations
Rationale

Pursuant to KRS 160.345 (8) section 2, at the February 7, 2019 board meeting, the local school district provided notice to school councils of the tentative allocation by March 1.  By May 1 of each year a notice of the allocation update is provided to schools for the funds and positions identified in Section 4, 5, 6 and 8 of this administrative regulation.

Actions Taken

Motion Passed:  The Covington Board of Education approves the 2019-2020 Staffing Allocations passed with a motion by Ms. Glenda Huff and a second by Ms. Sarah Flerlage.

XII. Report of the Attorney
Ms. Mary Ann Stewart, Board Attorney
XIII. Further Discussion and/or announcements by the Board of Education
Mr. Alvin Garrison, Superintendent
XIV. Upcoming Events
Mr. Alvin Garrison, Superintendent
Rationale

April 25 ~ Golden Eagle Dinner, 5:30 p.m. Reception, 7 p.m. Dinner at the Madison Event Center

April 25 ~ Term 4 Mid Term Reports go home and posted to the portal

April 26 ~ The Motz Group Day of Service, 9 a.m., Welcome Service Staff and Volunteers

April 27 ~ Special Meeting, Superintendent Evaluation, 9 a.m. @ Central Office

April 29 ~ GOS SBDM Mtg, 4 p.m.

April 30 ~ Excellence in Education Dinner, 5 p.m. @ Receptions in Erlanger

May 5 - 22 ~ High School IB and AP Testing

May 7 ~ High School Science Testing

May 8 ~ High School On Demand Testing

May 9-17 ~ High School Make-up Testing

May 6 - 10 ~ Middle School Testing Window

May 13- 16 ~ Middle School Make-up Testing

May 8 - 14 ~ Elementary Testing Window

May 15 - 20 ~ Elementary Make-up Testing

May 21 ~ Offices Closed

May 24 ~ Last day for students

 

 

XV. Executive Session
Rationale

Pursuant to KRS 61.810 (1) the Board may go into executive session.

XVI. Adjournment
Mr. Tom Wherry, Board Chair